1. Meeting

2. Objectives of the session
You will understand the importance of the meetings in the business world.
You will learn meeting etiquettes.
You will be able to run a successful meeting.
You will be able to use meeting technologies.

3. What is a Meeting ?
An occasion when people come together to discuss or decide something.
A situation in which two or more people meet together, because they have arranged it or by chance.
(Oxford Advance Dictionary )

4. Meeting Etiquettes Hand Shake Etiquettes How to Introduce Yourself
Dinning Etiquettes
Misuse of mobile
Dress professionally
Keep important accessories with you
Do not place your hands on your lap
Do not try to cross your legs
Focus on the speaker by giving positive gesture

5. Steps Conducting Meeting
Preparation of meeting
Conducting a meeting
Follow-up to meeting

6. Preparing For the Meeting
Careful preparation will save you from two meeting mistakes :
Holding a meeting when a memo or other message would do the job
Holding meeting without specific goal in mind
Decide the purpose of the meeting
Select the participants for the meeting
Choose the time and the facility
Set the agenda

7. What is an agenda letter ?

8. Why is an agenda important?
Prepares chairman
Prepares attendees
Creates an interest
Clearly defines objectives

9. Arrangement of Room
Boardroom meeting U table Round table

14. Preparation before leading /attending a meeting
Collect ballot results
Review correspondence
Review minutes and action items from previous meeting
Contact attendees
Prepare agenda prepare
Stationary on venue
Audio video aids on Venue

15. Conducting Meeting

16. Leading and Participating in Meeting
Keep on track.
Encourage Participation
Participate Actively
Close Effectively

17. Keep on the track

18. Encourage Participation

20. Participate Actively
Questionnaire technique should be adopted to participate actively in the meeting
The open question
The close question
The probe question
An appropriate, eye contact , body language and gesture should be maintained during the meeting

30. Closing of the meeting State conclusions reached Summarize assignments
Give staff manager next meeting requirements

31. After the meeting
Send hard copy of minutes of meeting as soon as possible after the meeting
Send electronic version of minutes to all attendees

32. Using Meeting Technology
Instant Messaging
Video Conferences
Telephonic meeting
writing

33. Drawbacks Security Issue technological barriers Typing abilities
Constant Interruption
Accidental mixing of personal messages
Less Focus
Privacy focus

34. Tips for making Instant message more efficient and effective
Make yourself available when you are free
If you are not secure on the system, do not send confidential information
Be extremely careful about sending personal messages
Do not use IM for important meetings
Do not use for complex and long meetings
Try to avoid carrying on multiple IM conversations
Do not use Slang messages