1. European Commission - DG REGIONAL POLICY Slide n°1 Electronic data exchange with Member States The file interface

2. European Commission - DG REGIONAL POLICY Slide n°2 What data? lFinancial tables as described in the Vademecum for the programming period 2000 - 2006. lTables 2 and 5 (ex-ante evaluation) are excluded from the computerised exchange.

3. European Commission - DG REGIONAL POLICY Slide n°3 THE FILE INTERFACE lTwo-way communications lData entry in MS/Commission databases are fast and AUTOMATED lSystems independent lAlready developed and tested (1994-1999)

4. European Commission - DG REGIONAL POLICY Slide n°4 Progress per MS (1994-1999)

5. European Commission - DG REGIONAL POLICY Slide n°5 File interface approach IN-HOUSE DATABASES FLAT FILE IN-HOUSE DATABASES FLAT FILE MEMBER STATEEuropean Commission FORMATING SENDING DEFORMATING EXPORT MODULE E-mail DATA TRANSFER IMPORT MODULE

6. European Commission - DG REGIONAL POLICY Slide n°6 File interface - Requirements l Prerequisites m Computerised monitoring system - Database m E-mail l To be developed mExport / import modules - Creating / reading structured files

7. European Commission - DG REGIONAL POLICY Slide n°7 File interface: Exchanged info Commission Programming phase Reporting phase Payment phase MS (National budgeted plan) (Actual expenditure plan) Annual Report + Physical Indicators Payment request Information on payments and Commitments Proposed plan Forecasts Programming phase Reporting phase Payment phase Programme Complement Decided plan

8. European Commission - DG REGIONAL POLICY Slide n°8 File interface: Types of files lProgramming (Tables 1, 3, 4, 6, 7) lPayment request (Table 8) lAnnual/final report (Table 10) lForecasts (Table 9) lNational Commitments and payments (optional) lCommissions commitments (EC => MS) lCommissions payments (EC => MS)

9. European Commission - DG REGIONAL POLICY Slide n°9 Structure of a plan

10. European Commission - DG REGIONAL POLICY Slide n°10 Major Projects / Global Grants Programme Priority 1Priority 2 Measure 1.1Measure 1.2Measure 2.1Measure 2.2 Major Project / Global grant Measure 1.1Measure 2.2 Link

11. European Commission - DG REGIONAL POLICY Slide n°11 Version Management

12. European Commission - DG REGIONAL POLICY Slide n°12 Conventions

13. European Commission - DG REGIONAL POLICY Slide n°13 Initial structure Convention: The references have numeric values

14. European Commission - DG REGIONAL POLICY Slide n°14 Insertion of a new measure Approach to avoid The new measure Information Society replaces the measure Technical assistance bearing its reference. Recommended Approach The initial order is maintained and the new measure bears a new reference

15. European Commission - DG REGIONAL POLICY Slide n°15 Suppression of an existing measure + add of a new measure Approach to avoid The new measure Information Society replaces the deleted measure Advanced services. In this case the data of the measure Advanced services will be lost. Recommended Approach The financial data of the deleted measure Advanced services are set to zero. The new measure Information Society bears a new reference.