1. Creating a Cover Letter and a Resume
Word Chapter 3
Creating a Cover Letter and a Resume

2. Objectives Format characters and paragraphs Insert and format clip art
Set and use tab stops
Identify the components of a business letter
Insert the current date
Create and insert a building block
Insert a Word table, enter data in the table, and format the table
Use a template to create a document
Microsoft Office 2007: Introductory Concepts and Techniques

3. Objectives Fill in a document template
Copy and paste using the Office Clipboard
Indent paragraphs
Insert a Quick Part
Sort a List
Use print preview to view and print a document
Address and print an envelope
Microsoft Office 2007: Introductory Concepts and Techniques

4. Plan Ahead to Get a Job! Design a creative letterhead
Compose an effective cover letter
Craft a successful resume
Microsoft Office 2007: Introductory Concepts and Techniques

5. Creating the Cover Letter
Enables you to elaborate on the positive points in your resume
Shows the potential employer your writing skills
(Change the style to No Spacing so there is no extra line spacing between lines)
Microsoft Office 2007: Introductory Concepts and Techniques

6. Letter style used inside Chapter 3 is Modified Block
Creating the Cover Letter
Determine which letter style to use:
Block = all components begin flush with the left margin
Modified Block = the date, complimentary close, and signature block begin at the center of the page (or at the right margin)
Modified Semi-Block = Modified Block style + paragraphs have a first-line indent style
Letter style used inside Chapter 3 is Modified Block

7. Creating the Cover Letter
Letterhead
Date Line
Inside Address
Salutation
Body
Complimentary Close
Enclosure
Signature Block

8. Include All Essential Letter Elements
Letterhead
Date line = Month, day, and year; positioned 2-6 lines below the letterhead
Inside address = placed 3-8 lines below the date line; usually contains the addressee’s title and full name, job title, company, and address
Salutation = begins 2 lines below the inside address; use the recipient’s title and last name or job title (Avoid “To whom it may concern”)

9. Include All Essential Letter Elements
Body (or message) = 2 lines below the salutation; paragraphs are single-spaced with one blank line between
Complimentary close = 2 lines below the body; capitalize only the first word (ex., Sincerely yours)
Signature block = at least 4 lines below the close; allows room for author to sign

10. Creating the Letterhead Portion
Change the style to NO SPACING so there is no extra space when pressing ENTER
Enlarge the author’s name (use the Grow Font button on the Mini toolbar (or the Home tab)
Microsoft Office 2007: Introductory Concepts and Techniques

11. Enlarging the Author’s Name
Grow Font button
Name should be larger size than rest of letterhead text and possibly bold

12. Coloring Text
Change the theme color first (in this case, Urban is used)
Select text to be colored
Click the Font Color button arrow in the Mini toolbar (or Home tab)
Theme colors are at the top; Standard colors are at the bottom
Choose a color that reflects your career goals
Microsoft Office 2007: Introductory Concepts and Techniques

13. Coloring Text
Microsoft Office 2007: Introductory Concepts and Techniques

14. Inserting Clip Art Clip art = a predefined graphic
Clip Organizer = Microsoft Office’s collection of clip art, photographs, sounds, and videos
For letterhead, insert a clip art image that reflects the type of job you are applying for
To insert clip art, click the Clip Art button on the Insert tab, which will open the Clip Art task pane, then search for your image
If asked to add more from online gallery, click Yes
Microsoft Office 2007: Introductory Concepts and Techniques

15. Inserting Clip Art Clip Art task pane
Microsoft Office 2007: Introductory Concepts and Techniques

16. Resizing a Graphic
Instead of dragging the sizing handle(s), in this chapter you will use the Size dialog box:
Format tab | Size Dialog Box Launcher
In the Scale area, key a percentage for the height/width
Microsoft Office 2007: Introductory Concepts and Techniques

17. Resizing a Graphic Using the Size Dialog Box
Size Dialog Box Launcher
Scale area
Microsoft Office 2007: Introductory Concepts and Techniques

18. Recoloring a Graphic
If the graphic’s color does not match your theme, click the Recolor button on the Format tab
This will change the entire graphic to variations of the chosen color
Microsoft Office 2007: Introductory Concepts and Techniques

19. Re-coloring a Graphic
Microsoft Office 2007: Introductory Concepts and Techniques

20. Setting a Transparent Color in a Graphic
Since recoloring a graphic makes the entire graphic the same color, sometimes it is necessary to change some parts of the graphic to transparent
Click the Recolor button on the Format tab and choose Set Transparent Color
Mouse pointer will change to a pen which is used to click the portion of the graphic you wish to become transparent
Microsoft Office 2007: Introductory Concepts and Techniques

21. Setting a Transparent Color in a Graphic
Microsoft Office 2007: Introductory Concepts and Techniques

22. Understanding Tab Stops
Tab stop = a location on the horizontal ruler that tells Word where to position the insertion point when you press the TAB key
By default, Word places tab stops at every ½ inch mark, indicated by small vertical tick marks on the ruler
To set tab stops, you can click the position in the ruler or use the Paragraph dialog box
Microsoft Office 2007: Introductory Concepts and Techniques

