1. 4QC – Tampere 27-29 September 2006 1 4QC Common Assessment Framework CAF self-assessment eTool

2. 4QC – Tampere 27-29 September 2006 2 CAF self-assessment eTool Definition: an online management tool, allowing -members of the self-assessment groups (SAGs) to introduce evidences of strengths and areas of improvement (AoI), and their individual scores -the group administrator to gather the results of the SAG (scores and evidences), in order to prepare the consensus meeting -the SAG administrator to introduce consensus scores -the organisation administrator to submit the final scores to EIPA (voluntary); only then will EIPA have insight in the scores

3. 4QC – Tampere 27-29 September 2006 3 Virtual CAF application Virtual organisation: Apogee, a big organisation who has decided to establish 3 self-assessment groups: SAG1, SAG2, SAG3 Levels -Organisation administrator: responsible for the CAF application in the organisation & the main contact person for EIPA creates SAGs (SAG management) submits final CAF scores -SAG administrator: person managing a SAG manages a SAG and its members (SAG management) registers strengths/AoI/scores resulting from the consensus meeting of the SAG -Assessor: member of a SAG registers his/her individual strengths/AoI/scores

4. 4QC – Tampere 27-29 September 2006 4 Virtual CAF application: access codes Level 1: Organisation administrator Apogee Login: OrgAdmin Password: OrgAdmin Level 2 Group administrator SAG 1 Login: admin Password: admin Level 3 – Assessors from SAG 1 Login: demo - Password: demo Login: assessor2 - Password: assessor2

5. 4QC – Tampere 27-29 September 2006 5 Level 1: Organisation administrator Apogee The following entries are offered Organisation details: Update here the identification data of your organisation as a whole (edit function) I. CAF Scores; II. Good practices; III. Comments on the use of CAF IV. CAF self-assessment eTool SAG management: Introduce here the names of the different SAGs established by your organisation (new entry) Accounts management: - Create here the Group Administrators responsible for each of the SAGs (this person, or yourself, can now create the persons/assessors being part of his/her SAG) - View here the list of persons registered as Group Administrator and/or Assessor (with possibility to edit/delete)

6. 4QC – Tampere 27-29 September 2006 6 Level 2: Group administrator The following entries are offered IV. CAF self-assessment eTool SAG management: Edit the data of your SAG Accounts management: - Create here the persons/assessors being part of your SAG - View here the list of persons registered as Assessor (with possibility to edit/delete) View Results : here you have access to (and you can print) the individual scores from the individual assessors (i.e. check who has made his/her contribution) an overview of the strengths and areas of improvement reported by the different assessors scores for (sub)criteria for the different assessors of the SAG with indication of min/max score, the median and the mean

7. 4QC – Tampere 27-29 September 2006 7 Group admin level: scoring info assessors

8. 4QC – Tampere 27-29 September 2006 8 Group admin level: info on strengths-AoI

9. 4QC – Tampere 27-29 September 2006 9 Level 3 : Assessor - entry

10. 4QC – Tampere 27-29 September 2006 10 Level 3 : Assessor - scoring

11. 4QC – Tampere 27-29 September 2006 11 Level 3 : Assessor - view scoring

12. 4QC – Tampere 27-29 September 2006 12 Level 3 : Assessor - accounts mgt

13. 4QC – Tampere 27-29 September 2006 13 Summary : steps 1.Request registration as a user (by Organisation administrator) 2.Organisation administrator creates SAGs 3.Group administrator creates assessor accounts 4.Individual assessors carry out self-assessment individually 5.Group administrator gathers the results, prepares the consensus meeting 6.Consensus meeting 7.Final results (strengths, areas of improvement, scores) 8.Ready to proceed with the action plan...

14. 4QC – Tampere 27-29 September 2006 14 Contact details EIPA CAF resource centre EUROPEAN INSTITUTE OF PUBLIC ADMINISTRATION P.O Box 1229 6201 BE MAASTRICHT THE NETHERLANDS Tel. +31 43 3296 317/328 Fax +31 43 3296 296 E-mail:caf@eipa-nl.com@eipa-nl.com Consult our EIPA web site: http://www.eipa.eu