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PROVINCIAL MANAGER’S PRESENTATION MR ALBERT MATSAUNG
Home Affairs Portfolio Committee PROVINCIAL MANAGER’S PRESENTATION MR ALBERT MATSAUNG GAUTENG 01 SEPTEMBER 2015
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Table of Contents CONTENT SLIDE NO.
Update on the recommendation by the portfolio committee visit on 26 November 2014 Introduction and Background Foot Print Expansion 3-4 6-19 SERVICES Civic Services Birth registration ID School Project /ID Smart Card Passport Applications Late Registration of Birth Immigration Services Deportation Asylum / Refugees 20-27
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Table of Contents Continue
SLIDE NO. Finance and Support: Capacity Information Provincial Fleet Budget Revenue Management Assets Register 33=51 PROJECTS LRB Operation Feila 53=54 Achievement Challenges 55-56
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UPDATE ON THE RECOMMENDATIONS
UPDATE ON THE RECOMMENDATION BY THE PORTFOLIO COMMIITTEE VISIT ON 26 NOVEMBER 2014 The Committee visited the two Refugee Reception Offices in Pretoria; namely Marabastad Refugee Reception office and the Tshwane Interim Refugee Reception Office (TIRRO) The visit was shortened due to members called back to Parliament. The planned visit to cover Byron Place (PTA), Harrison Street Office (JHB) and Provincial Managers Office did not take place as a result. The committee made the following recommendations in regard to the Tshwane Interim Refugee Reception Office (TIRRO) RECOMMENDATIONS UPDATE ON THE RECOMMENDATIONS The DHA should consider the continued use of TIRRO given the current demands and if so invest in improving the working conditions and consider renovating the facility. Influx of clients at Marabastad is being mitigated by sending clients a day to TIRRO. The DG Moetapele team has identified renovations that need to take place at TIRRO and they are engaging with Property Management on the matter The DHA should ensure that the old and irrelevant posters are removed The posters on the walls have been removed and only the relevant ones remain. Those that are high up on the ceiling and cannot be removed have been referred to Property Management to secure a service provider to take them down The DHA should consider upgrading the computers as a matter of urgency Funding was secured for the procurement of NIIS equipment Approval was received from ISTEC for the procurement thereof In the process of procuring the NIIS equipment
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UPDATE ON THE RECOMMENDATIONS
The committee made the following recommendations at 8.2 The Marabastad Refugee Reception Centre RECOMMENDATIONS UPDATE ON THE RECOMMENDATIONS The DHA should make sure that the Centre has adequate working air-conditioning. The current air-conditioners are being maintained on a day to day basis. A DG Moetapele Project team established to turn around Marabastad is tasked with the procurement of all renovation-related materials including airconditioners, terminal seating, etc The DHA should ensure that there is sufficient security to manage crowds at the Marabastad Refugee Reception Centre SAPS, CPFs and the migrant community organisations are assisting with queue management in the outside space. Community organisations were brought in later to assist the police so that we all own the process. The statistics for robberies and muggings around the area have decreased as a result of strengthened stakeholder relations The private security is monitored on a daily basis by DHA security from Head Office The budget has been made available for the perimeter fence, cameras and necessary technology in the control room. Procurement processes are under way to install these. SSA are also on board dealing with issues of fraud and corruption inside and outside the office The electronic booking system is being developed and will be implemented before the end of the financial year to manage influx
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INTRODUCTION & BACKGROUND
The Gauteng Province is the smallest in size with the largest population estimated to be above all the other Provinces in RSA It accounts for an estimated 12,728,400 million which is 23.7% of RSA population as released by Stats SA in 2011. Has 3 Metropolitan Municipalities (Metro) namely Tshwane; Johannesburg and Ekhuruleni and 2 District Municipality (District) West Rand and Sedibeng and 7 Local Municipalities (LM). The Province has a footprint of 145 servicing offices being 61 offices, 10 mobile offices and 67 health facilities for birth registration, 3 Ports of Entry (ORTambo; Lanseria and Waterkloof Airforce base and 1 Refugee Reception Centre with one Satellite office. Have a well established fora at Provincial, Metro, District and Local Municipalities to improve service delivery. Have well established Cadreship and Youth Forum which are actively involved in ensuring entrenchment of leadership, professionalism, development and maintenance of appropriate standards in the province. The Province has launched Moetapele Project which is aimed at capacitating leadership in the Edenvale local office medium. The Province has 24 Smart ID Card producing offices with one dedicated for ID Smart Card and Passport processes only.
