1. EXAMPLE – Quality Control Plan For Consultants
To view the Pre-Award Phase presentation*, please go to:  
1. 
2.  Click on "PIPS"
3.  Click on "UMN"
4.  Scroll down and click on the "Pre-Award Phase Educational Video“
Username is: umncont
Password is: 5768
*This video was originally made for construction but the same principles are applied to consultants.
If you have any questions, please contact
Your CPPM Project Manager or Project Coordinator
– or –
PIPS Associate

2. Name of Project Project #
Quality Control Plan
Name of Project Project #
Company Name
Date of Pre-Award Meeting
Procurement Method:
□ sole sourcing □competitive RFP process

3. Summary of the Project Scope of the project Location of the project
Here are a list of items that could be included on this slide:
Scope of the project
Location of the project
Completed project will include. . .

4. Project Contact List
List contact information for consultants, subconsultants, and any U of M personnel that is associated with this project.

5. Project Financial Summary
A summary of changes agreed upon during the pre-award phase and its associated cost for the project:
Original Design Fee
Value Added Options
Any Additional Client Cost
Project Total Design Cost
Change Order Mark-up%
* All risk items are carried into the basic services and should include no additional cost.

6. Valued Added Options
List original value added options with price and impact to schedule.
State whether the option was accepted or declined.

7. Customer Requested – Valued Added Options (if applicable)
List original value added options with price and impact to schedule.
State whether the option was accepted or declined.

8. Detailed Work Plan
A detailed breakdown of all design activities (including site investigation, programming, organizational concepts, schematic design phase, design development phase, construction documents, bidding, and contract administration).
All significant activities that require actions by the design team.
All significant activities that require actions by the client.

9. Project Schedule Summary
Proceed Order DATE
Pre Design Completion DATE
Schematic Design Completion DATE
Design Doc. Completion DATE
Construction Doc. Completion DATE
Original Project Duration XX Days
Additional Time for Accepted XX Days Value Added Items
Adjusted Project Duration XX Days

10. Risk Assessment Plan SPECIAL NOTE
A complete list of all risks identified in the risk assessment plan and interview (if applicable) along with solutions to the risks.
This includes the list of all risks identified by the other vendors with solutions to each risk.
It is acceptable to add more detail to your previous solution provided in your RAVA plan.
SPECIAL NOTE
Do not correct grammar, spelling, or delete any risks from the original list.
Please keep the original number associated to the risk when addressing it in the
presentation.
If there are duplications, you may address a group of risks or in your solution refer
back to a previous solution. See example of the following slide.

11. EXAMPLE - Risk Assessment Plan
Risk 1: Working in and around occupied locker room, film rooms and training facilities causing disruption to staff and students.
Solution: We will install temporary barriers to separate construction areas from occupied areas.
Risk 2: Note 3 on sheet B-01 of 4 states that the owner will provide the benches.
Solution: This is not a risk because benches have been delivered and is at the site.
Risk 3: Renovation of the lokcer room will disrupts walking pattern.
Solution: This has been addressed in the solution for Risk #1.
-or group similar risks in categories-
Disruption to Space
Solution to all of the above:
We will install temporary barriers to separate construction areas from occupied areas.
Misc. Risks
Solution: This is not a risk.

12. Uncontrolled Risks List (Outside of consultant’s control – use if applicable)
A complete list of factors which are outside the control of the vendor (ie. hidden conditions). This should include the following:
Identify what the action or risk is
Identify what the vendor has done, or will do, to minimize the risk
Identify what the result may be if the risk still occurs
Identify what actions the client should take to minimize the risk if applicable

13. Example - Uncontrolled Risks List
Example Format
Risk #1: Description of risk vendor does not control (or why it is a risk)
Solution: Provide your solution. Make sure it is identified at what point you have done everything reasonably possible. Identify the impact if the risk still exists after you have done everything reasonably possible.
Step 1:
Step 2:
Step 3:
Expected Impact if Risk Occurs: For example, “If we have done the above X steps and the risk still exists, there will be an impact to the …budget…schedule…of $XX.XX…XX days.”

14. Action Item Checklist
A list of action items (required by client, consultant, subconsultant, etc) listed on separate slides.
This must include what the action is, a due date, a person that is responsible for making the decision, a proposed decision or best option, and what the result may be if the action doesn’t occur.
For Client
For Consultant - Quality Assurance
For Subconsultant

15. Example - Client Action Item List
List of all actions/tasks that the vendor requires from the client
Each action item must have:
Activity
Person
accountable
Due date
Impact if not
completed