1. Contractual Employment Timelines and Procedures

2. Topics Types of Contracts Process Executive Staff Approval Classification SUPER Request Forms Dual Employment Affordable Care Act Timing Reasons for pay delay 2

3. Types of Contracts Contingent I Contingent II Student Worker Adjunct Faculty Supplemental-extension of faculty duties 3

4. Executive Staff approval Classification Enter SUPER Requisition Complete paperwork with employee Send completed packet to HR Send employee for fingerprinting o No students Process 4

5. Executive Staff Approval New Renewal with a pay rate change 1-1 replacement Increase in hours Changes from existing contract 5

6. Classification PD/PI or bulleted job duties o Not for adjuncts o Includes initial determination of Minimum Qualifications Align pay and job duties/responsibilities Exempt vs. Non-Exempt o Non-exempt classification based on USM job specifications o Exempt based on USM code and market 6

7. SUPER Request Tracks positions and approvals Classification information entered on Position Analysis page o Bottom button of SUPER Request page Instructions on HR website http://www.salisbury.edu/hr/searchandselection/doc s/PersReqInstructionsStaffPosition_03.2012.pdfInstructions on HR website http://www.salisbury.edu/hr/searchandselection/doc s/PersReqInstructionsStaffPosition_03.2012.pdf 7

8. Forms New CI & CII contract templates on HR website Benefits language Dual Employment language Contingent contracts located: http://www.salisbury.edu/hr/faculty- staff/toolkit.html Contingent I Hire Checklist http://www.salisbury.edu/hr/Forms/Cont_I_Ch ecklist_07_21_15.docx 8

9. Forms, cont. Adjunct contract templates http://www.salisbury.edu/provost/Faculty_Contract s/FacultyContractPage.html Benefits language Dual Employment language Faculty contracts located: http://www.salisbury.edu/provost/Faculty_Contract s/FacultyContractPage.html Adjunct Hire Checklist http://www.salisbury.edu/hr/Forms/Adjunct_Hire_C hecklist_07_21_15.docx Student Hire Checklist http://www.salisbury.edu/hr/Forms/StudentCheckli st.docx 9

10. Dual Employment What is dual employment? List of state agencies on HR website http://www.maryland.gov/pages/agency_directory. aspxhttp://www.maryland.gov/pages/agency_directory. aspx Dual employment section needs to be completed and initialed by employee Dual employment agreement form http://www.salisbury.edu/hr/Forms/dualemploy.doc Additional new USM form 10

11. The Affordable Care Act (ACA ) Not eligible for health benefits o =< 29 hours/wk o => 30 hours/wk for < 90 days Eligible for health benefits o =>30 hours/wk for =>90 days Hours within SU, USM or other state agencies are combined to determine benefits eligibility Review year for average hours worked eligibility is October 15 to October 14 11

12. ACA, cont. Calculating Credit/Contact/Work Hours 30 hours equals 9 credit hours DepartmentContact Hour Equivalent Credit Hour ELI11 Music – Applied music per student.333 Nursing & Respiratory Therapy1.92 All others1.86 Converting hours worked and credit hours: 9 credit hours = 30 work hours 1 credit hour = 3.33 work hours.3 credit hour = 1 work hour 12

13. Timing To be paid timely, contracts and new hire paperwork: o Received in HR, o Complete packet, and o Before the first day of pay period in which the employee is expected to start Transaction Calendar (PACS) Fingerprinting o Results may take up to 6 business days 13

14. Reasons for pay delays No SUPER Request Missing documents Fingerprint results not received timely Paperwork not submitted timely 14

15. Questions? Contact Information: Wendy Denny x36036 wldenny@salisbury.eduwldenny@salisbury.edu Melissa Sabol x75068 masabol@salisbury.edumasabol@salisbury.edu Heather Schalk x76565 hmschalk@salisbury.eduhmschalk@salisbury.edu 15