1. The Personal Tutoring System Background for new personal tutors and other student support staff

2. Why a Personal Tutoring System? Focus on enhancing academic guidance and study support Promote the development of graduate attributes and co-curricular activities Develop a greater sense of academic community, belonging and identity Integrating the approach to personal (pastoral) support and coordination with local teams

3. Academic and personal support: Online guidance and resources For staff http://www.ed.ac.uk/staff-students/staff/supporting- students/homehttp://www.ed.ac.uk/staff-students/staff/supporting- students/home – For personal tutors, programme directors, students support teams, senior tutors and other staff involved in student support – Resources, roles & responsibilities, IT tools and other support For students http://www.ed.ac.uk/staff-students/students/academic- life/personal-tutor http://www.ed.ac.uk/staff-students/students/academic- life/personal-tutor School documentation and contacts

4. Who’s who – roles & responsibilities School Personal Tutoring Statements – See staff website ( http://www.ed.ac.uk/staff- students/staff/supporting-students/home ) http://www.ed.ac.uk/staff- students/staff/supporting-students/home School Student Support Team – First point of contact for routine enquires & referrals – Administrative support & maintenance of accurate records Senior Tutor – Overall responsibility for School personal tutor arrangements (including staff briefings & support) – Advise on unusual or complex issues – Key link/liaison with College Dean of Students & Central Student Services

5. The Role of a Personal Tutor (1) Core Purpose – to support students to: – Review their academic progress across complete programme of study by providing: welcome at the beginning of each academic year guidance on course choices advice on study development overview of progress – Reflect on long term development based on learning within and outwith the formal curriculum – Help foster a sense of belonging to a learning community

6. The Role of a Personal Tutor (2) Meetings: – Scheduled individual meetings (and others by appointment) – Group meetings – Brief students on any preparatory and follow-up work Respond promptly to student requests for contact: – Normally within 3 working days – Liaise with Senior Tutor/Student Support Team where this isn’t possible Share personal (pastoral) responsibilities with Student Support Team: – Refer to central services and specialist sources of guidance as appropriate Maintain accurate and appropriate records via EUCLID Undertake training and CPD associated with role

7. The Role of the Student Opportunity for students – to reflect on their academic performance – to reflect on how their learning contributes to their longer-term aspirations – to engage as a member of a community of learners Benefits for students Student’s responsibilities – partnership working – Reflect, engage, take an active approach to their development, write records – Preparing for meetings Adaptable worksheets http://www.ed.ac.uk/schools- departments/institute-academic-development/learning- teaching/academic-pastoral/support/resources/adaptablehttp://www.ed.ac.uk/schools- departments/institute-academic-development/learning- teaching/academic-pastoral/support/resources/adaptable

8. 1:1 Meetings Tailored to individual student: – time of year, year of study, student’s progress Focus on core purposes & any student concerns Guidance, advice and resources for Personal Tutors in preparing for and running 1:1 meetings – http://www.ed.ac.uk/schools-departments/institute- academic-development/learning-teaching/academic- pastoral/support/resources/individuals http://www.ed.ac.uk/schools-departments/institute- academic-development/learning-teaching/academic- pastoral/support/resources/individuals

9. Group Meetings Considerable flexibility in timing, topic and structure – Opportunity to link to specific elements of the degree programme (e.g. preparation for placements) – To deal more effectively and efficiently with specific topics (e.g. study skills) – To work with other personal tutors across different year groups or support particular cohorts (e.g. joint degree students) Guidance, advice and resources for Personal Tutors in preparing for and running group meetings – http://www.ed.ac.uk/schools-departments/institute-academic- development/learning-teaching/academic- pastoral/support/resources/groups http://www.ed.ac.uk/schools-departments/institute-academic- development/learning-teaching/academic- pastoral/support/resources/groups

10. 1:1 and group meetings: other ideas & approaches

11. Adaptable study skills resources – Templates & worksheets that can be used or adapted – Includes note taking, feedback, time management – www.ed.ac.uk/schools-departments/institute-academic- development/learning-teaching/academic- pastoral/support/resources/adaptable www.ed.ac.uk/schools-departments/institute-academic- development/learning-teaching/academic- pastoral/support/resources/adaptable Careers & employability – Common career themes for each year of study, prompts for meetings, resources for students http://www.ed.ac.uk/schools-departments/careers/university- staff/supporting-your-students/support-for-personal-tutors http://www.ed.ac.uk/schools-departments/careers/university- staff/supporting-your-students/support-for-personal-tutors

12. 1:1 and group meetings: other ideas & approaches Graduate attributes – Introduction to graduate attributes for staff and students – Sample session plans – www.ed.ac.uk/schools-departments/institute-academic- development/learning-teaching/academic- pastoral/support/graduateattributes www.ed.ac.uk/schools-departments/institute-academic- development/learning-teaching/academic- pastoral/support/graduateattributes School case studies – Approaches to 1:1 and group meetings, other aspects of student support – www.wiki.ed.ac.uk/display/casestudies/Academic+and+Person al+Support www.wiki.ed.ac.uk/display/casestudies/Academic+and+Person al+Support

13. eTutor – IT tools Minimise administrative overhead and ensure easy access to information Create an enriched, personalised and dynamic supplement to the student record Enable Tutee/PT/Staff to create notes related to their discussions Ability to add a file and link to other digital material and resources Provide appropriate information to relevant staff in support of our students Enables students to request a meeting User guides, training and support for personal tutor IT tools – http://www.euclid.ed.ac.uk/staff/User_Guides/Personal_T utors/ http://www.euclid.ed.ac.uk/staff/User_Guides/Personal_T utors/

14. Working with the School Student Support Team

15. Support for Personal Tutors University Student Support Services Student Disability Service www.ed.ac.uk/schools-departments/student-disability-service/staff www.ed.ac.uk/schools-departments/student-disability-service/staff Advice on helping distressed students www.ed.ac.uk/schools-departments/student-disability-service/staff/supporting- students/help-distressed-students www.ed.ac.uk/schools-departments/student-disability-service/staff/supporting- students/help-distressed-students Student Counselling Service www.ed.ac.uk/schools-departments/student-counselling www.ed.ac.uk/schools-departments/student-counselling Careers Service (employability and careers) http://www.ed.ac.uk/schools-departments/careers/university-staff/supporting-your- students/support-for-personal-tutors http://www.ed.ac.uk/schools-departments/careers/university-staff/supporting-your- students/support-for-personal-tutors Institute for Academic Development (study skills) www.ed.ac.uk/iad www.ed.ac.uk/iad A to Z of Student Support Services www.ed.ac.uk/staff-students/students/student-services Advice Place (EUSA) www.eusa.ed.ac.uk/advice