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OVERVIEW ANALYSIS: Executive Summary
PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES End of Year 2014/2015 1. The Provinces achieved 4 out of the 10 targets (40%) for end of financial Employers Charged Fraudulent Marriages High Impact Outreach Campaigns Smart ID card issued to citizens 16 years and above 1.1. Six (6) Targets were not achieved (60%): Birth registration within 30 calendar days Payment of invoices within 30 days ASM: First Instance Determination Direct Deportation within 30 Days Transfers to Lindela within 20 days Transgressors charged 7
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OVERVIEW ANALYSIS: Executive Summary
PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES DURING Q 1. The Province achieved 6 out of the 12 targets (38%) Payment of invoices within 30 days Direct Deportation within 30 Days Absentee Management 100% Vacant Post at 8 % or lower Revenue bank vs bas LRB outreach out 12 Targets were not achieved (62 %): Birth registration within 30 calendar days Employers Charged Transgressors charged Fraudulent Marriages Smart ID card issued to citizens 16 years and above Transfers to Lindela within 20 days 8
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Quick wins Finance Human Resource Launch of Moetapele
Managed to ensure payment of suppliers within 30 days during the 1st quarter of 2015/16. Human Resource Filled vacant funded post within the stipulated time frame of three months. Maintained a vacancy rate at less than 6 % which is even less than 10 %t as stipulated by DPSA Launch of Moetapele Managed to support and launch Moetapele Project aimed at capacitating leadership capabilities within the Department Improve stakeholder engagement with Department of Health Managed to implement a LRB cleanup campaign project throughout the Province during the month of July 15 Detected, detained and deported a sizeable number of illegal immigrants under Operation Fiela umbrella Footprint Expansion Managed to support ID Smart Card Rollout to the banks (FNB and Standard bank) Operations Management Implemented the new operating hours model that seeks to ensure operations six days a week with no overtime and time off and therefore improving services to the people .
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PROVINCIAL OVERVIEW & FOOTPRINT
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PROVINCIAL CO-ORDINATOR
ORGANOGRAM: PROVINCIAL MANAGEMENT STRUCTURE PROVINCIAL MANAGER Mr AM Matsaung PROVINCIAL CO-ORDINATOR Mr DR Buthelezi FINANCE AND SUPPORT Ms PZ Ntshiba EKURHULENI METRO MS MM Moeketsi OFFICES Large – 2 Medium – 7 Small -6 Hospitals –14 Mobiles - 3 JOHANNESBURG METRO Ms LM Mkhulise Large - 2 Medium - 4 Small – 7 Hospitals – 20 Mobile - 2 TSHWANE METRO Ms N Mlenzana Large -2 Port of Entry – 1 Hospitals –21 SEDIBENG DISTRICT Vacant Unfunded Large - 1 Local – 4 Hospitals - 7 Mobile - 1 WESTRAND DISTRICT Ms L Afilaka Medium – 2 Hospitals – 5
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GAUTENG PROVINCE: DISTRICTS
2,921,488 16 2 21 Region 3 City of Tshwane Metro 3,178,470 13 2 Region 1 City of Johannesburg Metro 15 14 20 3 8 Region 4 Ekurhuleni Metro 5 820,995 2 Region 2 Westrand District unipality Number of offices Number of Hospital Population Mobiles 916,484 1 7 8 Region 5 Sedibeng District Municipality
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SUMMARY OF THE CURRENT FOOTPRINT FOR THE GAUTENG PROVINCE
TYPE OF OFFICE DHA current footprint Operational Non Operational due to accommodation challenges Local Office Large ( former RO) 8 Local Office Average ( former DO) 25 Local Office Small (former PSP) 19 15 4 not operational due to the buildings vandalised by service protests Refugee Reception Centre 1 Health Facilities (HSP) 67 27 36 3G connectivity and 7 health facility work at a capacity of 30 % Ports of Entry (POE) 2 Thusong Service Centre (TSC) 7
