1. Using collaborative projects to improve access, availability and services Dr. Hazel Woodward University Librarian & Director of Cranfield University Press Partnerships, Consortia & 21 st Century Library Services, 23 rd IATUL Conference, Kansas City, USA, 2-6 June, 2002

2. LOCATION

3. ACTIVITIES Scope and Scale Silsoe Cranfield Shrivenham  Bioscience & technology  Agriculture, engineering & food technology  Water & environmental management  Land use & the environment  Aerospace  Engineering  Industrial & manufacturing science  Management  10%  65%  Electronics & electro-optics  Mechanical, materials & civil engineering  Computing and IT  Applied mathematics  Defence management  25%

5. EURILIA –EURopean Initiative on Libraries and Information in Aerospace Three year project 1995-1997 Funded by EC Action Programme for Libraries Project partners: – Cranfield University (UK) – University of Limerick (Ireland) – Technical University of Delft [TUD] (Netherlands) – Digital Equipment Corporation (Netherlands) – Sup’Aero (France) – Instituto Nacional de Tecnica Aerospacial (Spain)

6. Aims of EURILIA To develop a new pan-European service to extend access to, and availability of, major aerospace collections via participating library OPACs To develop a multi-site, multi-country document retrieval and delivery system, with a standard user-interface and including facilities for image browsing

7. Main results of EURILIA Z39.50 access to the OPACS of all participating libraries Access to the full image of over 200 of Cranfield’s aerospace theses Internet links to relevant elements of the ESA/NASA aerospace thesaurus Development of software to manage a multi-site, multi- country document delivery system Analysis of different document delivery pricing systems to minimise cost and maximise benefit Pre- and post-EURILIA user studies to determine user perception and commercial viability

8. AIM-UK Aerospace Information Management An investigation into the effectiveness of information management processes with the UK aerospace industry 1996-98 Funded by the (UK) Department of Trade and Industry (DTI) and supported by the Society of British Aerospace Companies Based on interviews with over 400 senior managers and aerospace engineers and scientists engaged in aerospace research and development

9. AIM-UK findings (1) Nearly half of senior managers regard their information systems as ineffective Existing IT infrastructure were inadequate, desktop access is far from universal, and seamless user-friendly access to internal and external information resources is required Security issues are inhibiting access

10. AIM-UK findings (2) Ineffective project close-down procedures and an over dependence on the knowledge in people’s hands constrains the exploitation of knowledge assets and information There is a huge amount of scientific and technological information generated by the sector which is difficult to retrieve and considerable caution is exercised by companies in releasing information to external bodies

11. AIM-UK – Key Recommendations: production of a comprehensive directory of aerospace information resources development of a current awareness service establishment of a database or network of interconnected databases to facilitate remote access to key collections the development of an aerospace and defence subject gateway to quality information resources on the Internet the development of a research skills training course AIM-EU Project started 2001

13. The Resource Discovery Network (RDN) Funded by the Joint Information Systems Committee (JISC) Free Internet service dedicated to providing effective access to high quality Internet resources for the learning teaching and research community Data provided by five hubs – BIOME – Health & Life Sciences – EEVL – Engineering, Mathematics & Computing – Humbul – Humanities – PSIgate – Physical Sciences – SOSIG – Social Sciences, Business & Law

16. MAGiC – Managing Access to Grey Literature Collections Aims & objectives To enhance awareness, access and use of key collections of technical reports (grey literature) for the benefit of UK engineers and UK plc. – Collection development and management – Improving the visibility of key collections – Enhancing access via electronic storage and document supply

17. Cranfield University (lead partner) British Library Document Supply Centre DSTL (formerly DERA) Loughborough University, Dept of Information Science The Public Records Office SIRSI Limited MAGiC Partners

18. Assessment of the use and value of engineering grey literature – literature review – online use/value questionnaire Mapping & collection management – Mapping collections preliminary reports holdings questionnaire preliminary reports producers questionnaire – Collection analysis methodology quantitative indicators qualitative indicators use of electronic discussion forums MAGiC - Progress to date

19. National Reports Catalogue (NRC) – Options for the NRC: Z39.50 academic libraries, BL & PRO libraries in government and industry does nothing for collection rationalisation concerns over unresolved technical and performance issues associated with distributed searching MAGiC - Progress to date

20. National Reports Catalogue – Options for the NRC: local database & metadata harvesting Open Archives Initiative facilitate collection rationalisation consistent resource descriptions metadata without constraints of MARC Interoperability via Z39.50 and OAI-compliance MAGiC - Progress to date

21. Full text archive – Digitisation Options ARC Reports & Memoranda – Investigate document supply options – Widening coverage/expanded detail NACA reports AIM-EU MAGiC - Progress to date

22. METReS (http://magic-reports.lib.cranfield.ac.uk/) The MAGiC demonstrator service

23. Enhanced online access to bibliographic information, and increasingly full text electronic resources, across institutions Increased visibility and awareness of collections (particularly grey literature) Enhanced access to printed materials via partner initiated document delivery services Increased understanding of collection management and collection analysis methodology Benefits and outcomes of collaborative projects

24. Benefits and outcomes - continued Skills improvement in partner institutions leading to improvements in local services Better understanding of user needs leading to development of user friendly interfaces and content aggregation Raising the profile of partner institutions – locally, nationally, internationally Marketing, public relations, branding of services

25. Thank you for your attention Any questions?