3. CitiDirect Allocation Guide

4. Cardholder * Allocation

5. Click Account Activity

6. Click Account Activity and select Transaction Summary

7. Click and Select Reporting Cycle and then click search Click and Select Reporting Cycle and then click search

8. Transaction Summary Search Results: To view or update the accounting codes (FAMIS account) and object code, click on expand all or click on the “Accounting Detail” icon. The Accounting Detail icon will pull up the accounting detail for just one transaction and the “Expand All” pulls up the detail for all transactions. CitiDirect Allocation Guide

9. Accounting Detail: After clicking either the expand all or the Accounting Detail icon it will provide the below view. In this view you can edit any of the fields in the Accounting Codes section by clicking on the Edit Accounting Codes. Edit Accounting Codes: Click on this tab to change the Accounting Code, Object Code and Expense Description Edit Accounting Codes: Click on this tab to change the Accounting Code, Object Code and Expense Description CitiDirect Allocation Guide

10. P Card Requirements: 1. Expense Description, 2. Accounting Code (Account number), 3. Object code Dept/Sub-Dept: Edit Mode Icon CitiDirect Allocation Guide

11. Travel Site Allocation: All functions related to the CitiDirect travel site operate exactly the same. All searches, transaction summary, advanced transaction maintenance, transaction view, card information view, reports, etc. operate the exact same as the payment card site. Accounting Code and object code are required just as in the payment card site, the only difference in the travel card site is that Traveler Last Name and Traveler First Name are also required along with other fields. CitiDirect Allocation Guide

12. Accounting Code: The accounting code field has an auto-complete feature, so as you begin to type in the account number it tries to complete the rest of the account for you. Select the account. CitiDirect Allocation Guide

13. Object Code: The object code field has an auto-complete feature, so as you begin to type in the object code it tries to complete the rest of the account for you. Select the appropriate object code. CitiDirect Allocation Guide

14. Transaction Splits: To split a transaction, under the Account Summary transaction search, click on the Split Transaction icon shown below CitiDirect Allocation Guide

15. Account Code and Object Code: After selecting the appropriate account code and object code click the “Save” button. CitiDirect Allocation Guide

16. Cardholder * Expense Report

17. Click Account Activity and select Schedule Report

18. Select Expense Report

19. Select Next

21. Check Include Splits Type a Report Description Click on Next Check Include Splits Type a Report Description Click on Next

22. Check “Include Splits” Type a Description Select Next Check “Include Splits” Type a Description Select Next Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended *When inputing the “To Date” select the day prior or yesterday’s date, not the current day or it will schedule the report after the day is over Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended *When inputing the “To Date” select the day prior or yesterday’s date, not the current day or it will schedule the report after the day is over Option 2. (Preferred) Select Reporting Cycle Use this one when Cycle dates have ended, dates already shown *If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has ended Option 2. (Preferred) Select Reporting Cycle Use this one when Cycle dates have ended, dates already shown *If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has ended Click Save

23. 1. Report will go to Scheduled Reports showing in process 2. When done an notification will go to your email and the report will go to Completed Reports 3. Click on the completed Expense Report

24. Select Download

25. Cardholder Signature Approver Signature

26. TOP SECRET CLEARANCE LEVEL MANAGERS

27. Level Manager * Allocation

28. CitiDirect Home Page: Financial: Under the financial tab there are two options for reallocating transactions; Account Summary and Advanced Transaction Maintenance. Using Account Summary the end user can view each transaction and allocate each individual transaction. Financial: Under the financial tab there are two options for reallocating transactions; Account Summary and Advanced Transaction Maintenance. Using Account Summary the end user can view each transaction and allocate each individual transaction. CitiDirect Allocation Guide