23. Setting Tab Stops
Paragraph Dialog Box Launcher
Then click TABS button

24. Setting Tab Stops Right-aligned Tab Stop
Microsoft Office 2007: Introductory Concepts and Techniques

25. Understanding Tab Stops
See Table 3-1 on Page 160 for a list of all tab markers

26. Bordering a Paragraph Border = a solid line on any edge of a paragraph
To set a border on a paragraph:
Click the Border button arrow on the Home tab to display the Border gallery
Click the border’s position (bottom, top, left, right, etc.)
To remove a border: Click No Border from the Border gallery
Microsoft Office 2007: Introductory Concepts and Techniques

27. The Completed Letterhead
Microsoft Office 2007: Introductory Concepts and Techniques

28. Clearing All Formats
Clearing all formats actually sets the style to Normal
To clear all formats, click the Clear Formatting button on the Home tab
Microsoft Office 2007: Introductory Concepts and Techniques

29. Clear Formatting
Microsoft Office 2007: Introductory Concepts and Techniques

30. Using AutoFormat As You Type
Examples:
Text, two hyphens, text, space = em dash text—text
Fraction then space = condenses fraction to one space /2= ½
or Web Address = creates a hyperlink

31. Converting a Hyperlink to Regular Text
Right-click the hyperlink
Click Remove Hyperlink
Or Undo when AutoFormat is applied
Microsoft Office 2007: Introductory Concepts and Techniques

32. Adding the Date Line and the Closing
In this chapter, you will use the Modified Block style, which places the date line and the closing at the center of the page (not centered)
Set a left tab at 3.5” on the ruler
Press TAB before keying the date line, the complimentary close, and the signature block
Microsoft Office 2007: Introductory Concepts and Techniques

33. Setting Tab Stops Using the Ruler
Microsoft Office 2007: Introductory Concepts and Techniques

34. Inserting the Current Date
Instead of keying the current date, you can have Word insert it for you:
Click the Insert tab on the Ribbon
Click the Date and Time button
The Update Automatically check box will keep the date always current
Microsoft Office 2007: Introductory Concepts and Techniques

35. Inserting the Current Date in a Document
Microsoft Office 2007: Introductory Concepts and Techniques

36. Creating a Building Block
Building Block = stored text/graphic
To create a building block:
Key the text to be stored
Click the Quick Parts button on the Insert tab
Click Save Selection to Quick Part Gallery
Give it a name
To use a building block:
Key the name you gave the building block and press F3
Microsoft Office 2007: Introductory Concepts and Techniques

37. Creating a Building Block
Microsoft Office 2007: Introductory Concepts and Techniques

38. Inserting a Nonbreaking Space or Hyphen
Nonbreaking space = a special spacebar character that prevents two words from splitting at the end of a line
Nonbreaking hyphen = a special type of hyphen that prevents two words separated by the hyphen from splitting at the end of a line
To create these:
CTRL+SHIFT+SPACEBAR
CTRL+SHIFT+HYPHEN
Microsoft Office 2007: Introductory Concepts and Techniques

39. Inserting a Nonbreaking Space
Microsoft Office 2007: Introductory Concepts and Techniques

40. Using Word Tables Tables help the reader interpret information
Table terminology:
Table = a collection of rows and columns
Cell = the intersection of a row and a column
Dimension = the total number of rows/columns

41. Inserting a Table
Click the Table button on the Insert tab to display the Table gallery
Choose the table’s dimension from the grid
Tables are inserted at the insertion point and aligned at the left margin of the page, by default
Microsoft Office 2007: Introductory Concepts and Techniques

42. Inserting a Table

43. Entering Data in a Table
Use the TAB key to advance to the next cell on the right
Use the SHIFT+TAB key to go back to the cell on the left
Use the TAB key in the last cell of the table to add a new row
ENTER lengthens the space in the cell; it does not advance to the next cell
Use CTRL+TAB to insert a tab character inside a cell
Microsoft Office 2007: Introductory Concepts and Techniques

44. Entering Data in a Table
Microsoft Office 2007: Introductory Concepts and Techniques

45. Adding/Deleting Table Rows/Columns
Use the Insert/Delete buttons on the Layout tab (or right-click)

46. Applying a Table Style
Table Tools tab contains a Design tab and a Layout tab
Click the Design tab to set a table style
Microsoft Office 2007: Introductory Concepts and Techniques

47. Applying a Table Style
Microsoft Office 2007: Introductory Concepts and Techniques

48. Resizing Table Columns to Fit Table Contents
Layout tab | AutoFit button | AutoFit Contents
Microsoft Office 2007: Introductory Concepts and Techniques

49. Resizing Table Columns to Fit Table Contents
Microsoft Office 2007: Introductory Concepts and Techniques

50. Selecting a Table
Position the mouse pointer in the table so that the table move handle appears
Click the table move handle to select the entire table
Microsoft Office 2007: Introductory Concepts and Techniques

