1. ACM www.acmpm.com Using Project Controls to Better Plan and Manage Projects PROJECTS NEED PROJECT CONTROLS

2. ACM www.acmpm.com PROJECTS NEED PROJECT CONTROLS What is a Project? –Temporary undertaking providing a product or service –Has set start and finish –Requires resources to complete –Has deliverables

3. ACM www.acmpm.com PROJECTS NEED PROJECT CONTROLS –Reactive –Crisis and conflict managers – Seek solutions to present problems – Fight fires Without Project Controls, Managers are:

4. ACM www.acmpm.com PROJECTS NEED PROJECT CONTROLS – Properly assess risks – Define deliverables – Control change Without Project Controls Planning & Execution of Projects Fail to:

5. ACM www.acmpm.com PROJECTS NEED PROJECT CONTROLS – Unrecognized – Not communicated – Increase in backlog Without Project Controls, Priorities are:

6. ACM www.acmpm.com PROJECTS NEED PROJECT CONTROLS – Ineffectively utilized – Not committed on a timely basis – Faced with continuous re-assignment Without Project Controls, Resources are:

7. ACM www.acmpm.com PROJECTS NEED PROJECT CONTROLS – Completion dates are missed – Budgets are over-expended – Quality will suffer – Claims may materialize Without Project Controls, (Timing & Cost)

8. ACM www.acmpm.com USING PROJECT CONTROLS Become proactive Know which questions should be asked Perform adequate planning Manage scope (including cost, time, and quality) Managers: Manage resources effectively Communicate priorities and resource needs Identify and manage risks

9. ACM www.acmpm.com USING PROJECT CONTROLS control it communicate them to first line supervision listen make them understood mitigate occurrences measure it Managers will Plan, Then Execute Define the scope of work then Develop work plans then Provide a means to accommodate feedback then Identify priorities and responsibilities then Identify and assess risks then Identify performance then

10. ACM www.acmpm.com USING PROJECT CONTROLS Priorities Will be Established Focus team on achievable goals Define criteria for prioritization -Needs / wants -Evaluate risks Set standards for using limited resources Eliminate bottlenecks

11. ACM www.acmpm.com PRIORITIES Critical Path Schedule with Logic

12. ACM www.acmpm.com USING PROJECT CONTROLS Are defined by types and quantities required Usage is determined; when, where, and how long they will be needed Commitments can be obtained for their use Resources: Availability can be used for advanced planning Resolve conflicts regarding pooled resources

13. ACM www.acmpm.com Resources and Baseline Project Schedule

14. ACM www.acmpm.com USING PROJECT CONTROLS Assess impact to projected completion dates and budgets Assess performance to meet delivery schedules Recognize and manage change Avoid penalties Project is completed as planned Better Management of Time & Cost

15. ACM www.acmpm.com COST/SCHEDULE VARIANCE $0 $20 $40 $60 $80 $100 $120 Thousands 20 B C = $20,000 A 4020 CDEF C = $10,000C = $20,000 C = $10,000 JANFEBMARAPRMAYJUNJULAUG Projected Slippage Schedule Variance Progress Date PROJECTED EARNED PLANNED EARNED PROJECTED ACTUAL Projected Overrun Cost Variance ACTUAL

16. ACM www.acmpm.com USING PROJECT CONTROLS Problem solvers become managers Work and backlog are managed Pooled resources are managed effectively Impact of changing priorities are evaluated Multiple Project Environment

17. ACM www.acmpm.com USING PROJECT CONTROLS Project management allows the project team to : Identify potential problems before they occur Plan for their solutions Resulting in : Better planned and managed projects Finishing on time and within budget Performing to defined quality standards

18. ACM www.acmpm.com Cost overruns minimized Timing objectives achieved Prioritized system PROJECT CONTROLS SHORT TERM GOALS

19. ACM www.acmpm.com PROJECT CONTROLS LONG TERM GAINS Improved quality Ability to manage changing priorities Optimum utilization of resources Develop accountability Build a team approach Manage and control project changes Improved communication

20. ACM www.acmpm.com Administrative Controls Management Business Organization Administrative Controls Management, Inc. 525 Avis Drive, Suite 2 Ann Arbor, MI 48108 Phone: (734) 995-9640 Fax: (734) 995-9638 E-Mail: mi@acmpm.com Website: www.acmpm.com The staff of Administrative Controls Management, Inc. (ACM) includes Professional Engineers, Certified Cost Engineers/Consultants, Planning & Scheduling Professionals, Earned Value Professionals, Certified Estimating Professionals, Project Management Professionals, quality engineers, architects, graduate engineers, a LEED ® Accredited Professionals, as well as a Certified Forensic Claims Consultant ACM is the first Approved Education Provider as certified by AACE International, the Authority for Total Cost Management TM and a Project Management Institute Global Registered Education Provider