1. Organization Techniques Kitty Chiono Cortez Nueva Galicia Genealogical Society March 6, 2010

2. Overview Gather Documents Type up tags Scan Document Index Post-a-note Numbers Cross Reference in Software Binder

3. Gather Documents Be consistent with your write ups –Same Elements –Same order

4. Type up tags Again be consistent –Same elements –Same order

5. Type up tags – continued Location, location, location

6. Scan Documents Create Digital Folders Before Scanning Create Folders and Sub-Folders Don’t Limit Yourself to My Folder List

7. Root Folders

8. Surname Folders Be creative Unique Templates Indexes to Binders

9. DeSantiago Sandoval Pedigree Division

10. Sub Folders Within Each Surname

11. Baptism Folder Consistent naming

12. Multi Page Documents Considered one document

13. Family Group Sheets –Include date when naming files to be updated. –Delete obsolete files.

14. Now to File the Hard Copies of your Documents This method enables you to find any document within two minutes.

15. DeSantiago Document Index

16. Apply Post-a-Note Numbers Modify Post-a-Notes

17. Document Numbers in Software

18. Document Number in Software Try entering your Document Number into different fields.

19. Finalize File your documents in your Surname Binder Include Alphabetical and Numerical listing of Document Index

20. The End If you have questions. kitty@cortezfamily.net