1. Office 2003 Advanced Concepts and Techniques M i c r o s o f t Access Web Feature Data Access Pages

2. Access Web Feature: Data Access Pages 2 Objectives Create a data access page using the wizard Create a grouped data access page in Design view Create a PivotTable in a data access page Save a PivotChart to a data access page

3. Access Web Feature: Data Access Pages 3 Opening a Database Start Microsoft Office Access and open the Ashton James College database, which should be stored in the Data folder on your C: drive

4. Access Web Feature: Data Access Pages 4 Creating a Data Access Page Using the Page Wizard With the Client table selected, click the New Object button arrow on the Database toolbar Click Page and then click Page Wizard Click the OK button Click the Add Fields button to add the Client Number field to the list of selected fields Click the Add Field button six more times to add the Name, Address, City, State, Zip Code, and Client Type fields

5. Access Web Feature: Data Access Pages 5 Creating a Data Access Page Using the Page Wizard Click the Next button Because you do not need any grouping levels, click the Next button Click the Next button a second time, because you do not need to make any changes on the following screen, which enables you to specify a special sort order Because Client is acceptable as the page title, click the Finish button. The Field List pane may appear If a Field List pane appears, click the Close button for the Field List pane

6. Access Web Feature: Data Access Pages 6 Creating a Data Access Page Using the Page Wizard Click anywhere in the portion of the screen labeled “Click here and type title text,” and then type Ashton James College as the title text Click the Close button for the Page1 : Data Access Page window to close the window, and then click the Yes button in the Microsoft Office Access dialog box to indicate you want to save your changes When the Save As Data Access Page dialog box appears, be sure the Data folder is selected and that the file name is Client

7. Access Web Feature: Data Access Pages 7 Creating a Data Access Page Using the Page Wizard Click the Save button If you see a message similar to the one on the following slide, click the OK button, because the file location you specified is acceptable

8. Access Web Feature: Data Access Pages 8 Creating a Data Access Page Using the Page Wizard

9. Access Web Feature: Data Access Pages 9 Previewing the Data Access Page With the Database window appearing, click the Pages object Right-click Client Click Web Page Preview on the shortcut menu. Ensure the window is maximized Close Internet Explorer

10. Access Web Feature: Data Access Pages 10 Creating a Data Access Page in Design View Click Pages on the Objects bar and then click the New button Be sure Design View is selected in the New Data Access Page dialog box, and then click the OK button When a message appears indicating that you will not be able to open this data access page in Design view in Access 2000 or Access 2002, click the OK button

11. Access Web Feature: Data Access Pages 11 Creating a Data Access Page in Design View If a field list does not appear, click the Field List button on the Page Design toolbar to display a field list Maximize the window containing the data access page by clicking its title bar

12. Access Web Feature: Data Access Pages 12 Adding the Fields and Grouping Click the plus sign in front of Client in the field list When the Client fields appear, click the plus sign in front of Related tables, and then click the plus sign in front of the Trainer table listed in the Related Tables section Drag the Trainer Number field to the approximate position shown in Figure 18 on page AC 386 Drag the First Name and Last Name fields to the approximate positions shown in Figure 19 on page AC 387 Drag the labels for the First Name and Last Name fields to the positions shown in the figure

13. Access Web Feature: Data Access Pages 13 Adding the Fields and Grouping Click the minus sign (-) in front of the Trainer table so the fields no longer appear, and then drag the Client Number field to the position shown in the figure When the Layout Wizard dialog box appears, click the OK button and then click the Trainer Number field to select it Click the Group by Table button Drag the Client Number field to the approximate position shown in Figure 21 on page AC 387 Drag the Name, Amount Paid, and Current Due fields from the field list to the approximate positions shown in the figure

14. Access Web Feature: Data Access Pages 14 Adding the Fields and Grouping Draw the labels to the positions shown in the figure Click anywhere in the portion of the screen labeled “Click here and type title text,” and then type Trainers and Clients as the title Click in any open area of the Client section to select the section, and then drag the lower sizing handle to the approximate position shown on the slide after next Close the window containing the data access page by clicking its Close Window button

15. Access Web Feature: Data Access Pages 15 Adding the Fields and Grouping Click the Yes button when asked if you want to save your changes, type Trainers and Clients as the file name, and then click the Save button. If you see a message like the one shown in Figure 12 on page AC 383, click the OK button, because the file location you specified is acceptable

16. Access Web Feature: Data Access Pages 16 Adding the Fields and Grouping

17. Access Web Feature: Data Access Pages 17 Using the Data Access Page With the Database window appearing, be sure the Pages object is selected, right- click Trainers and Clients, and then click Web Page Preview on the shortcut menu Click the plus sign in front of trainer number 42 Close the browser window containing the data access page by clicking its Close button

18. Access Web Feature: Data Access Pages 18 Using the Data Access Page

19. Access Web Feature: Data Access Pages 19 Create a Data Access Page in Design View If necessary, click Pages on the Objects bar and then click the New button Be sure Design View is selected in the New Data Access Page dialog box, and then click the OK button When a message appears indicating that you will not be able to open this data access page in Design view in Access 2000 or Access 2002, click the OK button

