2. Reporting Earned Value Metrics using Microsoft Office Project Server 2003
Kermit Llaurador MSc, PMP, MCP EPM Sr. Consultant MCS Consulting Services

3. Agenda Introduction Objectives & common ground What is EVM?
Extending the OLAP cube
Reporting from OLAP
Summary
Q&A

4. Objectives & common ground
High level overview of EVM
NOT a discussion of EV pros/cons
Gain understanding of what needs to be done to the OLAP cube
Pre-requisites
Extension of cube
Create Portfolio Analyzer views using EV metrics

5. Progress Introduction Objectives & common ground What is EVM?
Extending the OLAP cube
Reporting from OLAP
Summary
Q&A

6. What is EVM? Planned Value (BCWS) Earned Value (BCWP)
The basics
Planned Value (BCWS)
How much work should be completed by now?
Earned Value (BCWP)
How much work has been completed by now?
Actual Cost (ACWP)
How much did the completed work cost up to date?

7. What is EVM? CPI (Cost Performance Index)
The extensions
CPI (Cost Performance Index)
How am I spending against my budget?
Formula: EV/AC or BCWP/ACWP
SPI (Schedule Performance Index)
How well am I meeting the plan?
Formula: EV/PV or BCWP/BCWS
= 1 means PROJECT is good to go!
> 1 means LIFE is beautiful!

8. What is EVM? SV (Schedule Variance) CV (Cost Variance)
The extensions
SV (Schedule Variance)
Formula: EV – PV or BCWP - BCWS
CV (Cost Variance)
Formula: EV – AC or BCWP - ACWP
EAC (Estimate at Completion)
Formula: BAC / CPI or Original Budget / (BCWP/ACWP)

9. Progress Introduction Objectives & common ground What is EVM?
Extending the OLAP cube
Reporting from OLAP
Summary
Q&A

10. Extending the OLAP cube
Pre-requisites
Infrastructure
SQL Server 2000 Analysis Services SP3 (OLAP)
OLAP Administrator group
OLAP views access rights from PWA
Cube existence and role membership
Project
Baseline
Cost Fields ($)
Actual Work (% Work Complete)
Task status (% Complete)
Task level Enterprise Outline Code

11. Extending the OLAP cube
More pre-requisites!
OLAP Extension starter kit (Free download)
3 extensions included
Task Earned Value
Portfolio Risks and Issues
Pay Periods

12. Extending the OLAP cube
Process to extend OLAP
Change the QYLIBSQL.SQL file
Register MSPOLAPBREAKOUT.DLL
Extend view and staging tables
EarnedValueCubeSetup.BAT
ExtendViewTaskTable.BAT
Use OLAPBreakoutTest.exe to
Connect to database
Populate staging tables (OLAP Breakout 1)
Build the OLAP cube (OLAP Breakout 2)
Check role membership/access to new cube
Build Portfolio Analyzer views/reports!

13. Extending the OLAP cube
Process to extend OLAP
Change the QYLIBSQL.SQL file
Look in C:\Program Files\Microsoft office Project Server 2003\BIN
Use the SQL Select from the OLAP Extension UTIL directory (qylibsql.txt) for statement 50800

14. Extending the OLAP cube
Process to extend OLAP
Register MSPOLAPBREAKOUT.DLL
Open CMD prompt and use RegSvr32

15. Extending the OLAP cube
Process to extend OLAP
Extend View and Staging tables

16. Extending the OLAP cube
Process to extend OLAP
Use OlapBreakoutTest.EXE to connect to database and run the table extends and cube build

17. Extending the OLAP cube
Process to extend OLAP
Check Role Membership

18. Extending the OLAP cube

19. Progress Introduction Objectives & common ground What is EVM?
Extending the OLAP cube
Reporting from OLAP
Summary
Q&A

20. Reporting from OLAP Things to keep in mind
Who is your intended audience?
What data are they concerned with?
Who should NOT see the data?
What data should NOT be seen?
Level of proficiency with pivot tables
Other reporting needs

21. Reporting from OLAP Getting started
From PWA -> Admin -> Manage Views

22. Reporting from OLAP Choosing the EV cube
Right mouse click on Pivot Table data area to get the right cube from Data Source

23. Reporting from OLAP
Building the report

24. Reporting from OLAP
Grant view rights to report

25. Reporting from OLAP

26. Progress Introduction Objectives & common ground What is EVM?
Extending the OLAP cube
Reporting from OLAP
Summary
Q&A

27. Summary EV data captured/reported in Project Server Pre-requisites
3 basic attributes
5 extended attributes
Pre-requisites
Project
Infrastructure

28. Summary Portfolio Analyzer extension Change the SQL query library
Extend view and staging tables
Register the DLL
Use OlapBreakoutTest.EXE
Check cube membership

29. Summary Building OLAP views Access from PWA Choose the new cube
Drag and drop fields
Style the chart as needed
Provide view access

30. Progress Introduction Objectives & common ground What is EVM?
Extending the OLAP cube
Reporting from OLAP
Summary
Q&A

31. © 2006 Microsoft Corporation. All rights reserved.
4/23/2017 2:00 AM
© 2006 Microsoft Corporation. All rights reserved.
This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.
© 2006 Microsoft Corporation. All rights reserved.
This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary. 31