1. Working with Trustees to Address Standard IV Recommendations What are the roles we play?

2. Standard IV Leadership and Governance ▫Standard IVA  Decision Making Roles and Processes ▫Standard IVB  Board and Administrative Organization

3. 3 Presenters – 2 Recommendations Dr. Manuel Baca – Board of Trustee at Mt. SAC and faculty member at Rio Hondo Dr. Phoebe Helm –President at Hartnell College Tracy Schneider – Outcomes Assessment Coordinator and faculty member at Solano Community College

4. Hartnell College Recommendation 7. The team recommends that the Board of Trustees completes their Ethics Policy by developing procedures for sanctioning those who commit ethical violations, and that they develop a comprehensive trustee development plan that provides training focused upon appropriate board behavior, roles and responsibilities. (Standards IV.B.B.1.a; IV.B.1.e; IV.B.1.f; IV.B.1.g; IV.B.1.h)

5. How did Hartnell college/district respond to their recommendation?

6. Hartnell 2007 Roles  Board Chair  Superintendent/President Board Policy  Ethics  Sanctions Shared Governance

7. Putting the “Wind to Your Back” Transparency  Website  Press conferences  Community meetings ▫ Workshops  Goals  Accreditation/Board Policy  Ethics - Certification  Shared Governance Assessments and Planning  2020 Vision  2016 Financial Plan

8. Focused Report Writing  Write to each Standard and Recommendation  Provide evidence (not process)  Document each phase of Continuous Improvement Process

9. Accreditation letters and reports since 2007 www.hartnell.edu/accreditation/documents/  June 2007 – Probation letter  October 2007 – Focused Report with Visit  January 2008 – Warning letter  March 2008 – Focused Report with Visit  June 2008 – Removed Warning/Progress Recognized Letter  March 2009 – Focused Report with Visit  June 2009 – Fully Resolved Letter  March 2010 – Mid Term Report  June 2010 – Acceptance Letter (Mid Term)  February 2010 – Substantive Change Proposals Distance Learning and New Site / Alisal Campus  July 2010 – Acceptance Letter

10. Dr. Phoebe K. Helm Superintendent/President Hartnell College March 19, 2011

11. Solano College General Recommendation 8: Leadership In order for the Governing Board to focus on the institution’s major issues and questions of policy, the Board of Trustees is encouraged to delegate full responsibility and authority to the President to implement and administer board policies and the operation of the College. The institutional leaders should likewise foster empowerment, innovation, and institutional excellence through dialogue that builds trust and increases focus on student learning and assessment of learning outcomes, institutional effectiveness, and integrity. (IV.A.1, IV.A.3, IV.B.1.j, IV.B.2.a)

12. How did Solano college/district respond to their recommendation?

13. Scared Straight: ▫Visit from ACCJC President Barbara Beno ▫Visit from Chancellor Jack Scott ▫Appointment of a Special Trustee.

14. Focused on three main areas: Professional Development and Training Collegiality Delegation of Responsibilities

15. Retreats, Study Sessions and Training ACCT Consultant Pam Fisher Focused Retreats Study Sessions Resource Library

16. Policies Revised Policy on Code of Conduct Adopted policies on: ▫Violation of Board Code of Ethics ▫Board Self-Evaluation ▫Board Education ▫Delegation of Authority to Superintendent/ President ▫Duties and Responsibilities of the Board

17. Accreditation Regular updates to the Board Study Sessions Sub-committee Trustees on Self-Study working groups

18. Cooperation is key! Board: ▫Be aware of Standards ▫Reflect honestly ▫Listen thoughtfully ▫Follow policies Administration ▫Be aware of Standards ▫Know your authority ▫Don’t be meek Faculty ▫Be aware of the Standards ▫Don’t enable bad behavior ▫Hold leadership accountable

19. Tracy Schneider Outcomes Assessment Coordinator Solano Community College March 19, 2011

20. How does a board of trustee ensure adherence to its proper role? Representing the electorate, residents of the district CEO-Board communication ▫Professional-Lay member roles Board members relations, effectiveness as a unit ▫Speaking with one voice, even when differences in views/positions on issues exist ▫Communicating with the public Communicating with faculty, staff, and students Staying informed, asking questions

21. How does a Board of Trustees conduct self-evaluation? Annual Self-Evaluation: ▫Focus of Self-Evaluation:  Mission, Planning, Policy  Board-CEO Relations  Community Relations & Advocacy  Educational Programs  Fiduciary Role  Human Resources  Board Leadership  Board Meetings  Board Education

22. How does a Board of Trustees conduct self- evaluation? Resources! ▫Community College League of California “Assessing Board Effectiveness: Resources for Board of Trustees Self-Evaluation”  http://www.ccleague.org/files/public/BoardSelfEvalweb.pdf http://www.ccleague.org/files/public/BoardSelfEvalweb.pdf  Additional resources available ▫Association of Community College Trustees  http://www.acct.org/resources/ http://www.acct.org/resources/ ▫Accrediting Commission for Community and Junior Colleges - Western Association of Schools and Colleges  http://www.accjc.org/wp- content/uploads/2011/03/Accreditation-Reference-Handbook- August-2010.pdf http://www.accjc.org/wp- content/uploads/2011/03/Accreditation-Reference-Handbook- August-2010.pdf

23. Dr. Manuel Baca Board of Trustee Member Mt. SAC March 19, 2011

24. Now Let’s Pull It All Together

25. Accreditation Continuous Improvement (Are you a better college this year than last year and what is your evidence?)

26. Continuous Improvement Process

27. Standard IV – Governance A. Decision Processes B. Roles

28. Decision Processes Board Policy (Board Policy) Delegation CEO Operates College (Administrative Procedure) Shared Governance  Clear Pathway for groups (Senates) to have a voice  Two groups: Those who  Have expertise  Are impacted (Leon Baradat)

29. Board Ethics Policy with Sanction (progressive discipline)  Written/Adopted  Implemented  Sign confidentiality statement acknowledging failure to uphold could result in sanctions

30. Board Development  Orientation for new members  Development Plan  Self Evaluation

31. Document Continuous Improvement Process on each aspect of Standard IV  Policy  Procedure  Minutes  Calendar  Other

32. Dr. Phoebe K. Helm Superintendent/President Hartnell College March 19, 2011

33. Questions and Answers If you have any further questions please feel free to contact the presenters at: Dr. Helm’s email: phelm@hartnell.eduphelm@hartnell.edu Tracy’s email: tracy.schneider@solano.edutracy.schneider@solano.edu Dr. Baca’s email: mbaca@riohondo.edumbaca@riohondo.edu

34. Thank You!