1. Allen Hughes State Materials Office 352.955.6651 allen.hughes@dot.state.fl.us

2. State Materials OfficeJanuary 2015 Florida Department of Transportation

3. Goals in this Session To understand:  Why we certify  The Sampling & Testing process  The Project Certification process  The EAR/DDM process  The Project Administrator’s Statement  What an Exception is, and  The Certification process & tools available Florida Department of Transportation

4. Why Certify? Florida Department of Transportation

5. 23 CFR 637B Federal Aid Policy Guide  Sampling & Testing Program  Material Certification (MM 5.4) and MM 5.2 for LAP projects  Sampling, Testing & Reporting Guide Florida Department of Transportation

6. Field S & T: An Overview Florida Department of Transportation Does it meet Specs? QC Testing Verification Testing EAR Remove & Replace No Resolution No Do they Compare? Yes Material Accepted Yes

7. Project Material Certification Florida Department of Transportation

8. Components Florida Department of Transportation Materials Engineer’s Certification Contractor’s Final Certification PA’s Materials Statement Contractor’s Monthly Certification Approved EAR For failing Material Passing & Verified QC results Reported Test Results

9. Monthly Checklist Items  Verify the area represented contained acceptable material  Verify all material issues are resolved  Verify Exceptions are complete and accurate  Verify the Exceptions match w/ Pay penalties  Verify all supporting certifications for materials accepted by certification are received and meet specifications Florida Department of Transportation

10. Engineering Analysis Report Florida Department of Transportation

11. What is an EAR?  A report prepared by an approved licensed engineer providing analysis of failing material left in place  Evaluation of affected material, e.g., Analysis of additional samples, Life Cycle Cost Analysis, etc  Reporting structural adequacy with reference to the design criteria  “Disposition of Defective Material” form Florida Department of Transportation

12. EAR Processing Florida Department of Transportation Contractor submits EAR w/ recommendation to PA PA. authorizes use Of EAR PA forwards a copy of EAR to DME Non-standard material left is in place Contractor requests PA use Of EAR Use EAR ? SCE makes final decision PA & DME set up parameters Yes DME reviews EAR and proposes disposition to PA PA sends EAR & disposition to DCE Concur ? DCE approves disposition Yes Disposition implemented No DCE prepares recommendation DCE forwards package to SCE No

13. Project Administrator’s Materials Statement Florida Department of Transportation

14. Financial Project #: Federal Project #: Contract #: County: All materials incorporated into the referenced project(s) were accepted in accordance with the STRG or pertinent contract documents and met all applicable requirements. Earthwork density test locations and results are in substantial compliance with the pertinent specification requirements of this project. A spot-check of the project density records indicate substantial compliance with the governing specifications, sampling and testing guides, and procedures. All Contractor Quality Control (QC) material test results have been verified in accordance with contract requirements. The final disposition of all material represented by QC results has been accurately documented. All required certifications and/or certified test reports have been received in accordance with contract requirements. Florida Department of Transportation PA Statement

15. Earthwork density test locations and results are in substantial compliance with the pertinent specification requirements of this project. A spot-check of the project density records indicate substantial compliance with the governing specifications, sampling and testing guides, and procedures. Florida Department of Transportation PA Statement – Details

16. All Contractor Quality Control (QC) material test results have been verified in accordance with contract requirements. The final disposition of all material represented by QC results has been accurately documented. All required certifications and/ or certified test reports have been received in accordance with contract requirements. Florida Department of Transportation PA Statement – Details

17. Exceptions Florida Department of Transportation

18. What are Exceptions? (to the Certification) Material Not Meeting Standards For CQC Testing:  Asphalt does not meet standards if C.P.F. for a Lot is less than 90% Additionally, we are noting failing tests, at the request of the Bituminous technical unit  Concrete does not meet standards if “payment tests” do not pass  Earthwork does not meet standards if either QC or VT tests do not pass (and are unresolved) Florida Department of Transportation

19. Material Not Meeting Standards ( cont. ) For Non-CQC Testing:  Material does not meet standards if ‘V’ test does not pass Testing Frequency  Material not tested, or tested at a frequency, not in conformance with the Specifications and left in-place, regardless of payment Florida Department of Transportation Exceptions (cont.)

