1. Using Spreadsheets in Excel Using Spreadsheets in EXCEL

2. Uses of EXCEL Within Excel you can: enter data. perform calculations using formulas. create charts to illustrate data. use functions to generate statistics. inputmanage evaluate Spreadsheets allow you to input, manage and evaluate data.

3. The Excel Toolbars New file Open file Print preview Print Save Spell Check Cut Copy Format Painter Paste Insert Hyperlink Undo Sort Alphabetically Redo Auto Sum Function Zoom Help Draw Toolbar Chart Wizard FontFont SizeBoldUnderline Italic Alignment Merge Cells Cell Numbering Color Indent Cell Border Decimal Point Percent Text Background Currency Comma

4. Cell Identification ACTIVEWhen ACTIVE, the cell has a thick black border. Only active cells can be edited. letternumber Cells are named with their corresponding letter & number.

5. RANGE Naming a RANGE of Cells You would write the expression like this: B2:D7 Groups of cells are referenced by: The top left corner & bottom right corner of the selection. D7 B2

6. Referencing Cell Ranges How would you write the expression for this group of cells ? B2:F2

7. Don’t put everything on a single sheet. Using multiple sheets helps organize your workbook. The white tab indicates the active sheet. Organizing your Workbook

8. Renaming & Ordering Sheets right-clicking namesorder By right-clicking on any tab, you can format the names and order of the sheets, as well as insert and delete sheets.

9. Let’s Practice! 1 Right-click on the Sheet 1 tab and select Rename. 2 Type Year Summary and press the [Enter] key. 3 Rename Sheet 2, typing: Q4 Homework 5 Right-click on the Year Summary sheet tab and select Move or Copy… 4 Rename Sheet 3, typing: Q4 Summary 6 Select the (move to end) option.

10. Your workbook should look like this:

11. Type the Headings 1 Click on the Year Summary sheet tab. 2 In cells A1:I1, type: Last, First, SSN, Q1, Q2, Q3, Q4, Final Average and Final Grade 3 In cell C11, type Class Average

12. Input the Data 1 In A2:A10, type: Evans Garcia Catalini Brantley Tierney Jones Seaborne Summers Handleman 2 In B2:B10, type: Robert James Daya Ellie Gavin Dorothy Lisa Kathleen Skippy

13. Input the Data 3 In C2:C10, type: 459809125 548712349 152845367 522098786 716228068 127659820 231452839 837493585 330260064 4 In D2:D10, type: 82 88 90 87 88 95 80 92 79

14. Input the Data 5 In E2:E10, type: 79 92 89 94 89 100 79 89 80 6 In F2:F10, type: 80 90 93 90 88 100 74 85 84

15. Your spreadsheet should look like this:

16. Using Formulas in Excel A formula is used to calculate a value. Formulas are created by combining: -Numbers. -Cell References. -Arithmetic Operators. -Functions.

17. Arithmetic Operators Addition Subtraction Multiplication Division +-*/+-*/

18. Entering a Formula (an overview) 1 Click the cell in which you want the result to appear. When the formula is complete, press the [Enter] key. 3 Type = and then the rest of the formula. 2

19. The Formula Bar As you type inside a cell, what you type will also be displayed in the Formula Bar located just underneath the toolbar. To edit the contents of a cell, select that cell and make changes in the Formula Bar.

20. Using FUNCTIONS in Formulas (an overview) Functions can simplify your formulas. To write a function, type: =FUNCTION NAME(cell range) Compare the formulas below: =SUM(A1:A9) =A1+A2+A3+A4+A5+A6+A7+A8+A9 =AVERAGE(A1:A9) =(A1+A2+A3+A4+A5+A6+A7+A8+A9)/9

21. Copying the contents of cells 1 Place the cursor over the bottom right corner of the cell, until the cursor turns into a crosshair. To copy a formula or text: Click and drag your mouse across or down to select the cells in which the formula will be pasted. Release the mouse. 2

22. Do the Calculations 1 Select Cell D11 and type =average(D2:D10) then press [Enter]. 2 Select Cell D11 and place your cursor over it’s bottom right corner. When the cursor changes to a crosshair, click & drag across to Cell G11 to copy the formula. 3 Select Cell H2 and type =average(D2:G2) then press [Enter]. 4 Select Cell H2 and copy the formula down to Cell H10.

23. Your spreadsheet should look like this:

24. Formatting SSN’s Highlight the cell range C2:C10 1 Select Format >> Cells 2 Under Type, select Social Security Number. 4 Under Category, select Special. 3 Click OK. 5

25. Formatting Averages Highlight the cell range D11:G11 1 Select Format >> Cells 2 Use the down arrow to set the Decimal Places to 1. 4 Under Category, select Number. 3 Click OK. 5 Repeat steps 1-5 for cells H2:H10. 6

26. The Little Extras 2 Select Cell C11 and bold that text as well. 1 Select Cells A1:I1 and click the Bold icon on the Formatting toolbar. 3 Select A1:I1 again. Click the arrow next to the Border icon. Select the double border.

27. Resizing Columns 1 Select Column A by clicking on the column label, and drag across to Column I. Select Format >> Column >> AutoFit Selection 2

28. Resizing Columns To manually resize columns: Place the cursor directly over the gridline. 1 Click and drag left or right. 2

29. Your spreadsheet should look like this:

30. Records Fields Organizing the Data

31. Alphabetizing the Data Select Data >> Sort… 2 Highlight range A2:F10. 1 Under Sort by, select Last. 3 Select the Ascending option. 4 Click OK. 5

32. Working with Multiple Sheets 1 Highlight the cell range A2:A10. 2 Select Edit >> Copy. 3 Click on the Q4 Homework sheet tab. 4 Click on Cell A3. 5 Select Edit >> Paste. 6 Click on the Q4 Summary sheet tab, and repeat Steps 4 & 5.

33. Saving your Work 1 Select File >> Save. 2 Navigate to the Excel folder on your Zip. 3 In the File Name box, type: Excel 4 Click the Save button.