1. Copyright 2002 Microsoft Word-Advanced Professor Robert Sandberg Charter College of Education California State University - Los Angeles

2. Copyright 2002 Classroom/School Uses Mail merge for parent communications Comment tool for annotating student work. Add sounds and movies. Automated HTML for webpages and the website wizard.

3. Copyright 2002 Mail Merge 3 basic steps: create the form letter or mailing label create the database, spreadsheet, or text document containing the names and addresses with each field corresponding to a variable in your form letter or label perform the merge and print the letters or labels.

4. Copyright 2002 MS Word Merge Help Files

5. Copyright 2002 MS Word Comment Tool You can easily annotated student work submitted on disk. 1.open the student file 2.click where you want the comment to appear 3.choose “Comment” from the Insert menu 4.type your comment 5.click elsewhere to add another comment

6. Copyright 2002 Insert Comment Screens

7. Copyright 2002 Insert Sound Comment Screens To add a sound comment, click the cassette icon. Sound recorder automatically opens and you record your comment using the microphone

8. Copyright 2002 Insert Movies and Sounds There are three basic ways to insert sounds in MS Office from the clip art files from an existing file insert as object

9. Copyright 2002 Inserting Sounds/Movies from Clip Art

10. Copyright 2002 Inserting Sounds/Movies as an Object First select “Object” from the Insert menu. If new, for sound, choose wave sound. If existing, click the “Create from File” tab.

11. Copyright 2002 Automated Webpages and Websites There are 3 basic ways to create “automatic” webpages in word: 1. Simply “Save As” webpage 2. Open a new document as a webpage template 3. Use the Web Page Wizard

12. Copyright 2002 Saving as an HTML or Webpage Choose Save As from the file menu. In the “Save as type” drop down menu, choose “web page” or “html” if you have an earlier version of Office.

13. Copyright 2002 Web Templates and the Web Page Wizard CAUTION: Word generated web pages can be unreliable in browsers other than Explorer. It adds special MS codes that are not read by browsers like Netscape. Netscape’s “Composer” is free with Netscape, fairly easy to use, and generates much “cleaner” html code.