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DHA FOOTPRINT (Offices) TSHWANE METRO
Modernised (Smart Cards) Thusong Centers Modernised Pretoria Yes Mamelodi Akasia Lebotloane No Temba Not yet Leretlhabetse Ga-Rankuwa Onverwacht(service point) Enkangala(service point) Mabopane Atteridgeville Centurion Cyferskuil(service point) Cullinan Soshanguve Total Modernised 5 1 Not Yet Modernised 4 6
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DHA FOOTPRINT (Offices) JHB METRO
Modernised Thusong Johannesburg Yes Bara Mall Not Soweto Ennerdale Randburg Lenasia Alexandra Eldorado Park Maponya Mall Orange Farm Ivory Park No Yet Dobsonville Roodepoort Total modernised 6 Total not Modernised 1
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DHA FOOTPRINT (Offices) EKURHULENI METRO
Modernised PSP THUSONG CENTER Alberton Yes N/A Katlehong Not yet Benoni Not Yet Boksburg Vosloorus Brakpan Tsakane Edenvale Germiston K/park Tembisa Nigel Duduza Springs Kwa-Thema Total Modernised 8 Total Not Modernised 1 5 01
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DHA FOOTPRINT (Offices) WESTRAND DISTRICT
Westrand large Modernised Medium Small office Randfontein Not yet Krugersdorp Yes Kagiso Carletonville Khutsong Not Yet Mohlakeng (Currently not operational due to community unrest/ building vandalised by service delivery protests) Bekkersdal (Currently not operational due to building vandalised by service delivery protests) Brandvlei (Currently not operational due to building burnt)
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DHA FOOTPRINT (Offices) WESTRAND DISTRICT
Sedibeng large Modernised Medium Small Vereeniging Yes Vanderbijpark Devon Not Yet Sebokeng Sharpville Note yet Evaton Not yet Bophelong Heidleberg Ratanda (Currently not operational due to building burned) Total Modernised 1 2 Total not Modernised 4
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DHA FOOTPRINT (hospitals)
Metro/District Functional Non-Functional(previously connected ) Manual collection (From health facilities that was never connected but are serviced Johannesburg 7 7 working on a capacity of 30 % due to 3 G 4 Ekurhuleni 11 3 8 Tshwane 12 10 West Rand 1 Sedibeng 2 5 Mobile Offices Total 44 28
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CIVIC TARGETS
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Projected Annual Target per Province 2015/2016
DHA Annual Target: Projected births registered in province within 30 calendar days of birth Regions Baseline 2014/2015 Actuals 2014/2015 Projected Annual Target per Province 2015/2016 Q1 Target Q1 Actuals Johannesburg 48318 49263 52050 12221 12463 Westrand 11882 10807 12800 2919 2835 Tshwane 49487 50311 53309 12990 12252 Ekurhuleni 40308 48342 43421 10768 10558 Sedibeng 11609 12506 3059 3569 TOTAL 161604 170973 174086 41958 41677
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-We under-achieved the target by 281 CHALLENGES:
DHA Annual Target: BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 161604 174086 41958 Q1 PROGRESS: STATISTICS 41677 ANALYSIS -We under-achieved the target by 281 Out of birth register 260 are foreign births. 240 registered by informers 17455 birth registered at health facilities 23722 birth registered at Office CHALLENGES: Out of 68 health facilities 36 are not working due to 3G connectivity and 7 are working at a capacity of 30 % Children not registered over weekends
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Total Q1 Head office Application taken in