20. Qualifications  Sampling and testing performed by unqualified technicians (when specified in the Contract documents)  Testing performed at unqualified laboratories or at qualified laboratories during a time that they were removed from the list of Qualified Laboratories  Materials produced when the production facility was not on the accepted list, and left in-place Florida Department of Transportation Exceptions (cont.)

21. How do you report an Exception?  Description  Location  Quantity  Resolution (and at what pay)  Concurrence…obtained? Florida Department of Transportation

22. Example of Format Florida Department of Transportation Concrete, Class IV The following Quality Control and Verification samples did not compare within the required tolerance. Resolution was not performed therefore these areas are not verified. Sample Station Result ( psi ) Quantity ( cy ) CC4006V 806+77 to 807+97 7983 22.25 CC4006Q ------------------------ 9330 ------- Project personnel recommended leaving the material in- place at full pay based on the QC results. The District Materials and District Construction Engineers concurred.

23. Florida Department of Transportation Our Review (the process & tools)

24. Method of Acceptance Florida Department of Transportation What we look at: for all materials that have a paid qty, make sure have proper method of acceptance (examples: sampling and testing or certification) USE: Final pay estimate for Reg. Pay Item Projects *For Design Build and Lump Sum we use the final Job Guide Schedule

25. Open Samples Florida Department of Transportation These are samples that have not completed processing (e.g. Approval Status) Use: Sample Status Progress Report and Samples Not Tested Report The samples on these reports need follow up. They may need to be processed through LIMS (from receipt to approval)

26. Sample Status Florida Department of Transportation

27. LIMS Status Report

28. LIMS Status Screen Florida Department of Transportation

29. LIMS View Test Screen Florida Department of Transportation

30. Failing Material Florida Department of Transportation USE: Samples with Disposition other than Full Pay per Spec (FS) Report For material not meeting standards. Do we have a DDM documenting resolution and concurrences?

31. Florida Department of Transportation LIMS Disposition Report

32. Unqualified Personnel and Labs Florida Department of Transportation When contracts specify to have qualified technicians and labs Requirements will be under spec book Section 105 for both personnel and labs. Need justification and how accepting material tested by unqualified personnel or labs

33. Material Certifications Florida Department of Transportation USE: Required Certification Tracking Report to determine certifications that need to be sent to Gainesville Make sure only those certifications that come to Gainesville are logged in LIMS Others (sampled by PP tested by PP) are scanned into Hummingbird with the project files Random Sampling Program For more information, see section in the Materials Manual 5.10

34. Florida Department of Transportation LIMS Certification Report

35. Individual Material Review Florida Department of Transportation For example: Earthwork, Concrete, Asphalt, Reinforcing Steel and all other materials Make sure sampling and testing frequency is met per specifications Since, at times the data entry in LIMS is less than adequate (garbage in, garbage out), we need additional information

36. Data for Base LOTS Florida Department of Transportation Frequency: One QC test per 8 LOTS One VT test per 16 LOTS (every 2 QC)

37. Data for Structural Concrete LOTS Florida Department of Transportation Frequency: One QC test per 50 cy or day’s production One VT test per 4 LOTS (same mix design)

38. LIMS Lot Index Report Florida Department of Transportation

39. LIMS Missing Sample Report Florida Department of Transportation

40. Steel Samples Florida Department of Transportation Please submit the steel sample as soon as it is received at the project, do not wait until final acceptance The SMO Lab will store an unidentified sample for 2 weeks before it is discarded If your sample is discarded deliver one of the “hold” samples with the appropriate paperwork Copy of LIMS C22, tag and mill analysis Do not login a separate LIMS entry for the “hold” sample The LIMS ID for the original sample will be used for the “hold” sample LIMS life cycle must be completed

41. Wrap-up Florida Department of Transportation We discussed:  Why we certify  The Sampling & Testing process  The Project Certification process  The EAR process  The Project Administrator’s Statement  What an Exception is  The certification review, and  Tools to use

42. Questions Comments