1. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Introduction to the ELM Campus Administrator role

2. Agenda  Intro to ELM  Logging into Administrative Portal  (see handout)  Adding Room information  Demo of adding a room  (see handout)  Adding Instructors  Demo of adding an instructor  (see handout)  Sandbox demonstration of adding a Course/Class (Item/Activity)  Questions 2

3. Intro to ELM - Key Terms  ELM – Enterprise Learning Management  Production – the ‘live’ ELM system  Sandbox – the ‘practice’ ELM system  LMS – Learning Management System  Learner ID – an ELM number assigned to every state employee  Not the same as the state employee ID (Empl ID or SEMA4 ID)  SEMA4 – the state payroll system  Facility – the institution (college campus)  Room – the physical location of training  Classrooms, Computer labs, WebEx (virtual classroom) 3

4. Introduction to ELM  Available to all State of MN employees  Individual Learner ID  Assigned to a Learning Environment  MnSCU Learning Environment = All MnSCU employees  MMB’s ELD courses = All State employees  ELM Learner webinar  ELM Instructor webinar  ELM Manager webinar  ELD offers many trainings – most cost $$  Advise MnSCU employees to search for MnSCU or other keywords to narrow their search results ELM – Enterprise Learning Managementsystem

5. ELM Administrator Access Self Service Portal – All State Employees have access https://portal.s4web.state.mn.us/psp/por91ssap/SELFSERVICE/ENTP/h/?tab=MN_GUEST  Employee Learners 5

6. ELM Administrator Access Administrator Portal – security access required https://portal.s4web.state.mn.us/psp/por91ssap/SELFSERVICE/ENTP/h/?tab=MN_GUEST  ELM Campus Administrators & Training Coordinators  Managers & Instructors Preparing for ELM – MnSCU Quick Reference Guide  Pages 2-3 6 1. Navigate to the State of MN Self Service site 2. Enter your State ID# and Password and click Sign In

7. Administrative Portal 3. Choose: Learning Management Access 7

8. Administrative Portal Navigating ELM: Production vs. Sandbox 8 4. Navigate to the Learning Management-Production folder *Choose Learning Management-Sandbox if you wish to practice procedures before entering active information into Learning Management-Production

9. Administrative Portal Navigating ELM: Production vs. Sandbox  Production:  Blue background  ‘Live’ area (refreshes every night)  Stay in ‘Enterprise Learning Management’ folder  Careful not to change Statewide Settings.  Do not use Folder ‘Set Up ELM’  Sandbox:  Green background  ‘Practice’ area  Wiped clean the first Sunday of every month 9

10. Administrative Portal 5. Choose Enterprise Learning 10 Do not select Set Up ELM!! This will change settings for the entire State of MN!

11. Administrative Portal Admin Portal Login Demonstration 11

12. Entering Room Information Preparing for ELM – MnSCU Quick Reference Guide  Pages 4-8 Facilities Information  Preparation  Make a list of rooms, the seating capacity, and equipment available (ex: computers, projectors) before entering the ELM Administrative Portal Spreadsheet template available 12

13. Entering Room Information 1. Navigate to Enterprise Learning folder and choose Learning Resources 13

14. Entering Room Information 2. Choose Facilities 14

15. Entering Room Information 15 3. Search for your building *After clicking Search, a full list of MnSCU buildings will appear

16. Entering Room Information 4. Select your Building *Tip: click the Description to sort alphabetically *If you need a building added, contact Sarah Bjorstrom 16

17. Entering Room Information 5. Verify: Mail Drop Location, Facility Address, and Facility Contacts *Edit and Save if necessary (Vendor & Organization Name may be left blank) *You may add additional Contacts by clicking the + button and performing a search 17

18. Entering Room Information 6. Click the Rooms tab to continue 18

19. Entering Room Information 7. From the Rooms tab, choose Add Room 19

20. Entering Room Information 8. Enter Room Details Select Room Type Add Room Number (optional: Room Name & Floor Number) Select Room Status – leave as Active Add Max Occupancy – number of seats available in room Select Equipment – if applicable (populate equipment in advance) Select Accommodations – if applicable 20

21. Entering Room Information 9. Click Add Attachment (if you wish to add a map or other details)  Browse for attachment – if applicable  Click Upload to add attachment 21

22. Entering Room Information 10. The MnSCU Learning Environment should always be the Primary Learning Environment  Click OK to Save  *or Apply to remain on the same page and continue editing 22

23. Edit, Delete, or Add, your room options 23 12. You have successfully assigned a room to your building

24. Entering Room Information Room Demonstration 24

25. Entering Instructor Profiles Preparing for ELM – MnSCU Quick Reference Guide  Pages 9-12 Facilities Information  Preparation  Make a list of Instructor names  No nicknames (legal name in SEMA4)  First, Last (middle initial or middle name)  Spreadsheet template available 25

26. Entering Instructor Profiles 1. Navigate to Enterprise Learning folder and choose User Profiles 26

27. Entering Instructor Profiles 2. Choose Instructors 27

28. Entering Instructor Profiles 3. Click the Search button to populate a list of existing MnSCU instructors  *If you don’t see the instructor listed, navigate to the Add a New Value tab 28

29. Entering Instructor Profiles 4. Select Add a New Value  a search field will appear with Learner ID “0” 5. Click on the search icon (magnifying glass) to look up Instructor’s Learner ID 29

30. Entering Instructor Profiles 6. A Look Up Learner ID search field will appear 7. Enter search parameters (use full or partial names) and click Look Up 30

31. Entering Instructor Profiles 8. Choose the Instructor you wish to add by clicking on the Learner ID or the Name fields 31

32. Entering Instructor Profiles 9. The Learner ID for the chosen instructor will populate the search box. Click Add 32

33. Entering Instructor Profiles 10. Add Instructor Details  Status – leave as Active  Course Item Name - if a course is existing, you may link the instructor to the course in this area  *When creating new courses it is best to add the instructor to the pool first then create the course and link the instructor after the course is active 33

34. Entering Instructor Profiles 10. Add Instructor Details  Facility – use the search icon to find your Institution  *For easy viewing, sort facilities alphabetically by clicking on the Description header  Choose Save to complete entry 34

35. Entering Instructor Profiles Instructor Demonstration 35

36. Demo of Creating a Course  Production  Please WAIT to create courses in Production until after in-person training  If you need a course added to ELM before you receive training, email Sarah Bjorstrom to discuss requirements  Sandbox  Feel free to work in the Sandbox and experiment with the features  It is ALWAYS recommended that you test your courses in the Sandbox first until you become a super user 36

37. Questions ? 37