DHA Annual Target: A projected 2.2 Million ID Smart Cards (GP ANNUAL TARGET ) Regions Baseline 2014/2015 Actuals 2014/2015 Annual Target 2015/16 Q1 Target Total Q1 Head office Application taken in TOTAL Issue Q1 Office Johannesburg 174350 144799 262080 65520 44435 45909 Westrand 17263 20549 20160 5040 5101 5368 Tshwane 81231 118076 134400 33600 34121 32729 Ekurhuleni 47113 102839 181440 45360 37255 36039 Sedibeng 22763 43547 67200 16800 13086 12336 Total 342720 429810 665280 166320 133998 132381 For provinces
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DHA Annual Target: A projected Identity Documents (first issue) issued to citizens 16 years of age and above - Regions Baseline Actuals 2015/2016 Johannesburg 27714 7514 Westrand 4718 2670 Tshwane 32724 5614 Ekurhuleni 30373 3362 Sedibeng 7829 1550 Total 103358 20710 For provinces
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PROVINCIAL ID School Project /ID Smart Card
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DHA Annual Target: BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 429810 665280 166320 Q1 PROGRESS: STATISTICS 133998 ANALYSIS -We under achieved the target by for the first quarter We have 23 offices that are online in the Province There is a significant decline in application for green barcode ID document CHALLENGES: Offline mode does not work Not having mobile solution to take applications at schools Load shedding is one of the contributing factors
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Passport applications Performance for 2014/2015
Performance for 2014/2015 Performance for 2015/2016 Q 1 Regions Manual Passport Life Capture Johannesburg 43646 75429 147 36164 Westrand 12122 4502 3029 3635 Tshwane 54882 24444 10646 11515 Ekhuruleni 33073 25948 3240 28610 Sedibeng 6970 7940 1435 3109 Total 150693 138263 18497 83033 Since the inception of life capture of passport the manual application has declined
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IMMIGRATION TARGETS
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Annual Target: Regions
100 % of undocumented foreigners deported within 30 calendar days (direct deportations) Baseline Actuals 2014/2015 Q1 Target Actuals Q1 Johannesburg 100% 833/833 215/215 Westrand 368/368 5/5 Tshwane 344/344 13/13 Ekurhuleni 641/978 221/221 Sedibeng 40/40 TOTAL 2226/2563 454/454 For provincial reporting only Top 5 countries that are directly deported: Ghana Congo India Lesotho
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DHA Annual Target: BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 100% Q1 PROGRESS: STATISTICS 454/454 ANALYSIS There has been a significant improvement regarding direct deportations CHALLENGES:
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Top 10 countries transferred to Lindela
Annual Target: Regions 100 % of undocumented foreigners transferred to Lindela deported within 20 calendar days Baseline 2014 /2015 Actuals 2014/2015 Q1 Target Actuals Q1 Johannesburg 100% 5193/5193 1142/1142 West rand 1078/1234 294/394 Tshwane 3544/3611 1290/1322 Ekurhuleni 5691/5743 1727/1747 Sedibeng 620/657 59/86 TOTAL 16126/16413 4512/4691 For provincial reporting only Top 10 countries transferred to Lindela Zimbabwe Nigeria Mozambique DRC Lesotho Bangladesh Malawi Swaziland Pakistan China
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DHA Annual Target: BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 100% Q1 PROGRESS: STATISTICS 4512/4691 ANALYSIS CHALLENGES:
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IMMIGRATIONS STATISTICS – (APRIL – JUNE 2015)
PORT CONTROL STATISTICS PORT Arrival Departure RSA Foreigner Lanseria Airport 4769 2158 4857 1920 Waterkloof Airbase 485 240 518 92 TOTAL
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Province Province Province
