2. MEETINGS Getting people together to talk/decide/train MEETINGS Getting people together to talk/decide/train

4.  attend a meeting  be in/at a meeting  set up/ hold/conduct/chair a meeting  participate in a meeting

5. a)formal: chairperson agenda minutes b)informal: sessions near the coffee maker at lunch

6. Purposes  decision making  brainstorming  providing information  delegating tasks or authority  developing new skills (training meetings)  motivating (sales)  advising and counselling  annual general meetings (AGM)

7. PEOPLE IN A MEETING  chairperson  participants (attendees)  minute-taker

8. WHAT SKILLS ARE HELPFUL FOR ATTENDING MEETINGS? (A) WHAT SKILLS ARE VITAL WHEN CONDUCTING A MEETING? (C) Organizational skills _____ Flexibility _____ Listening skills ____ Time management ____ Asking questions ____ Discussion skills ___

9. STRUCTURE go through the agenda and say when the meeting will finish state the objective welcome, introduce

10. AGENDA  date of meeting  time of meeting  venue / location  items / topics to be discussed  suggested time schedule for each topic  names of participants reporting on topics

11. WHY SHOULD AN AGENDA BE DISTRIBUTED IN ADVANCE? _________________________________________

12. MINUTES recording information to follow-up  the time / date / venue  a short description of what the meeting was about (Meeting to discuss the new recruitment procedure)  attendees / absentees (Present/Apologies)  the time the meeting ended  all agenda items and decisions / conclusions / tasks  the names of those responsible for follow-up action  votes are usually recorded ( e.g. It was decided by 7 votes to 2 to hire 3 new salespersons)  next meeting

13. TIME DATE VENUE DESCRIPTION OF THE ITEMS ATTENDEES ABSENTEES NAMES OF RESPONSIBLE PEOPLE VOTES NEXT MEETING

14. WHAT IS THE DIFFERENCE BETWEEN THE AGENDA AND THE MINUTES? __________________________________________

15. INEFFICIENT MEETINGS (lack of planning)  too lengthy  boring  disorganized

16. TYPES OF MEETINGS Decide about the type of meeting: team meeting board meeting brainstorming annual general meeting kick-off meeting 1.A regular meeting of a company’s top directors. ______________________________________________________________ 2.A meeting which is held when you are starting a project. ______________________________________________________________ 3.A regular meeting of people who are working together. ________________________________________ _____________________ 4.A meeting in which all the members of a group think very quickly of as many ideas as they can. ____________________________________________ 5.A meeting with the people who own a company like a plc. _______________________________________________

17. GO to YouTube and write down the basic ideas suggested in the following video clip: 6 Secrets Of Effective Meetings http://www.youtube.com/watch?v=ZSft2OeMmzQ&feature=related 1._____________________________________________________________ 2. _____________________________________________________________ 3.______________________________________________________________ 4.______________________________________________________________ 5.______________________________________________________________ 6.______________________________________________________________

18. Watch and listen to the video clip and fill in the spaces: http://www.youtube.com/watch?v=tMrFLofQeSw&feature=related Good meetings give people a chance to __________________ with each other, to _________________ ideas, excitement, ________________ and _____________. Good meetings are a chance to __________ decisions and ___________ ideas forward. Good meetings should be __________ savers and __________ savers if you do them effectively. Revise the vocabulary and practice the pronunciation. Listen and repeat! http://www.videojug.com/film/how-to-run-a-meetinghttp://www.videojug.com/film/how-to-run-a-meeting ?? http://www.youtube.com/watch?v=6mTu9y2fsT8&feature=related http://www.youtube.com/watch?v=uyrL7o2qCoU&feature=related