1. Objectives © Paradigm Publishing, Inc. 1 Objectives

2. © Paradigm Publishing, Inc. 2 Objectives Chapter 13: Creating Tables Performance Objectives  Create a Table Create a Table  Select Cells Select Cells  CHECKPOINT 1 CHECKPOINT 1  Change the Table Design Change the Table Design  Draw a Table Draw a Table  Insert an Excel Spreadsheet Insert an Excel Spreadsheet  Insert a Quick Table Insert a Quick Table  CHECKPOINT 2 CHECKPOINT 2

3. © Paradigm Publishing, Inc. 3 Objectives Create a Table  A table is made up of information boxes called cells.  A cell is the intersection between a column and a row.  Cells can contain text, numbers, characters, graphics, or formulas.  You can use the Tables feature to create cells and organize data in columns and rows.

4. © Paradigm Publishing, Inc. 4 Objectives Create a Table…continued To create a table: 1. Click the Insert tab. 2. Click the Table button in the Tables group. 3. Drag down and to the right until the correct number of columns and rows display. 4. Click the mouse button. Table button

5. © Paradigm Publishing, Inc. 5 Objectives Create a Table…continued To create a table with options at the Insert Table dialog box: 1. Click the Insert tab. 2. Click the Table button in the Tables group. 3. Click the Insert Table option at the drop-down list. 4. At the Insert Table dialog box, enter the desired number of columns and rows. 5. Click OK. Insert Table option

6. © Paradigm Publishing, Inc. 6 Objectives Create a Table…continued Use these options to specify the number of columns and rows. Use these options to specify the number of columns and rows.

7. © Paradigm Publishing, Inc. 7 Objectives Create a Table…continued Resize Handle End-of-cell Marker Gridline Table Move Handle Move Table Column Marker End-of-row Marker

8. © Paradigm Publishing, Inc. 8 Objectives Create a Table…continued  Cells in a table have a cell designation.  The columns in a table are lettered from left to right, beginning with A; the rows in a table are numbered from top to bottom beginning with 1.  The cell in the upper left corner of the table is cell A1.  The cell to the right of A1 is B1, the cell to the right of B1 is C1, and so on.  When you create a table, the insertion point displays in cell A1 (in the upper left corner of the table).

9. © Paradigm Publishing, Inc. 9 Objectives Create a Table…continued  With the insertion point positioned in a cell, type or edit the cell’s contents.  If the text you type does not fit on one line, it wraps to the next line within the same cell.  Or, if you press the Enter key within a cell, the insertion point moves to the next line within that cell.  The cell lengthens vertically to accommodate the text, and all cells in that row also lengthen.

10. © Paradigm Publishing, Inc. 10 Objectives Create a Table…continued

11. © Paradigm Publishing, Inc. 11 Objectives Create a Table…continued  If you want to move the insertion point to a tab stop within a cell, press Ctrl + Tab.  If the insertion point is located in the last cell of the table and you press the Tab key, Word adds another row to the table.  You can insert a page break within a table by pressing Ctrl + Enter.  The page break is inserted between rows, not within.

12. © Paradigm Publishing, Inc. 12 Objectives Select Cells  You can format data within a table in several ways.  For example, you can change the alignment of text within cells or rows, select and then move rows or columns, or you can add character formatting such as bold, italic, and underlining.  To format specific cells, rows, or columns, you must first select them.

13. © Paradigm Publishing, Inc. 13 Objectives Select Cells…continued  The left edge of each cell, between the left column border and the end-of-cell marker or first character in the cell, is called the cell selection bar.  Each row in a table contains a row selection bar, which is the space just to the left of the left edge of the table. mouse pointer in the row selection bar

14. © Paradigm Publishing, Inc. 14 Objectives Select Cells…continued

15. © Paradigm Publishing, Inc. 15 Objectives Select Cells…continued

16. © Paradigm Publishing, Inc. 16 Objectives Select Cells…continued

17. © Paradigm Publishing, Inc. 17 Objectives Select Cells…continued  If you want to select only the text within a cell rather than the entire cell, press F8 to turn on the Extend mode, and then move the insertion point with an arrow key.  When a cell is selected, the cell background color changes to blue.  When text within a cell is selected, only those lines containing text are selected.  You can move text to a different cell by selecting the text and then dragging the selected text to a different cell.

18. Objectives © Paradigm Publishing, Inc. 18 CHECKPOINT 1 1)A table is made up of information boxes called this. a.cells b.columns c.rows d.areas 1)A table is made up of information boxes called this. a.cells b.columns c.rows d.areas 3)Press these keys to move the insertion point to the preceding cell using the mouse. a.Ctrl + Tab b.Alt + Tab c.Shift + Tab d.Alt + Ctrl + Tab 3)Press these keys to move the insertion point to the preceding cell using the mouse. a.Ctrl + Tab b.Alt + Tab c.Shift + Tab d.Alt + Ctrl + Tab 2)This is the cell designation for the cell that is in the upper left corner. a.1A b.A1 c.1B d.B1 2)This is the cell designation for the cell that is in the upper left corner. a.1A b.A1 c.1B d.B1 4)Press this key to turn on Extend mode. a.F1 b.F2 c.F4 d.F8 4)Press this key to turn on Extend mode. a.F1 b.F2 c.F4 d.F8 Next Question Next Slide Answer