ASYLUM SEEKER MANAGEMENT – PRETORIA REFUGEE RECEPTION CENTRE 100% FIRST INSTANCE STATUS DETERMINATION FINALISED WITHIN 3 MONTHS Province 100% First instance status determination finalized within 3 months 2014/15 Annual Target 2014/15 100% First instance status determination finalized within 3 months 2015/2016 Pretoria Refugee Reception Office April 2014-March 2015 (application received ) Finalised (33 926) Received (16 250) Finalised (10 351) 2 DAYS TO PROCESS A REFUGEE ID APPLICATION FROM DATE OF RECEIPT Province 2 Days to process a refugee ID application from date of receipt to dispatch 2014/15 Annual Target 2014/15 2 Days to process a refugee ID application from date of receipt to dispatch 2015/16 Pretoria Refugee Reception Office System crashed during the Month of March 2015 Dispatched April 355 May 389 June 419 1 DAY TO RECEIVE REFUGEE ID AT OFFICE OF APPLICATION Province 1 Day to receive refugee ID at office of application 2014/15 Annual Target 2014/15 1 Day to receive refugee ID at office of application 2015/16 Pretoria Refugee Reception Office System crashed during the Month of March 2015 April IDs 249 May IDs 632 June IDs
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1 Day to receive refugee ID at office of application 2015/16
FIRST INSTANCE STATUS DETERMINATION FINALIZED WITHIN 3 MONTHS Province 100% Of first instance status determination finalized within 3 months 2014/2015 100% Of first instance status determination finalized within 3 months 2015/2016 2 Days to process a refugee ID application from date of receipt to dispatch 2 Days to process a refugee ID application from date of receipt to dispatch 2015/16 1 Day to receive refugee ID at office of application 2015/16 1 Day to receive refugee ID at office of application 2015/16 Pretoria Refugee Reception Office April 2014-March 2015 (application received ) Finalised (33 926) Received (16 250) Finalised (10 351) Statistics April 355 May 389 June 419 Received from HQ April 249 May 632 June 1000 Issued to applicants April 464 May 470 June 322 TOP 5 ASYLUM SEEKING COUNTRIES Zimbabwe Nigeria Asians (Bangladesh,Pakistan,India) Ethiopia Somalia TOP 3 ASYLUM APPROVALS -Ethiopia -DRC -Somalia
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FINANCE AND SUPPORT SERVICES
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100% of valid invoices settled within 30 days of receipt and approval
Annual Target: 100% of valid invoices settled within 30 days of receipt and approval Months Number of orders issued Number of invoices received, certified & submitted for payment Number of invoices paid within 30 days Number of invoices not paid within 30 days % compliance 2014/2015 835 1693 1667 23 98.65% Q1 2015/2016 263 308 100% For all business units
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DHA Annual Target: Payment of invoices within 30 days
BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 100% Q1 PROGRESS: STATISTICS 308/308 ANALYSIS The target has been achieved during Q1 There has been significant Improvement of payment of invoices CHALLENGES:
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STAFF PROFILE LEVEL MALE DISABILITY FEMALE TOTAL 14 1 13 5 6 12 08 00
13 5 6 12 08 00 03 11 01 10 28 23 51 9 04 05 8 78 94 172 7 48 02 72 120 356 679 09 1035 15 26 4 3 60 83 Total 556 956 1512
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EMPLOYMENT EQUITY AGES NUMBER OF OFFICIALS MALE FEMALE 18 - 35 492 163
AGE OF EMPLOYEES MALE FEMALE 492 163 329 36-51 778 301 477 52- 55 135 48 87 56 and above 107 44 63 TOTAL 1512 556 956
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PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS
Total Establishment Total Filled Vacant Funded 1575 1512 63 Capacity Rate 96% 4%
