1. Project Management @ UF Practical management of projects Randy Graff, PhD

2. Goals Basic understanding of a Project Experience planning tools Objectives Terms Example Brainstorm tasks Share documents and tasks Enter WBS and Resources

3. Formal Project Management Introduction Framework Charter Workload Estimating Scheduling Timeline Risk Management Resources Implementation Tracking Reporting Life Cycle Closure Tools – MS Project – MS Outlook Email Tasks Calendar Day 1Day 2Day 3Day 4

4. Practical Project Management Scope Document Work Breakdown Schedule Gantt Chart ResourcesImplementation Tracking Reporting Hour 1

5. Planning and Management MS Project Collaborative Work Space Brainstorm Tools Tools Hour 2

6. Scope Document Very well defined “What”

7. Scope Document Introduction and BackgroundDescriptionObjectivesMeasures of SuccessImpact (customers, operations, systems)CostsConstraintsTeam

8. Work Breakdown Schedule Tasks Duration Grouping Order Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Group 1 2 3 4 5

9. Gantt Chart Visual of tasks and resources Tasks Duration Group

10. Resources People Things Schedules Cost Implementation Signed approvals – Project – Time commitments – Funding – Equipment Getting started – You – Others

11. Tracking Being aware of everything NaggingCommunicating Updating Gantt and WBS Regular progress MilestonesProblems Completion and closure Reporting

12. Getting Started MS Project Collaborative Work Space Brainstorm Tools Tools http://bubbl.us/ www.inspiration.com http://www.mindjet.com/

13. Collaborative Workspace http://pbworks.com http://www.activecollab.com http://docs.google.com http://lss.at.ufl.edu – http://sakaiproject.org http://sakaiproject.org

14. Google docs PB Works Active Colab

15. Agenda Brief OverviewProject ComponentsGlimpse of ProjectTaskRecurring TaskReportBackup

16. Brief Overview Project Group of linked tasks Particular sequence Predefined resources Manage a project Schedule Views and reports

17. Project Components Toolbars Properties Window Tasks Linking Milestones Lag and lead time Resources Printing Saving Backing up

18. Final Product: Gantt Chart

19. Task Side

20. Gantt Side

21. Tasks Entered

22. Alternate Task Input/Edit

23. Enter Recurring Tasks

24. Recurring Tasks Entered

25. Viewing and Printing Reports

26. Backup

28. MS Project Review Task Recurring Task Report Backup Review Terms Example Brainstorm tasks Enter WBS and Resources Share documents and tasks