1. Effective Grant Writing For YTP 2013 - 2015 Keith Ozols Vocational Rehabilitation Keith Ozols Vocational Rehabilitation

2. Important Clues READ READ READ READ the details Follow directions READ READ READ READ the details Follow Directions Have your staff or administrator read the draft Involve other administrative staff READ READ READ READ the details Follow directions READ READ READ READ the details Follow Directions Have your staff or administrator read the draft Involve other administrative staff

3. Who is Qualified to Apply for a Request for Grant Proposal? Is an Oregon public school district or education service district, or a consortium duly authorized by two or more such districts to submit a proposal on behalf of the authorizing districts. See ORS 330.003(2) Agree to share the cost of the proposed Youth Transition Program by providing matching funds in the amount of one third (1/3) of the total cost proposed by the school district. Is an Oregon public school district or education service district, or a consortium duly authorized by two or more such districts to submit a proposal on behalf of the authorizing districts. See ORS 330.003(2) Agree to share the cost of the proposed Youth Transition Program by providing matching funds in the amount of one third (1/3) of the total cost proposed by the school district.

4. Who is Qualified to Apply for a Request for Grant Proposal? Must demonstrate that Proposer meets the standards to be deemed a “Responsible Proposer” as defined in Oregon Administrative Rules (OAR) 125-247-0640(1)(F)(i) through (v). Access to this rule can be achieved at the following website: http://arcweb.sos.state.or.us/rules/OAR S_100/OAR_125/125_247.html

5. Who is Qualified to Apply for a Grant? Matching Funds. In order for OVRS to draw available federal funds for the Youth Transition Program, OVRS must receive cash matching funds from participating school districts. District matching funds must: Be from a non-federal source, and cannot be used as match for any other federal funds; Must be cash. “In-kind” district resources may not be applied towards the required match. Must equal one third (1/3) of the total grant budget. Matching Funds. In order for OVRS to draw available federal funds for the Youth Transition Program, OVRS must receive cash matching funds from participating school districts. District matching funds must: Be from a non-federal source, and cannot be used as match for any other federal funds; Must be cash. “In-kind” district resources may not be applied towards the required match. Must equal one third (1/3) of the total grant budget.

6. Matching Funds EXAMPLE: Total Proposed Cost of District’s 2013- 15 YTP:$210,000 District Matching Funds @ 1/3 of Total: $70,000 DHS/OVRS Contribution to Total Grant: $140,000 EXAMPLE: Total Proposed Cost of District’s 2013- 15 YTP:$210,000 District Matching Funds @ 1/3 of Total: $70,000 DHS/OVRS Contribution to Total Grant: $140,000

7. Developing your Budget Responsible fiscal management of the grant funds is essential. OVRS expects both fiscal and program staff to participate in the development of the district’s Proposal for YTP grant funds. Consideration for continued funding may be based on demonstrated support and involvement of both fiscal and program staff in the planning, implementation, and administration of the grant.

8. YTP Population Students participating in YTP generally: (a) are enrolled in a school district’s high school or alternative program, although eligible youth who have left school prior to graduation may be included; (b) are, or have been, entitled to services under the federal Individuals with Disabilities Education Act (IDEA), or are receiving disability-related accommodations under Section 504 of the federal Rehabilitation Act; and (c) have applied for state-funded (OVRS) vocational rehabilitation services.

9. Pass/Fail Items The items listed below will be scored on a pass/fail basis. Proposal Cover Sheet FFATA Form Budget includes matching funds in the amount of one third (1/3) of the total cost proposed by the school district. Letter of Support from the Branch Manager Memorandum of Understanding (if proposer is multiple districts) The items listed below will be scored on a pass/fail basis. Proposal Cover Sheet FFATA Form Budget includes matching funds in the amount of one third (1/3) of the total cost proposed by the school district. Letter of Support from the Branch Manager Memorandum of Understanding (if proposer is multiple districts)

10. Pass/Fail Items Is an Oregon public school district or education service district as defined by statute. Proposer meets the "responsible Proposer" requirements. Technical Proposal Format and Length Assurances Signed and Included Is an Oregon public school district or education service district as defined by statute. Proposer meets the "responsible Proposer" requirements. Technical Proposal Format and Length Assurances Signed and Included

11. Section 5 Proposal Requirements (New) Current School-To-Career Activities Unmet Needs Proposed Program Administrative Support Collaboration with Community Partners Cost Proposal/Budget narrative Current School-To-Career Activities Unmet Needs Proposed Program Administrative Support Collaboration with Community Partners Cost Proposal/Budget narrative

12. Section 5 Proposal Requirements (Continuation) Proposed Program Administrative Support Collaboration with Community Partners Grant Performance History Cost Proposal/Budget narrative Proposed Program Administrative Support Collaboration with Community Partners Grant Performance History Cost Proposal/Budget narrative

13. Proposed Program Essential Writing Tips

14. Starting Date

15. Scope of Activities Referral Process Vocational Goal

16. Individual Plan for Employment (IPE) Follow-up Services

17. Connection to School to Work Monitor Performance

18. Summer Program

19. Diverse and Underserved Populations

20. Administrative Support District shall undertake the following actions and provide the following services: 1. Establish qualifications and classification for the Transition Specialist and create a year-round position, using the typical duties outlined in section 3.4.4. below. 2. Identify a direct contact within the school District to assist in managing the YTP and supervising the Transition Specialist. 3. When hiring new Transition Specialists, make every reasonable effort to include an OVRS representative in the interview process, recognizing the spirit of this partnership effort to provide a new pattern of services. 4. Ensure coordination of activities between the IEP and the IPE. 5. Ensure that the Transition Specialist has the support of the building principal and Director of Special Education to ensure that each YTP student’s transition goals are achieved and that the performance measurements of the District can be met. 6. Participate in the OVRS data collection system. 7. Allow the Transition Specialist to attend training jointly sponsored by ODE, OVRS, and the University of Oregon. 8. Provide required matching funds by the dates specified in the grant agreement. 9. Include administrative staff, e.g., business manager, in the development of the RFGP and administration of the grant.;

21. Collaboration with Community Partners Explain Partnership(s) Letter from Local VR Branch Manager Letters of Support From Agencies

22. Benchmarks Be honest Identify the issues Discuss how you will address them in the next biennium if you are awarded a grant

24. Budget Accurately determine and calculate FTE Cost effective Evidence of fiscal management oversight Accurately calculate match Clarify with a budget narrative

25. Calculating FTE Student Base: 10 YTP Students is the minimum =.5 FTE 11-24 = Divide # students by 25 Example: 15 students / 25 =.6 FTE 25 YTP Students = 1.0 FTE More than 25 = 1.0 FTE plus.25 for each additional 5 students Student Base: 10 YTP Students is the minimum =.5 FTE 11-24 = Divide # students by 25 Example: 15 students / 25 =.6 FTE 25 YTP Students = 1.0 FTE More than 25 = 1.0 FTE plus.25 for each additional 5 students

27. Questions? Keith Ozols YTP Statewide Coordinator Vocational Rehabilitation 500 Summer St NE, E-87 Salem, Oregon 97301 503-945-5679 keith.s.ozols@state.or.us Keith Ozols YTP Statewide Coordinator Vocational Rehabilitation 500 Summer St NE, E-87 Salem, Oregon 97301 503-945-5679 keith.s.ozols@state.or.us