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Filling of Vacancies: From April to June 2015
Region Total Posts Advertised Not Advertised Shortlisted Not Shortlisted Interviewed Not Interviewed Filled Posts April to June Filled posts from 01 July to date JHB 13 11 02 08 05 06 10 Tshwane 18 15 03 07 Westrand and Sedibeng 16 12 04 Ekurhuleni 01 14 TOTALS 63 54 9 45 43 20 28 34
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Filling of Vacancies: Breakdown of posts as per advertisement:
HRMCM 28/2015 HRMC 31/2015 HRMCM 34/2015 HRMC 44 /2015 HRMC 55/2015 Immigration Office 17 Control Immigration 07 Assistant Director : IMS 01 Administration Clerk 03 Immigration Officer 02 Chief Administration Clerk 01 Control Immigration Officer 01 Senior Admin Officer Finance 01 Administration Clerk 04 Immigration Office 02 Mobile Driver 01 Administration Clerk 01 Civic Services Supervisor 01 Grounds man 01
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PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM
DESCRIPTION PERFORMANCE AGREEMENT PERCENTATAGE% 2013/14 1536 100% 2014/15 1539 99% 1st quarter (2015/2016) 1336 90% NOTE PMDS for 2014/15 – the reason for 99% was due to 6 termination of contract and 3 resignations
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MANAGEMENT OF LEAVE Regions
Number of Leave certificates received from offices on monthly basis - April 2015 Number of Leave certificates received from offices on monthly basis - May 2015 Number of Leave certificates received from offices on monthly basis - June 2015 Johannesburg 1 Westrand & Sedibeng Tshwane Ekurhuleni Provincial Office Lanseria Marabastad RRC Total 7
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COMPENSATION OF EMPLOYEES AS AT 31 MARCH2015
SUMMARY OF BUDGET 2014/2015 COMPENSATION OF EMPLOYEES AS AT 31 MARCH2015 OFFICE/REGION BUDGET ACTUAL AMOUNT SPENT PROVINCIAL MANAGER 15,383,000.00 17,821,382.35 FINANCE&SUPPORT - MARABASTAD 49,165,000.00 47,558,244.27 LANSERIA 5,557,000.00 5,488,164.13 JOHANNESBURG REGION 90,802,000.00 92,509,374.39 SEDIBENG DISTRICT 33,537,000.00 35,215,427.33 TSHWANE METRO 73,149,000.00 75,709,787.82 EKURHULENI METRO 70,056,000.00 72,671,263.05 WEST RAND DISRICT 32,490,000.00 32,140,140.90 TOTAL 370,139,000.00 379,113,784.24 On compensation of employees the province overspent by 2.29% (R9,056,257.82), the cause of this is the salary adjustment of certain salary levels (9/10 & 11/12) as instructed by the DPSA.
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GOODS & SERVICES 2014/2015: AS AT 31 MARCH 2015
SUMMARY OF BUDGET 2014/2015 GOODS & SERVICES 2014/2015: AS AT 31 MARCH 2015 OFFICE/REGION BUDGET ACTUAL AMOUNT SPENT COMMITMENT TOTAL SPENDING AVAILABLE AMOUNT ACTUAL% SPENT% PROVINCIAL MANAGER 2,486,400.00 1,791,048.84 223,980.04 2,015,028.88 471,371.12 72.03% 81.04% FINANCE AND SUPPORT 13,773,000.00 12,725,935.41 174.49 12,726,109.90 1,046,890.10 92.40% MARABASTAD 2,488,000.00 2,516,687.74 1,519.11 2,518,206.85 -30,206.85 101.15% 101.21% LANSERIA 91,000.00 84,904.49 1,421.98 86,326.47 4,673.53 93.30% 94.86% JOHANNESBURG METRO 1,901,000.00 2,782,333.92 32,495.74 2,814,829.66 -913,829.66 146.36% 148.07% SEDIBENG DISTRICT 955,000.00 853,685.88 28,593.75 882,279.63 72,720.37 89.39% 92.39% TSHWANE METRO 1,798,000.00 2,176,416.10 45,025.94 2,221,442.04 -423,442.04 121.05% 123.55% EKURHULENI METRO 1,533,600.00 1,732,683.98 30,900.87 1,763,584.85 -229,984.85 112.98% 115.00% WEST RAND DISTRICT 946,000.00 978,475.19 47,190.11 1,025,665.30 -79,665.30 103.43% 108.42% Total 25,972,000.00 25,642,171.55 411,302.03 26,053,473.58 -81,473.58 98.73% 100.31% For all business units Overall the Province is in line with the spending of 100% on goods services and is within 2% for under or overspending guideline with an overspending of 0.31% (R 81,473.58) which is caused by household expenditure. Households includes leave gratuity which are payouts when employees resign
