1. Nutrition 564: Introduction Nutr 564: Management Summer 2007

2. Nutrition 564: Introduction Course Web Site: http://courses.washington.edu/nutrmgmt /nutr564.html SyllabusReadings CalendarForms - Finance Log Evaluation information Assignments Class Notes / Slides

3. Nutrition 564: Introduction Class Notes and Slides: http://courses.washington.edu/nutrmgmt/nutr564.html ID = mgmt_tips Password = gdjob4u

4. Assignments Team Projects –Teams and organization structures Visio –Review of financial statements –Negotiations –Marketing project

5. Overview of Management Share your previous course work or employment situations that have provided insight into management functions. Is management different in dietetics? What are the challenges Clusky notes in her article? How can we prepare to deal with the challenges?

6. Overview Hamm presents five messages on management. Be prepared to describe your reaction to each of Hamm’s five points. These five concepts will be covered individually in this course. Do you see these as different in the dietetics profession?

7. Nutr 564: Information Management

8. Information Management List ways in which you manage information List ways in which you manage information What tools do you use? What tools do you use? Be prepared to offer one tip on a method to improve information management Be prepared to offer one tip on a method to improve information management

9. Objectives: Define key terms in information management Define key terms in information management Review types of information Review types of information Discuss information management systems Discuss information management systems Develop strategies to manage nutrition information Develop strategies to manage nutrition information Information Management

10. Information Management: “the effective production, storage, retrieval, and dissemination of information in any format and on any medium” Hudson Strategic Information Management: Business plans that support the formulation of information strategy Information Technology: The use of computer technology in managing, processing, and accessing information. Information Management

11. Paperless Medical Record Computer-based electronic data processing and storage of medical records that eliminates the need for hard copies of these documents. Research Records / FDA forms Information Management

12. Medical Informatics: 'Health informatics' is now tending to replace the previously commoner term 'medical informatics', reflecting a widespread concern to define an information agenda for health services which recognizes the role of citizens as agents in their own care, as well as the major information-handling roles of the non-medical healthcare professions. British Medical Informatics Society; http://www.cs.man.ac.uk/mig/links/what.medinfo.html Information Management

13. Objectives: Define key terms in information management Define key terms in information management Review types of information Review types of information Discuss information management systems Discuss information management systems Develop strategies to manage nutrition information Develop strategies to manage nutrition information Information Management

14. Types of InfoFilesExamples DocumentsConsistency in storage form Word Consistency in titleWeb/html Acrobat (read only) TextConsistency in storage formWord Consistency in titleAccess Specialized program NumericalzeroExcel Missing valuesAccess Information Management

15. Types of InfoFilesExamples DataInput filesStatistical Programs Output filesSPSS TablesStata GraphicsSAS Data-mixed type TextExcel NumericalAccess FormulasSpecialized program Information Management

16. Specialty Issues: Research references: AuthorOther authors TitleJournal / book title VolumeYear PageKeywords Toggle Comment Programs: Ref Man Consider compatibility with Medline Consider compatibility with Medline Consider flexibility Consider flexibility Information Management

17. From the article by Haque- What are some computer applications used in dietetics and nutrition? (Table 12-1) What are some computer applications used in dietetics and nutrition? (Table 12-1) Which do you see pertinent to your career track? Which do you see pertinent to your career track? Information Management

18. Specialty Issues: Data entry: Data entry options for handheld devices, e.g. Palm Information Management

19. Problems/ Limitations 1. What is the ‘life’ of the program? 2.What if the program is discontinued? 3.Can you transfer the information to another program? 4.Can you interface with another program? 5.How flexible is the program? 6.What limit is there for memory, fields, etc.? Information Management

20. Objectives: Define key terms in information management Define key terms in information management Review types of information Review types of information Discuss information management systems Discuss information management systems Develop strategies to manage nutrition information Develop strategies to manage nutrition information Information Management

21. Characteristics of a quality program Characteristics of a quality program –Cost / Expense to maintain and renew license –Stable –Secure –User-friendly –Timely and compatible updates –Flexible –Input and output of equal quality –Memory reasonable –Good interface –Other features available as necessary, e.g. sorting, merging, etc. Information Management

22. Standardization Standardization –Institutional policy Programs should be consistentPrograms should be consistent –Naming of files / storage –Backups, who is responsible –What maintenance is available –Importance of policies and procedures –HIPPA Information Management

23. Information flow Information flow –Multidirectional Types of institutional information Types of institutional information –Internal –External –Confidential –Legal Information Management

24. Information Production Production Production –Intrinsic BasicBasic –data that is produced, does not need manipulation –“Raw” data ProcessedProcessed –Greater control –Greater accuracy (if QA in place) Must conduct auditsMust conduct audits –Increased speed –Increased volume

25. Information Production Production Production –Extrinsic Database Database “a set of related information that is organized and stored in a computer for access and is usually associated with software applications” Hudson Spreadsheet Spreadsheet “A tool that allows input of numerical data into rows and columns for computation and analysis AccessExcel

26. Information Management - Discussion Strengths and Weaknesses of software programs

27. Information Management - Discussion Use the correct program for your needs Test compatibility Test output

28. Storage Storage –High tech options –Programs, compatible, widely available, training is offered –Systems, capacity for storage Information Management

29. Retrieval Retrieval Only as good as the person who understands what they want to retrieve and what they expect to do with what they retrieve Garbage in =Garbage out Information Management

30. Retrieval Retrieval –Organization System –Search engine Directory/ site mapDirectory/ site map Basic search/ advanced - word searchBasic search/ advanced - word search –Google, Yahoo, MSN, –Evidence Based Medicine Multiple search engines, nonspecific keywords, level of evidence, etc.Multiple search engines, nonspecific keywords, level of evidence, etc. Read only restrictions Read only restrictions Password protection Password protection Information Management

31. Objectives: Define key terms in information management Define key terms in information management Review types of information Review types of information Discuss information management systems Discuss information management systems Develop strategies to manage nutrition information Develop strategies to manage nutrition information Information Management

32. “Managers must find ways to utilize the information that they have without either becoming overburdened by too much data or settling for less data than is needed.” Hudson Information Management

33. Patient Care: Quality information management systems should: Support quality careSupport quality care Assure confidentiality Assure confidentiality Facilitate communication Facilitate communication Streamline business practices Streamline business practices –Billing, –Scheduling, –Appointment reminders –Lab results Support Patient safety initiatives Support Patient safety initiatives Information Management

34. Describe the purpose and specifics of the HIPAA regulations. (Haque article) Describe the purpose and specifics of the HIPAA regulations. (Haque article) Information Management

35. Information as an asset: Leverage information for maximum effectiveness throughout the organization Protect information from a variety of threats and for a variety of purposes Monitor the use of information to ensure consistency in information practices www.arma.org/sim.index.cfm Information Management

36. Information as an asset: Quantify the value of information Forecast information that will be needed in order to make business units successful Maintain information for legal compliance and long-term access. www.arma.org/sim.index.cfm Information Management

37. You are transitioning from education to a practice area. What information management tools and skills do you consider most useful during the transition (think internship /exam) and in your entry level position? What information management tools and skills do you consider most useful during the transition (think internship /exam) and in your entry level position? What additional skills or technologies do you need? What additional skills or technologies do you need? How might you obtain these? How might you obtain these? Information Management