1. Chapter 17

2. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-2 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review MERGING DOCUMENTS Signature: Microsoft Word 2003

3. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-3 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Performance Objectives Use the Mail Merge Wizard to create letters, envelopes, labels, and a directory Create custom fields for a merge Edit main documents and data source documents Input text during a merge

4. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-4 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Mail Merge Concepts generally, a merge takes two documents main document - contains standard information letters envelopes labels directories e-mail messages faxes data source - contains variable information records - all the information for one unit fields - type of information name, address, phone, etc.

5. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-5 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Using the Mail Merge Wizard guides you through the merge process and presents six task panes Tools, Letters and Mailings, Mail Merge identify the type of document you are creating click

6. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-6 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Step 2 identify the starting document click

7. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-7 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Step 3 identify the data source click customize fields enter information click when you are finished entering data – will be prompted to Save click to add next entry

8. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-8 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Step 4 helps you prepare the main document click click when you are finished selecting elements

9. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-9 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Step 5 preview the merged documents click click to view documents for other recipients

10. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-10 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Step 6 complete the merge click Save the merged documents in the normal manner.

11. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-11 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Preparing Envelopes click select desired options click

12. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-12 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Preparing Envelopes…2 Complete the remaining mail merge steps in the normal manner. click identify the data source arrange the envelope

13. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-13 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Preparing Labels similar to creating envelopes select label options in Step 2 of 6 labels are arranged

14. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-14 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Preparing a Directory Useful if you want the merged information to remain on the same page. insert desired fields

15. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-15 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Creating Custom Fields

16. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-16 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Editing Merge Documents Main Document edit in the normal manner Data Source use Mail Merge Wizard or use Mail Merge Toolbar

17. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-17 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Mail Merge Toolbar Buttons Main document setup Open Data Source Mail Merge Recipients Insert Address Block Insert Greeting Line Insert Merge Fields Insert Word Field View Merged Data Highlight Merge Fields Match Fields Propagate Labels First Record Previous Record Go to Record Next Record Last Record Find Entry Check for Errors Merge to New Document Merge to Printer Merge to E-Mail Merge to Fax

18. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-18 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Inputting Text during a Merge position insertion point in main document type information here click button click type prompt text dialog box with prompt appears during mail merge

19. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-19 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review How do you begin the Mail Merge Wizard? Tools, Letters and Mailings, Mail Merge

20. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-20 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review How do you display the Mail Merge toolbar? View, Toolbars, Mail Merge

21. Copyright 2003, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-21 LINKS TO OBJECTIVES Mail Merge Wizard Letters Envelopes Labels Directory Custom Fields Edit Documents Input Text During Merge Input Text During Merge Commands Review Coming Next SORTING AND SELECTING