20. Access Web Feature: Data Access Pages 20 Create a Data Access Page in Design View If a field list appears, click the Field List button on the Page Design toolbar to remove the field list If the toolbox does not appear, click the Toolbox button on the Page Design toolbar. Be sure the toolbox is docked at the bottom of the screen. If it is not, drag its title bar to the bottom of the screen and release the left mouse button Maximize the window

21. Access Web Feature: Data Access Pages 21 Creating a PivotTable in a Data Access Page Click the Office PivotTable tool in the toolbox, and then point to the approximate position shown in Figure 24 on page AC 390 Click the position shown in the figure to place the PivotTable. A field list may reappear If a field list reappears, close it by clicking its Close button Right-click the PivotTable and then click Commands and Options on the shortcut menu If necessary, click the “Data member, table, view, or cube name” option button, click the arrow and then select the Trainers and Course Offerings query

22. Access Web Feature: Data Access Pages 22 Creating a PivotTable in a Data Access Page Click the Close button in the Commands and Options dialog box Resize the PivotTable to the approximate size shown in Figure 25 on page AC 391 by dragging its lower-right sizing handle Right-click the PivotTable, and then click Field List on the shortcut menu to display the PivotTable Field List pane If necessary, drag the field list to the lower-right corner of the window Drag the Client Number field to the row area

23. Access Web Feature: Data Access Pages 23 Creating a PivotTable in a Data Access Page Drag the Course Number field to the column area Drag the Trainer Number field to the filter area Drag the Hours Spent and Hours Remaining fields to the detail area The Hours Remaining field should be to the right of the Hours Spent field in the detail area. If it is not, drag the Hours Remaining field to the right of the Hours Spent field Close the PivotTable Field List pane by clicking its Close button

24. Access Web Feature: Data Access Pages 24 Creating a PivotTable in a Data Access Page Right-click the Hours Spent field, click Commands and Options on the shortcut menu, click the Captions tab, erase the current caption, and type Spent as the new caption Using the same technique, change the caption for Hours Remaining to Remaining Click anywhere in the portion of the screen labeled “Click here and type title text,” and then type Course Offering PivotTable as the title Click the Spent field, and then click the AutoCalc button on the PivotTable toolbar

25. Access Web Feature: Data Access Pages 25 Creating a PivotTable in a Data Access Page Click Sum on the AutoCalc menu Click the Remaining field, click the AutoCalc button on the PivotTable toolbar, and then click Sum Close the window containing the data access page by clicking its Close Window button Click the Yes button when asked if you want to save your changes, type Course Offering PivotTable as the field name, and then click the Save button If you see a message like the one in Figure 12 on page AC 383, click the OK button, because the file location you specified is acceptable

26. Access Web Feature: Data Access Pages 26 Creating a PivotTable in a Data Access Page

27. Access Web Feature: Data Access Pages 27 Using the PivotTable If necessary, with the Database window appearing, click the Pages object Right-click Course Offering PivotTable and then click Web Page Preview on the shortcut menu Click the Trainer Number arrow Click the check box in front of trainer 42 to remove the check mark, and then click the OK button Close the browser window containing the data access page by clicking its Close Window button

28. Access Web Feature: Data Access Pages 28 Using the PivotTable

29. Access Web Feature: Data Access Pages 29 Saving a PivotChart to a Data Access Page Click Queries on the Objects bar, right click the Trainers and Course Offerings query, and then click Open on the shortcut menu Click the View button arrow, and then click PivotChart View on the View menu With the PivotChart appearing, click File on the menu bar, and then click Save As on the View menu Change the name from Trainers and Course Offerings to Trainers and Course Offerings PivotChart, click the arrow in the As text box, and then select Data Access Page

30. Access Web Feature: Data Access Pages 30 Saving a PivotChart to a Data Access Page Click the OK button in the Save As dialog box, be sure the file name is Trainers and Course Offerings PivotChart, and then click the OK button in the New Data Access Page dialog box Click the Close Window button twice, once to close the data access page and once to close the PivotChart view of the query If asked if you want to save the changes to the layout of the Trainers and Course Offerings query, click the No button

31. Access Web Feature: Data Access Pages 31 Saving a PivotChart to a Data Access Page

32. Access Web Feature: Data Access Pages 32 Using the Data Access Page With the Database window appearing, click the Pages object Right-click Trainers and Course Offerings PivotChart, and then click Web Page Preview on the shortcut menu Right-click any open area of the PivotChart Click Field List on the shortcut menu to display a field list Right-click any open area of the PivotChart, and then click Drop Areas on the shortcut menu

33. Access Web Feature: Data Access Pages 33 Using the Data Access Page Drag the Client Number field to the filter fields area, and then close the field list by clicking its Close button Click the Client Number arrow, and then remove the check marks from Client FI28 and Client FL93 Click the OK button Close the browser window containing the data access page by clicking its Close Window button

34. Access Web Feature: Data Access Pages 34 Using the Data Access Page

35. Access Web Feature: Data Access Pages 35 Closing a Database and Quitting Access Click the Close Window button for the Ashton James College : Database window Click the Close button for the Microsoft Access 2003 window

36. Access Web Feature: Data Access Pages 36 Summary Create a data access page using the wizard Create a grouped data access page in Design view Create a PivotTable in a data access page Save a PivotChart to a data access page

37. Office 2003 Advanced Concepts and Techniques M i c r o s o f t Access Web Feature Complete