51. Selecting a Table Table Move Handle
Microsoft Office 2007: Introductory Concepts and Techniques

52. Centering a Selected Table
Tables, by default, are left-aligned
To center a table, select the entire table then click the Center button on the Home tab or on the Mini Toolbar
To center text inside a cell(s), select just the text to be centered and click the Center button
Microsoft Office 2007: Introductory Concepts and Techniques

53. Centering a Selected Table
Microsoft Office 2007: Introductory Concepts and Techniques

54. Using AutoFormat to Bullet a List
Press the ASTERISK key (*) as the first character on the line
Press the SPACEBAR to convert the asterisk to a bullet character
Type the first item in the list
Press the ENTER key to place another bullet character at the beginning of the next line
Microsoft Office 2007: Introductory Concepts and Techniques

55. Creating the Resume
Resume = a document that shows a potential employer the positive points about you
To create the resume, use Word’s Resume Template
Template = a document which is similar to a form with prewritten text; includes content controls which contain instructions for filling areas of the template.
To create the resume, Click the New button on the Office Button menu; then click Installed Templates
Microsoft Office 2007: Introductory Concepts and Techniques

56. Creating the Resume

57. Creating the Resume
Set the color scheme to Urban to match the cover letter (directions in text do not indicate this step)
Use the Content Controls to enter text into the resume template
Content Control = areas of the template file that contain instructions for completing it

58. Using the Office Clipboard
Office Clipboard = a temporary storage area that holds up to 24 items (text or graphics) that have been copied from any Office program
Button on the Home tab to view the Clipboard task pane
Source document = document where items are copied from
Destination document = document where items are pasted into
Items remain on the Clipboard even after pasting
Microsoft Office 2007: Introductory Concepts and Techniques

59. Copying Items to the Office Clipboard
Microsoft Office 2007: Introductory Concepts and Techniques

60. Zooming Use the Zoom slider on the Status bar
Microsoft Office 2007: Introductory Concepts and Techniques

61. Zooming
Microsoft Office 2007: Introductory Concepts and Techniques

62. Entering a Line Break
Line Break = SHIFT+ENTER = to advance the insertion point to the beginning of the next line, ignoring paragraph formatting
Microsoft Office 2007: Introductory Concepts and Techniques

63. Entering a Line Break
Microsoft Office 2007: Introductory Concepts and Techniques

64. Indenting a Paragraph
Click the Increase Indent button on the Home tab to indent paragraphs one-half inch
Microsoft Office 2007: Introductory Concepts and Techniques

65. Indenting a Paragraph
Microsoft Office 2007: Introductory Concepts and Techniques

66. Entering Additional Sections in the Resume
Insert tab | Quick Parts button | choose the sections/subsections to add to the resume
Microsoft Office 2007: Introductory Concepts and Techniques

67. Entering Additional Sections in the Resume
Microsoft Office 2007: Introductory Concepts and Techniques

68. Sorting Paragraphs
Sorting = putting paragraphs in order (alphabetically in this exercise)
To sort, click the Sort button on the Home tab
Microsoft Office 2007: Introductory Concepts and Techniques

69. Sorting Paragraphs
Microsoft Office 2007: Introductory Concepts and Techniques

70. Changing Theme Colors
Text directions indicate to set the theme color to Urban AFTER you have finished the Resume but you will need to do this before setting text colors
Microsoft Office 2007: Introductory Concepts and Techniques

71. Using Print Preview
Print Preview = displaying the entire document in a reduced size so that a full page shows at one time
This can be used to change margins, view multiple pages, print, etc.
To Print Preview, point to Print on the Office Button menu and choose Print Preview
Microsoft Office 2007: Introductory Concepts and Techniques

72. Using Print Preview
Microsoft Office 2007: Introductory Concepts and Techniques

73. Creating and Printing an Envelope
Select the address in the document
Click Mailings on the Ribbon
Click Envelopes
Check all of the settings and add the return address if applicable
Click Print
You will use plain paper for these steps in the textbook
Microsoft Office 2007: Introductory Concepts and Techniques

74. Address and Printing an Envelope
Microsoft Office 2007: Introductory Concepts and Techniques

75. You will use plain paper for these steps in the textbook
Creating and Printing a Label
Select the address in the document (if you want the address to print on a label)
Click Mailings on the Ribbon
Click Labels
Check all of the settings
Click Print
You will use plain paper for these steps in the textbook

76. Summary Format characters and paragraphs Insert and format clip art
Set and use tab stops
Identify the components of a business letter
Insert the current date
Create and insert a building block
Microsoft Office 2007: Introductory Concepts and Techniques

77. Summary
Insert a Word table, enter data in the table, and format the table
Use a template to create a document
Fill in a document template
Copy and paste using the Office Clipboard
Indent paragraphs
Microsoft Office 2007: Introductory Concepts and Techniques

78. Summary Insert a Quick Part Sort a List
Use print preview to view and print a document
Address and print an envelope
Microsoft Office 2007: Introductory Concepts and Techniques