1. Dynamic Web-based Department Profiles Using ASP & Other New Technologies SAIR Biloxi, MS October 19, 2004 Denise S. Gater Will Collante

2. Purpose and Goals the Fact Book! the Fact Book! Quick & User-Friendly Quick & User-Friendly –Interactive –Web-based –Starting point is functional area (vs. subject area) (vs. subject area) Beyond Beyond

3. Purpose and Goals Data Integrity Data Integrity Automated Process Automated Process Design Flexibility Design Flexibility

4. Audience & How Used Audience/Users … campus staff and administrators Audience/Users … campus staff and administrators Uses … Uses … –Decision-making –Reporting –Grant Proposals –Program/Budget Reviews –Enrollment Planning

5. What Are Others Doing?  FSU (Academic Dept. Profiles) http://www.ir.fsu.edu/Academic_Profiles/ http://www.ir.fsu.edu/Academic_Profiles/http://www.ir.fsu.edu/Academic_Profiles/  Berkeley (Cal Profiles) http://calprofiles.vcbf.berkeley.edu/ http://calprofiles.vcbf.berkeley.edu/http://calprofiles.vcbf.berkeley.edu/  University of Illinois (Campus Profiles) http://www.dmi.uiuc.edu/cp/cppickyr.asp http://www.dmi.uiuc.edu/cp/cppickyr.asphttp://www.dmi.uiuc.edu/cp/cppickyr.asp

6. Key Challenges & Issues Linkage of Account Numbers and Departments Linkage of Account Numbers and Departments –17 colleges, 339 departments, 216 admin units Initial Coding Up-Front Initial Coding Up-Front Security Issues Security Issues Capacity of Database Capacity of Database

7. How is it Organized? Multiple Years of Data (1999-2000 through 2003-04) Multiple Years of Data (1999-2000 through 2003-04) Administrative Unit Data + College/Department Data Administrative Unit Data + College/Department Data College-wide & Unit-Wide Summaries College-wide & Unit-Wide Summaries Drill-down to Details Drill-down to Details

9. What Data are Included? What Data are Included? Academic Data Academic Data –Enrollment (by major) –Student Credit Hours –Degrees Awarded, by Level –Faculty Counts (Headcount & FTE) –Faculty Effort

10. What Data are Included? What Data are Included? Financial Profile Financial Profile –Balances –Expenditures –Revenue –Transfers Space Data Space Data

11. Data Sources Student Data Course File Operating Budget File MS Excel MS Access Personnel File Faculty Activity File Space File Department Profiles Website

12. Data Tables Academic EnrollmentDegreeSCHFacultyEffort Year TotalPTTotPTFTEYear L3L4 deptcodeTotalPTWMTotPTWMFTEsource Major LowerunitcodeTotalPTWFTotPTWFFTEccode abachelorUpperclasscodeTotalPTBMTotPTBMFTEL3L4 bmasterGr_ClassClassificationTotalPTBFTotPTBFFTEundergrad cdoctorateT_DTotalFTTotalPTHMTotPTHMFTEgrad dprofessionalGrad_ITotalFTWMTotalPTHFTotPTHFFTEgradIII egenderGrad_IITotalFTWFTotalPTAMTotPTAMFTEotherInstruct fraceKeyfTotalFTBMTotalPTAFTotPTAFFTEClinicalTeaching gTermTotalFTBFTotalPTIMTotPTIMFTEacadAdvise hTotalFTHMTotalPTIFTotPTIFFTEresearch RaceTotalFTHFpublicService GenderTotalFTAMadmin TotalFTAFother TotalFTIMtotal TotalFTIFType

13. Data Tables Financial and Space Data BalancesExpendituresRevenueTransfersSpace Year MacctSourceDcodedcodeDcode OacctDeptCodeCcodeccodeCcode mggCcodemgguffTransclassroom auxSalarysponufrfcgclasslab returnedopsauxufrf_licensesresearchlab uffsupportuffufrfcgOverheadoffice ufrftotalufrfufrf_licensesOverheadlibrary carryScodeaefDSOmedical aefDisplayNamelocalFundshousing support other total

14. Data Tables Colleges & Administrative Units, Departments, Accounts, Majors OrganizationUnitAccountMajors CodeunitcodeUnitcodeMcode name DeptcodeName urlorgcodeAcademic dataurlShowAcademic descriptionSamas genericAcademic

15. Technology M Macromedia Dreamweaver MX S Access A Active Server Pages 3.0 (ASP)

16. Macromedia Dreamweaver MX Macromedia Dreamweaver MX Design View / Code View Design View / Code View –Color coded –Drag & Drop –Code helper Properties Inspector Properties Inspector –Point to file feature Files Manager Files Manager

17. MS Access MS Access Relational Database Relational Database Description in Table Description in Table Design SQL Query Design View Design SQL Query Design View Integration with Excel Integration with Excel Updates to Data Updates to Data

18. Active Server Pages 3.0 Active Server Pages 3.0 Connection String Connection String Modular – include files Modular – include files Integration with Access and Excel Integration with Access and Excel

19. Future Plans & Enhancements Improvements in Navigation of Site Improvements in Navigation of Site Definitions Definitions Technology Technology ASP.net SQL Server More interactive More interactive –Build own reports –Query tool Feedback from Users! Feedback from Users!

20. Links Presentation: http://www.ir.ufl.edu/sair/ Presentation: http://www.ir.ufl.edu/sair/ http://www.ir.ufl.edu/sair/ Macromedia: Macromedia: http://macromedia.com http://macromedia.comhttp://macromedia.com MS Access: http://msdn.microsoft.com/library/default.asp?url=/nhp/defa ult.asp?contentid=28000522 MS Access: http://msdn.microsoft.com/library/default.asp?url=/nhp/defa ult.asp?contentid=28000522 http://msdn.microsoft.com/library/default.asp?url=/nhp/defa ult.asp?contentid=28000522 http://msdn.microsoft.com/library/default.asp?url=/nhp/defa ult.asp?contentid=28000522 ASP: ASP: http://www.aspfree.com http://www.aspfree.comhttp://www.aspfree.com

21. The End Questions?