1. Welcome As we’re waiting for the session to start, please write one challenge you’re facing related to subgrantee monitoring on the post-it notes on the table. Bring your post-it to the front of the room and post it in the spot provided.

2. Managing Subgrantees North Central National Service Convention August 20, 2013

3. Introduction Kristin Honz, Program Officer, Iowa Commission on Volunteer Service Kristin.Honz@Iowa.gov 515-725-3097 Kristin.Honz@Iowa.gov Jeanine Yard, Program Officer, Michigan Commission on National Service yardj@Michigan.gov 517-335-7952 yardj@Michigan.gov

4. Development Grant Review Commission Role Application Process

5. Development Outreach Identification of potential applicants Technical assistance/support

6. Grant Review Staff Review Peer Review

7. Commission Role Committee Role Full commission Role

8. Tracking Process Forms Risk Based Monitoring System

9. Tracking Attendance Engagement Reporting CNCS Requirements

10. Process Receive attendance sheets Individual POs complete risk forms Consensus

11. Forms Participation/Attendance Logs Reports on Deadlines Risk Assessment Tool

12. Core Competencies Online Surveys Identification of Trends Needs Assessment

13. Core Competencies Self-Assessment AmeriCorps Staff Assessments

14. Online Surveys

15. Trends Informal Monitoring Formal Monitoring – Site Visits/Desk Reviews National Trends

16. Core Competencies Scheduling Venues Training

17. Core Competencies Inform training Tool for goal setting Evaluation

18. Scheduling Program Start Fall Spring

19. Venues Conference call/webinar Regional conference State conference Statewide celebrations

20. Shared Training CNCS Trainings ASC or other State Commission trainings Other

21. Core Competencies Shared Training Email Communiques Technical Assistance

22. Core Competencies Self-Assessment Resources

23. Email/Written Communiqués Highlight Requirements Continuous Improvement Areas Reminders

24. Coalitions Alumni Chapters National Service Cross-Stream Efforts Social Media Networking Strategies

25. Coalitions Regional AC groups made up of Program Directors and members

26. Alumni Chapters Training Service Projects

27. National Service Cross-Stream Days of Service Training Recruitment Mentoring

28. Pre-Grant During Year Closeout Monitoring

29. Pre-Grant Member Service Agreements Policies Member Evaluation Forms Background Check Process Training Calendar Site Agreements Member Position Descriptions

30. Member Service Agreements Start/End Date Minimum Hourly Requirements Living Allowance Payment Education Award Amount Disciplinary Policy Exit for Cause/Compelling Personal Circumstances Grievance Policy Background Check Publicity Release Nondiscrimination Information

31. Policies National Criminal History Check Consideration Disaster Member Service Projects

32. Member Evaluation Forms Required CNCS Questions Member Signature Supervisor Signature

33. Background Check Process Documenting compliance

34. During the Year Site Visits Desk Reviews Progress Reporting Timesheet Monitoring

35. Site Visits Determine risk Components of review

36. Desk Reviews Components of review

37. Progress Reporting Monitoring tools

38. Timesheet Monitoring When and how?

39. Closeout

40. Member Wrap-Up Residual Supplies/Equipment Narrative Financial

41. Activity Review Scenario Identify monitoring tool activity that could have helped prevent or mitigate this situation Changes to the current monitoring that could assist with this type of situation

42. Introduction Kristin Honz, Program Officer, Iowa Commission on Volunteer Service Kristin.Honz@Iowa.gov 515-725-3097 Kristin.Honz@Iowa.gov Jeanine Yard, Program Officer, Michigan Commission on National Service yardj@Michigan.gov 517-335-7952 yardj@Michigan.gov