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COMPENSATION OF EMPLOYEES 2015/2016 : AS AT 31 JULY 2015
SUMMARY OF BUDGET 2015/2016 COMPENSATION OF EMPLOYEES 2015/2016 : AS AT 31 JULY 2015 OFFICE/REGION BUDGET ACTUAL SPENDING PROVINCIAL MANAGER 16,628,000.00 5,632,097.65 FINANCE AND SUPPORT - MARABASTAD 49,472,000.00 16,845,099.64 LANSERIA 5,648,000.00 1,847,097.46 JOHANNESBURG METRO 93,820,000.00 31,843,943.91 SEDIBENG DISTRICT 35,126,000.00 11,789,326.38 TSHWANE METRO 75,923,000.00 27,415,452.72 EKURHULENI METRO 72,969,000.00 24,802,889.07 WEST RAND DISTRICT 34,543,000.00 10,970,477.42 Total 384,129,000.00 131,146,384.25
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GOODS&SERVICES 2015/2016: AS AT 31 JULY 2015
SUMMARY OF BUDGET 2015/2016 GOODS&SERVICES 2015/2016: AS AT 31 JULY 2015 OFFICE/REGION BUDGET ACTUAL SPENDING COMMITMENT TOTAL SPENDING AVAILABLE AMOUNT Actual % Spent PROVINCIAL MANAGER 1,913,000.00 486,748.87 118,559.23 605,308.10 1,307,691.90 25.44% 31.64% FINANCE AND SUPPORT 13,703,000.00 4,407,520.32 501,496.65 4,909,016.97 8,793,983.03 32.16% 35.82% MARABASTAD 1,670,000.00 807,450.72 694,277.93 1,501,728.65 168,271.35 48.35% 89.92% LANSERIA 233,000.00 0.00 24,789.19 208,210.81 0.00% 10.64% JOHANNESBURG METRO 2,023,000.00 926,823.16 569,875.66 1,496,698.82 526,301.18 45.81% 73.98% SEDIBENG DISTRICT 1,032,000.00 166,553.71 274,838.45 441,392.16 590,607.84 16.14% 42.77% TSHWANE METRO 2,043,000.00 283,010.87 477,630.92 760,641.79 1,282,358.21 13.85% 37.23% EKURHULENI METRO 1,686,000.00 1,381,422.67 257,349.87 1,638,772.54 47,227.46 81.93% 97.20% WEST RAND DISTRICT 1,044,000.00 567,693.62 252,938.67 820,632.29 223,367.71 54.38% 78.60% Total 25,347,000.00 9,027,223.94 3,171,756.57 12,198,980.51 13,148,019.49 35.61% 48.13% The Province has committed funds to contractual obligations hence on goods and services. Overall the Province is in line with the spending of % on goods services and is within 2% for under or overspending guideline at 0.81%.
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REVENUE COLLECTION PER MUNICIPALITY 2014/2015: AS AT 31 MARCH 2015
REGION TOTAL COLLECTED JOHANNESBURG METRO 70,060,216.80 TSHWANE METRO 64,542,621.64 EKURHULENI METRO 58,816,180.90 WESTRAND DISTRICT 13,345,482.35 SEDIBENG DISTRICT 12,463,531.00 TOTAL 219,228,032.69
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REVENUE COLLECTION PER MUNICIPALITY 2015/2016 AS AT 31 JULY 2015
REGION TOTAL COLLECTED JOHANNESBURG METRO 23,385,445.00 TSHWANE METRO 20,341,797.25 EKURHULENI METRO 16,137,151.00 WESTRAND DISTRICT 4,890,735.25 SEDIBENG DISTRICT 4,587,730.00 TOTAL 69,342,858.50
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FLEET MANAGEMENT KEY AREA NUMBER PERCENTATAGE Vehicles
Number of vehicles in the Province 184 100 Number of Functional vehicles 176/184 95.65% Number of vehicles involved in accidents 8/184 4.35% New vehicles received (131 G-vehicles earmarked for replacement) 13 of 131 9.92% Mobile offices Number of mobile offices 10 100% Number of dysfunctional mobile 0% Number of Functional mobiles
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ASSET MANAGEMENT AND SCM FUNCTIONS:
Nr of Assets on Province FAR Additional assets not on register Leased assets F/ L Assets Not verified Audit information 27532 112 613 None Verified Unverified Region/Office Value-Verified % Value-Unverified Ekurhuleni 5421 31,539,351.68 99% 38 188,898.36 1% Johannesburg 7823 32,731,344.96 112 191,548.37 PM 695 4,325,380.32 96% 27 141,010.10 4% Lanseria 117 100% - 0% Sedibeng 2611 12,782,069.76 12 56,790.91 Tirro 1479 5,868,921.89 94% 89 226,995.52 6% Marabastad 2082 5,831,407.60 88% 293 352,757.74 12% Tshwane 4695 21,276,116.40 24 63,807.05 Westrand 1996 7,572,504.37 18 8,391.80 Total 26,919 126,252,477.30 98% 613 1,230,199.85 2% AG asset audit concluded at: Awaiting final report Outcomes:
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EMPLOYEE RELATIONS CASES KEY AREA NUMBER OF CASES REPORTED OUTCOMES
Fraud & Corruption 9 17 Improper Conduct 1 2 Abscondment Financial Misconduct Gross Negligence 6 7 Negligence Cross Dishonesty Assault 3 SANCTIONS Dismissals Warnings
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COUNTER CORRUPTION AND SECURITY SERVICES
Corruption Unit and Security (CCSS): Cases received = 18 Finalized - 6 Outcome = 14 Challenges
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Collection and transfer to the bank is done on a daily basis.
CASH IN TRANSIT ARRANGEMENTS The Department has contracted Fidelity for Cash-in-transit services in offices. Collection and transfer to the bank is done on a daily basis. There has been challenges on non returning of bank books from Fidelity. Office managers are responsible for the management of the process.
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PROJECTS
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PROVINCE DHA OFF. DATE POLICE STATION ARRESTS REMARKS GAUTENG 19 SEBOKENG 59 30 CARLTONVILLE 42 38 HONEYDEW 231 39 /17 SUNNYSIDE 41 37 DOBSONVILLE 29 TEMBISA 180 07 BENONI 14 MEYERTON 63 46 KAGISO 10
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PROVINCIAL OUT REACH PROGRAMMES
DISTRICT DATES NUMBER OF VENUES BUDGET STATISTICS GENERATED Johannesburg Metro 17-20 July 2015 27 60 Officials Births < ID: First Re-issue: LRB : REVENUE : R Ekurhuleni Metro 21-24 July 2015 37 85 Officials Births < ID: First Re-issue: LRB : REVENUE : R Westrand District 15-17 July 2015 20 70 Officials Births < ID: First Re-issue: LRB : REVENUE : R Sedibeng District 13-15 July 2015 26 64 Officials Births < ID: First Re-issue: LRB : REVENUE : R Tshwane Metro 25-27 July 2015 11 76 Officials Births < ID: First Re-issue: LRB : REVENUE : R
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Issue Achievements What has improved
Roll out of smart Card Smart card is being piloted at 2 Banks namely First National and Standard bank Client will have the option to apply for ID Smart Cards while banking and this will alleviate pressure at DHA offices. Access to services by clients will improve Launch of Moetapele Launch of Moetapele at our Edenvale office . More effective and efficient client services are rendered . Cashless options make it more convenient for clients to pay for the service. High volume of clientele. Late Registration of birth - High impact outreach All regions in the province had high impact on later registration of birtha Eradication of Late Registration of births building up to discontinuance. Redeployment of Permitting staff Redeployment of permitting staff to other section . More staff capacity at civic servers and immigration . Maponya Mall as a ID Smart Card office Online ID Smart Cards and Passports applications Service delivery Improvement
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Challenges Issue Challenges What needs to be been done
Unstable Hospital network Connectivity Birth Registration that is supposed to happen in Hospitals, is not happening Speed up solution to address poor network connectivity SITA down times Affects operations and increases the waiting periods of clients in offices Exploring alternative solutions Smart card equipment New equipment such as queue management system need to be maintained Additional budget for maintenance.
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Thank you Siyabonga
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