19. © Paradigm Publishing, Inc. 19 Objectives Change the Table Design Table Tools Design tab

20. © Paradigm Publishing, Inc. 20 Objectives Change the Table Design…continued To apply a table style: 1. Click in a cell in the table. 2. Click the Table Tools Design tab. 3. Click the More button that displays at the right side of the table styles in the Table Styles group. 4. Click the desired option from the drop-down gallery. gallery of style options

21. © Paradigm Publishing, Inc. 21 Objectives Change the Table Design…continued To use table style options: 1. Click in a cell in the table. 2. Click the Table Tools Design tab. 3. In the Table Style Options group, check the desired boxes. Table Style Options group

22. © Paradigm Publishing, Inc. 22 Objectives Change the Table Design…continued To apply shading to a table: 1. Click the Table Tools Design tab. 2. Click the Shading button arrow in the Table Styles group. 3. Click the desired shading color at the drop-down gallery. Shading button arrow

23. © Paradigm Publishing, Inc. 23 Objectives Change the Table Design…continued To apply borders to a table: 1. Click the Table Tools Design tab. 2. Click the Borders button arrow in the Table Styles group. 3. Click the desired border option at the drop-down list. Borders button arrow

24. © Paradigm Publishing, Inc. 24 Objectives Change the Table Design…continued To apply borders using the Borders and Shading dialog box: 1. Click the Table Tools Design tab. 2. Click the Borders button arrow in the Table Styles group. 3. Click the Borders and Shading option at the drop-down list. 4. Select the desired border options. 5. Click OK. Borders and Shading option

25. © Paradigm Publishing, Inc. 25 Objectives Change the Table Design…continued Borders and Shading dialog box

26. © Paradigm Publishing, Inc. 26 Objectives Change the Table Design…continued To draw borders: 1. Click the Table Tools Design tab. 2. Click the Draw Table button. 3. Select the desired line style, weight, or color. (continues on next slide) Draw Table button

27. © Paradigm Publishing, Inc. 27 Objectives Change the Table Design…continued 4. Draw along the table gridlines and/or borders. pen pointer

28. © Paradigm Publishing, Inc. 28 Objectives Change the Table Design…continued Line Style button arrow To change the line style: 1. Click the Line Style button arrow in the Draw Borders group. 2. Click the desired option at the drop- down list.

29. © Paradigm Publishing, Inc. 29 Objectives Change the Table Design…continued To change the line weight: 1. Click the Line Weight button arrow in the Draw Borders group. 2. Click the desired option at the drop- down list. Line Weight button arrow

30. © Paradigm Publishing, Inc. 30 Objectives Change the Table Design…continued To change the border line color: 1. Click the Pen Color button arrow in the Draw Borders group. 2. Click the desired color at the drop-down gallery. Pen Color button arrow

31. © Paradigm Publishing, Inc. 31 Objectives Draw a Table To draw a table: 1. Click the Insert tab. 2. Click the Table button. 3. Click the Draw Table option at the drop- down list. 4. Drag the pen pointer in the document to create the table. Draw Table option

32. © Paradigm Publishing, Inc. 32 Objectives Draw a Table…continued guideline pen pointer

33. © Paradigm Publishing, Inc. 33 Objectives Draw a Table…continued pen pointer

34. © Paradigm Publishing, Inc. 34 Objectives Draw a Table…continued To erase: 1. Click the Eraser button in the Draw Borders group. 2. Drag over any border lines you want to erase. Eraser button

35. © Paradigm Publishing, Inc. 35 Objectives Insert an Excel Spreadsheet To insert an Excel spreadsheet: 1. Click the Insert tab. 2. Click the Table button in the Tables group. 3. Click the Excel Spreadsheet option at the drop-down list. Excel Spreadsheet option

36. © Paradigm Publishing, Inc. 36 Objectives Insert a Quick Table To insert a quick table: 1. Click the Insert tab. 2. Click the Table button. 3. Point to the Quick Tables option in the drop-down list. 4. Click the desired table at the side menu. Quick Tables option

37. Objectives © Paradigm Publishing, Inc. 37 CHECKPOINT 2 1)With options at this dialog box, you can choose a border, style, color, and width. a.Shading & Borders b.Borders & Shading c.Borders & Colors d.Shading & Lines 1)With options at this dialog box, you can choose a border, style, color, and width. a.Shading & Borders b.Borders & Shading c.Borders & Colors d.Shading & Lines 3)If you make a mistake when drawing a table, click this button. a.Eraser b.Correct c.Remove d.Replace 3)If you make a mistake when drawing a table, click this button. a.Eraser b.Correct c.Remove d.Replace 2)To insert a table using the pen pointer, click this button. a.Draw Outline b.Draw Border c.Draw Table d.Draw Shape 2)To insert a table using the pen pointer, click this button. a.Draw Outline b.Draw Border c.Draw Table d.Draw Shape 4)Use this feature to insert a predesigned table in a document. a.Styles b.Quick Tables c.Themes d.Textboxes 4)Use this feature to insert a predesigned table in a document. a.Styles b.Quick Tables c.Themes d.Textboxes Next Question Next Slide Answer