29. Financial Account Summary: After clicking on the Account Summary link under the Financial tab it will bring the end user to the Search Reporting Structure page. There are several search options and are shown below. Search Criteria/Search By: This drop down box is the most efficient way to get to a particular account. Hierarch Tree: This view was shown in more detail in the Navigation Guide. This allows an end user to click their way through the departments and sub departments until getting to the lowest level (which are the accounts or cards in a department/sub department). Hierarch Tree: This view was shown in more detail in the Navigation Guide. This allows an end user to click their way through the departments and sub departments until getting to the lowest level (which are the accounts or cards in a department/sub department). Select a Quick Link: “Recently Viewed” CitiDirect Allocation Guide

30. Search Criteria/Search By: After selecting the search criteria “Account Name (starts with)”, begin typing the first letters of the account name (requires at least 4 letters). For a card in an individual’s name this will be the first name CitiDirect Allocation Guide

31. Search Criteria/Search By: After clicking Search the account will appear at the bottom of the screen. If it is the correct account, click on the “Cardholder Name 1” field. This will take the end user to the Transaction Summary search page. CitiDirect Allocation Guide

32. Select a Quick Link: Use the “Recently Viewed” drop down and select an account recently viewed. CitiDirect Allocation Guide

33. After selecting the account you will be directed to the Transaction Summary Reporting Cycle: To search by reporting cycle, select the button next to “Reporting Cycle:” Then select the drop down button to select the reporting month. Advance Search: This button can be clicked to search on a particular transaction or transactions by Merchant Name or Transaction Amount. Advance Search: This button can be clicked to search on a particular transaction or transactions by Merchant Name or Transaction Amount. CitiDirect Allocation Guide

34. Transaction Summary Search: Once selecting Reporting Cycle as the search criteria, then select the appropriate Reporting Cycle month using the drop down. Once the reporting cycle month has been selected, click the search button. CitiDirect Allocation Guide

35. Accounting Detail: The first field is Expense Description and is a required field. PCard Ex: Lab supplies, copy paper, toner, etc… IBCP Travel Card Ex: Lodging, airfare, fuel, meals, shuttle, taxi, etc… Accounting Detail: The first field is Expense Description and is a required field. PCard Ex: Lab supplies, copy paper, toner, etc… IBCP Travel Card Ex: Lodging, airfare, fuel, meals, shuttle, taxi, etc… Dept/Sub-Dept: Default Accounting Code and Object Code: Edit Mode Icon CitiDirect Allocation Guide

36. Accounting Code: The accounting code field has an auto-complete feature, so as you begin to type in the account number it tries to complete the rest of the account for you. Select the account. CitiDirect Allocation Guide

37. Object Code: The object code field has an auto-complete feature, so as you begin to type in the object code it tries to complete the rest of the account for you. Select the appropriate object code. CitiDirect Allocation Guide

38. Account Code and Object Code: After selecting the appropriate account code and object code click the “Save” button. CitiDirect Allocation Guide

39. Level Manager * Expense Report

40. Click Reports and select Schedule Report

41. Select Expense Report

42. 1. Select Account Tab Type in first name Click on Search 1. Select Account Tab Type in first name Click on Search 2.Name(s) will appear here Select Blue Link 2.Name(s) will appear here Select Blue Link

43. Select Next

45. Check Include Splits Type a Report Description Click on Next Check Include Splits Type a Report Description Click on Next

46. Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended *When inputing the “To Date” select the day prior or yesterday’s date, not the current day or it will schedule the report after the day is over Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended *When inputing the “To Date” select the day prior or yesterday’s date, not the current day or it will schedule the report after the day is over Option 2. (Preferred) Select Reporting Cycle Use this one when Cycle dates have ended, dates already shown *If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has ended Option 2. (Preferred) Select Reporting Cycle Use this one when Cycle dates have ended, dates already shown *If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has ended Click Save

47. 1. Report will go to Scheduled Reports showing in process 2. When done an notification will go to your email and the report will go to Completed Reports 3. Click on the completed Expense Report

48. Select Download

49. Cardholder Signature Approver Signature

50. GOT QUESTIONS? (TRAVEL) GRACIE OLALDEEXT. 2749 (PCARD) RUBEN GONZALEZEXT. 2777 GOOD LUCK AND THANKS!