1. ICANN ASO AC Report to ARIN Public Policy Mtg http://www.aso.icann.org/ Cathy Wittbrodt Thanks to Hans Petter Holen and Sabine Jaume

2. Address Council members

3. AC appointments to the board Name Term Region (years) Rob Blokzijl 3 Europe Pindar Wong 1 Asia Pacific Ken Fockler 2 Americas

4. Call for Nominations One ICANN board term will expire in September Call for nominations has been sent. Responses required before April 19 th.

5. ASO functions Address Council ASO Open meetings (General Assembly) Secretariat

6. Mailing Lists aso-announce@aso.icann.org Used by the ASO to make announcements relating to ASO news, policy developments, meetings, and calls for comment. Subscription open to all aso-policy@aso.icann.org This list is intended to provide the major public discussion forum for the ASO, and it is open to all participants, in line with the ASO MoU. Subscription open to all. aso-comment@aso.icann.org This list is to provide a general open forum where any interested party may comment on any aspects of the ASO's policies or procedures. Subscription open to all

7. Timetable 1999-08-26 ICANN accepted proposal 1999-10-18 MOU (ready to be) Signed 1999-10-19 Complete address council selected 1999-10-22 Nominations to ICANN dir. From RIRs 1999-10-25 AC phone conf. Selection of directors @0700-1400- 2300 1999-11-01 AC informal meeting 1999-11-02 AC open meeting 1999-11-03 MOU Signed at ICANN open meeting 2000-01-23 Phone conf – not properly called for 2000-02-15 Phone conf – did not reach a quorum 2000-02-16 electronic vote #1 2000-03-02 Phone conf 2000-05-19 Budapest ASO General Assembly Meeting

8. Open AC meeting 1999-11-02 Welcome & Introduction Selection of AC Chair Review of ASO board member terms Review of functions AC meetings Calendar included 1st General Assembly Review of Ad Hoc meeting Open floor – AOB Minutes @ http://aso.icann.org/mailing-lists/aso- policy/9912/msg00000.html

9. AC phone conf 2000-01-23 0) Administrative 1) Status of the meeting. 2) Openness and Procedures for the AC 3) Case study of the above 4) Draft Answer to Mike Roberts 5) Further meetings 6) Review of Action list 7) ad Hoc Group Agenda Minutes to be posted shortly

10. AC phone conf 2000-02-15 As we were only 4 AC members, we did not reach the quorum : we postponed the formal meeting. We had a 20 minutes informal discussion about : - possibility to use rotating conf call numbers - attending the 17/02 conf call on At Large membership : RB will attend - process on elections - Calgary AC meeting to decide quickly

11. Electronic vote # 1 Request No: 2000-1 Title: ASO General meeting 2000 Decision: The General assembly meeting is to be held in Budapest on Friday 2000-05-19 1400 Supplementary Decision: put this procedure on the web page Attached Document: Background material Type: regular Start: 2000-02-16 Deadline: 2000-02-18 Charge: Hans Petter Holen

12. Background 1) At the Los Angeles meeting the AC was ready to make a decision on when and where to host the meeting. The RIRs asked us to let them come up with a proposal. 2) After consultation the RIRs agreed to offer the RIPE meeting in Budapest as the site for the ASO general meeting. 3) To the chairs knowledge this decision has been supported by Cathy, Dave, Wilfried, Arano, Sabine and HPH. 4) This call for a vote is to finally settle the decision in a formal way. The RIPE meeting schedule for Budapest: http://www.ripe.net/ripe/meetings/current/ripe- 35/index.html#plan http://www.ripe.net/ripe/meetings/current/ripe- 35/index.html#plan

13. Result All in favour

14. Conclusion: We should move forward and seek to make email votes part of the formal desicion mechanisms of the Address Council

15. AC meeting 2000-03-02 Decision on 1st version of ASO procedures Decision to make e-mail voting procedure the standard decision mechanism Followup on messages to the AC/ASO RIR/IANA relation ship and AC involvement in policy related parts of these contracts Egypt meeting presentation Physical AC meeting in Budapest Endorsement of the ASO open meeting decision

16. Primary goals for the AC Move forward On address policy issues; give the ICANN board technically solid advice based on the input from the open regional process Build strong relations to ICANN and our community through the Regional Policy fora.

17. Conference call about At Large Membership February 17th Hosted by the Center for Democracy and Technology and Common Cause These groups are studying the At Large membership from a public interest perspective. Attendees: Kim Hubbard, Hans Petter Holen, Raimundo Beca, Takashi Arano, Lusan Chua, Cathy Wittbrodt

18. Agenda for Conference Call What would be the ideal result of an At Large election for the ASO? Do you agree or disagree with the current election rules? Please describe why you agree or disagree. Do you have ideas for how the At Large election might be improved?

19. Discussion Summary There were concerns that the At Large directors may not have the technical expertise to understand issues important to IP address space Checks and balances Concern that technical community is not involved enough in the ICANN process, further that the “SOs” should have greater authority in their area of expertise. Online report is available: www.commoncause.org/icann or www.cdt.org/dns www.commoncause.org/icann

20. Independent Review Panel In Cairo ICANN approved an Independent Review Panel. http://www.icann.org/indreview/policy.htm The IRP will decide whether an action of the ICANN Board is consistent with its Bylaws and Articles of Incorporationhttp://www.icann.org/indreview/policy.htm

21. Requirements of IRP Members A nominee to the IRP should be a person of high professional standing and accomplishment. A nominee to the IRP should be (i) a current or former judge, and/or (ii) an individual with legal training who would qualify for judicial appointment and who has experience conducting arbitration or a similar dispute resolution proceeding. A nominee to the IRP must hold no other office or position within the ICANN structure.

22. Nominating Committee Responsibilities The nominating committee will nominate 9 individuals to serve on the Review Panel. ASO AC to nominate two of its members to serve on an Independent Review Nominating Committee Other members of the Nominating committee will be selected by the other Supporting Organizations