1. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide1 Objective To successfully use the eMpower Ocean Export Application for CSI submissions to AMS for US bound shipments. Table of Content: 1.Internet Settings…………………………………………………………………………Internet Settings 2.Diagram of Procedure…………………………………………………………………Diagram of Procedure 3.Check List……………………………………………………………………………………Check List 4.Accessing the Master bill of lading screen…………………………………Accessing the Master bill of lading screen 5.Add details on the MBL screen ………………………………………………….Add details on the MBL screen 6.Accessing the HBL Allocation screen………………………………………….Accessing the HBL Allocation screen 7.Add details on the HBL screen……………………………………………………Add details on the HBL screen Container Allocation……………………………………………………………Container Allocation Line Detail……………………………………………………………………………Line Detail 8.Submission to US Customs…………………………………………………………Submission to US Customs “1Y” code……………………………………………………………………………“1Y” code 9.Resubmission to US Customs…………………………………………………….Resubmission to US Customs 10.Data Flow Diagram………………………………………………………………………Data Flow Diagram This manual assumes: Application users are familiar with web browsers -- e.g. all drop-down keys contain additional information and all field names have help screens Users have knowledge of uTrac status codes Users have knowledge of processing House bills and Master bills Web Export Guide CSI Submission Guide (Ocean Export) Page 2 Page 3 Page 4 Page 6 Page 7 Page 10 Page 11 Page 12 Page 13 Page 14 Page 17 Page 19 Page 20

2. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide2 Make sure your Internet Browser is set to “check for newer versions every visit to the page”. Click on Tools Click on Internet Options Click on Settings Tick the Every visit to the page radio button Click on OK on both screens to close and save settings Internet Settings (Critical for this application)

3. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide3 Diagram of Procedure MBL Screen 1 HBL Screen 2 Submit to Customs 5 Vessel & Voyage Details Vessel Name Vessel/Slot Operator Last Foreign Port before US First USA Port MBL number Parties Addresses - Shipper & Consignee Bill of Lading Package Type Container Allocation 3 Line Detail 4 Container Number Seal Number US Description Code Mark & Numbers No of Pieces Description of Goods IMO Hazardous Code Container Number Can be done on MBL screen or HBL Processing Screen

4. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide4 Check List HBL Screen - page 10 Container Allocation - page 11 Vessel / Slot Operator - with SCAC code Package Type – abbreviate to 5 characters Line Detail - page 12 Done MBL Screen - page 6 Vessel Name – must be on Lloyds Register Addresses of Consignee & Shipper - only the last 2 lines with content will be submitted; make sure that the city and country appear on those 2 lines First USA Port of Arrival Last Foreign Port Before USA Check “Consignee = Notify Party” block if there is a Letter of Credit Bill of Lading Type - if this is “Foreign Retained on Board” the 1st US Port & Port of Arrival must be the same Enter the Container Number Enter the Seal Number Select correct US Description Code Marks & Numbers – may exceed 1 line No of Pieces – smallest package type Description of goods IMO Hazardous Code – only if hazardous goods Container Number MBL Number – the EDI submission will insert the SCAC code as a prefix to MBL number

5. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide5 Check List - continue Any other changes, may be done and resubmitted via eMpower. Changes to the Vessel Name, Voyage Number, Port of Load or Port of Arrival may be corrected in eMpower Such changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v10 manual on Inzalo Tick / Untick HB’s to be submitted Can be done on HBL processing screen or MBL screen Check Addresses on Summary screen before finalizing submission No CHANGES to a HBL may be resubmitted while the US status is CS; only once the status has change to either UA (submission accepted) or UR (submission rejected), may changes to the HBL be submitted Submission to Customs - page 13 Resubmission to Customs - page 16 Done

6. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide6 From the main menu select the Exports tab, then click MBL Ocean folder tab ( CSI submissions are based on Vessel / Voyage details which are input via MBL processing, hence this menu option being the route to CSI submission via eMpower) Enter the Load Reference number and click the Create/Update button To search/display an existing MBL submitted to CSI, enter Load Reference number, status, country and US Customs Status; then click the Create/Update button Click on Exports Click on MBL Ocean Enter the Load Reference number Click on Create / Update Access the Master Bill of Lading

7. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide7 The Vessel Name, use the lookup function for a valid list of vessels that includes the correct Lloyds number and flag – if you change the vessel name, the system also takes out the ETD & ETA, which are mandatory fields The Vessel Operator, which is the 2 nd notified party The Last Foreign Port before USA The First US port of Arrival Enter the MBL number – the EDI submission will insert the SCAC code as a prefix to MBL number Any CHANGES after a Submission to CSI via eMpower to the Vessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrival must be done as adjustments via Tradegate 2000 The Vessel Name must exist on the UTi Lloyds Register The Vessel Operator must have a SCAC code or a slot operator (this is the 2ndary notified party that AMS will automatically notify that the shipment can be loaded) Enter the Last Foreign Port before USA Enter the First US Port Of Arrival MBL Processing Screen – On this screen the Vessel Particulars required for CSI are input – with NO trans-shipment (with trans-shipment on the next page) Enter the MBL Number - the EDI submission will insert the SCAC code as a prefix to MBL number

8. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide8 The Vessel 2 must now be a valid vessel that includes the correct Lloyds number and flag The Vessel Operator 2 will be the 2 nd notified party The following items are now also mandatory: Trans-ship ETA date; Voyage 2; Trans-ship Port The Last Foreign Port before USA and First US Port of Arrival are required for Vessel (2) Enter the MBL Number - the EDI submission will insert the SCAC code as a prefix to MBL number Any CHANGES after a Submission to CSI via eMpower to the Vessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrival must be done as adjustments via Tradegate 2000 The Vessel Name (2) must exist on the UTi Lloyds Register Use the lookup function to select a valid Vessel Operator (2) These Items are mandatory input: Trans-ship Port; Trans-ship ETA and Voyage (2) The Last Foreign Port before USA and First US Port of Arrival are required for Vessel (2) MBL Processing Screen – with trans-shipment Enter the MBL Number - the EDI submission will insert the SCAC code as a prefix to MBL number

9. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide9 Click HBL Processing tab to capture details on HB The Browser will open up a second window on your task tool bar Click on HBL Processing A second window opens - click on the tab to open the HBL Allocation screen HBL Processing

10. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide10 All the HBL allocated to this MB will be listed Click on the HB Number to take you to the HBL Processing screen, or Enter the new HB number to be added Click on a existing HB Number HBL Allocation Screen Enter a new HB Number to be added, then click on Create/Update Hbs OR

11. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide11 On the Shipper Address and Consignee Address – only the last two lines with content will be submitted; make sure that the city and country appear on the two lines All items marked with * are mandatory in uTRAC Items marked with ** are mandatory for CSI submission Bill of Lading Type defaults to “Regular Bill” – other types are available on the dropdown option Enter the Package Type – abbreviate to 5 characters Consignee Address should be changed as follows: Shipper Address should be changed as follows: Enter a Package Type for items on the shipment If there is a Letter of Credit this field must be ticked; then the Notified Party will be submitted as the Consignee and the Consignee will be submitted as the Notify Party Select the correct Bill of lading Type, if not a “Regular Bill”. If this is “Foreign Retained on Board” the 1st US Port & Port of Arrival must be the same HBL Screen

12. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide12 Click on the Containers folder tab to enter ocean container details The following are mandatory fields: Container No; Seal No; US Desc Code Click on Save to exit Enter the Container No as on the HB Enter the US Desc Code, use the dropdown option to select applicable code Enter the Seal No, no punctuation or spaces allowed Click on Save to exit Container Allocation Screen

13. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide13 Click on the Line Detail folder tab to enter the Line Details The following are mandatory fields: Marks & Numbers; No of Pieces; Description; IMO Hazardous code; Container No Click on Save to exit Marks & Numbers: The text may exceed one line If the Marks & Numbers are the same for subsequent items a null input against an item will cause that the Marks & Numbers of the previous item will be inherited for that item The No of Pieces related to the smallest package type Enter the Description Select the Container No – if there is only 1 container it will be auto deduced in the submission and input is not necessary If Hazardous Goods – enter the IMO Hazardous Code Click on Save to exit to HBL screen Line Detail

14. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide14 One can Submit to US customs from either the MBL Processing Screen or the HBL Allocation screen When you click on the “Submit to Customs” button, eMpower will verify that all mandatory fields have been completed. Click on Submit to US Customs on the MBL Processing screen or the HBL Allocation screen Submit to Customs

15. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide15 Once the system had validated all mandatory information, you will get a summary of the MBL with all the HBL’s allocated to that MBL This is a final checkpoint to ensure that the addresses submitted to US Customs are correct - if not, click on cancel, and correct it on the HBL screen All HBL’s for submission to US Customs must be checked Click on “Submit” to finalize the submission Click on Submit to finalize the submission If the HBL Number has already been used in a UTi submission for another HBL, the number used for this submission will changed as indicated in red. This will be the number to reference in looking for this HBL on Import 2000, else the original HBL number is applicable. Check HBL’s for Submission to Customs Make sure the addresses of the Shipper and Consignee are correct, as this is what will be submitted to US Customs Submit to US Customs

16. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide16 The successful submission to CSI will be recorded with a CS – “submitted to customs” – in the shipment history of each HBL submitted The AMS Acceptance will likewise be recorded with a UA – “accepted by customs” - in the shipment history of each HBL submitted Rejections in a submission will be recorded as RED Remarks No CHANGES to a HBL may be resubmitted while the US status is CS; only once the status has change to either UA (submission accepted) or UR (submission rejected), may changes to the HBL be submitted (excluding to the Vessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrival) US status will change to CS (submitted to customs), after successful submission. Other US Customs Status Codes are UA – AMS acceptance - Once accepted by AMS it will automatically change to UA; UR - Rejected by Customs PA - Held for Inspection CC - Cleared by Customs The HB number used for submission will be displayed in brackets on the HBL Processing Screen after successful submission Successful Submission to US Customs

17. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide17 “ 1Y ” acceptance Code This is an automatic response when transmitting the Bill of lading to AMS/Customs if … (1) the Master Carrier has also transmitted the manifest and (2) the vessel, voyage number, Master Carrier SCAC Code and Bill of lading match with our data that we/you entered. The 1Y will happen when there is a match-link between UTI’S AMS transmission and the Ocean Carriers AMS Transmission – a missing 1Y MUST be attended to If you do not receive a 1Y, you must call the ocean carrier to … (1) confirm that the data matches (2) find out if there is a problem with the carrier and or Tradegate (3) if 1 & 2 does not resolve the problem, you must email Tradegate or Denise Descoteaux for assistance - ddescoteaux@go2uti.com

18. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide18 FAQ’s on 1Y A couple of questions on 1Y that were not covered in the AMS tutorials:  If there is no 1Y does that imply a rejection? Not a rejection but not a match with the carrier.  What are the implications, if the absence of a 1Y is not attended to? Presently the only implication that I know of, which is a big one, is that the carrier will not be able to cut the I.T.’s to move the freight inland and or UTI will not be able to customs clear the freight. So it does create a big problem… I have just heard rumblings of this and have not confirmed but eventually I am advised that if the carrier does not see a 1Y, the goods will not be loaded….  Currently the AMS Accepted should be returned within 24 hrs - what about the 1Y - how long (max) after the Accepted? The 1Y will happen once there is a match-link between UTI’S AMS transmission and the Ocean Carriers AMS Transmission. This should be simultaneous with the AMS Accepted.  It appears as if Accepted now counts for nothing and operators can only regard the submission as complete once a 1Y is received? I would say yes…. The 1Y signifies that the UTI HBL has been closed out and the goods now will travel from origin to destination under the Ocean Carriers Bill of Lading and Liability….

19. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide19 Any other changes, except to Vessel Name, Voyage Number, Port of Load / Trans-shipment Port or Port of Arrival may be done and resubmitted via eMpower. Changes to the Vessel Name, Voyage Number, Port of Load or Port of Arrival may be corrected in eMpower, but Such changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v11 manual on Inzalo A change to either the Vessel, Voyage, Port of Load /Trans- shipment Port or Port of Arrival will bring up this warning message - you will be allowed to correct it in eMpower, but the changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v10 manual on Inzalo Resubmission to US Customs

20. Return to Index Version 2.2 (2004/01-RS)CSI Submission Guide20 1. An operator initiates the process by submitting an export housebill to US customs by using eMpower. A CS secondary status is entered on the housebill in question. 2. UConnect detect that a CS status was entered and will start the process of extracting an EDI file to be transmitted to US customs. 3. The EDI file produced by uConnect is then picked up and transferred to the VPN software for FCS by Amtrix. 4. The VPN client uploads the EDI on the FCS Import 2000 system. If the upload fails the Import 2000 system will produce an error response file, which is transferred back to uTrac via the following steps:  Amtrix will map the error response back into a USI red remark message  The red remark will be processed into uBase by uConnect and can be viewed from eMpower or uOp 5. If the EDI file was accepted by the Import 2000 system the Housebill will automatically get submitted to the AMS system Within a couple of hours the AMS system will response back to Import 2000 with a status code indicating whether the housebill was accepted or rejected by AMS. The FCS Import 2000 system will transfer the AMS status code back to Amtrix via the VPN client software. Amtrix will map the AMS status into a USI message which are processed by uConnect into uBase as a secondary status representing AMS response, which can be viewed from eMpower or uOp. For more detail and tips on troubleshooting refer to the Manual created by Thinus Joubert on the CSI Tutorial page Inzalo A Diagram of the Data Flow from eMpower to AMS EDI data flow Manual interaction with data uBase (1) uConnect (2) Amtrix (3) FCS/ Import 2000 (4) US Customs/ AMS (5) eMpower uConnect Monitoring Tool Amtrix Monitoring tools Import 2000 Web Front-end Unix Prompt