1. PROVINCIAL MANAGER’S PRESENTATION MR ALBERT MATSAUNG
Home Affairs Portfolio Committee
PROVINCIAL MANAGER’S PRESENTATION
MR ALBERT MATSAUNG
GAUTENG
01 SEPTEMBER 2015

2. Table of Contents CONTENT SLIDE NO.
Update on the recommendation by the portfolio committee visit on 26 November 2014
Introduction and Background
Foot Print Expansion
3-4
6-19
SERVICES
Civic Services
Birth registration
ID School Project /ID Smart Card
Passport Applications
Late Registration of Birth
Immigration Services
Deportation
Asylum / Refugees
20-27

3. Table of Contents Continue
SLIDE NO.
Finance and Support:
Capacity Information
Provincial Fleet
Budget
Revenue Management
Assets Register
33=51
PROJECTS
LRB
Operation Feila
53=54
Achievement
Challenges
55-56

4. UPDATE ON THE RECOMMENDATIONS
UPDATE ON THE RECOMMENDATION BY THE PORTFOLIO COMMIITTEE VISIT ON 26 NOVEMBER 2014
The Committee visited the two Refugee Reception Offices in Pretoria; namely Marabastad Refugee Reception office and the Tshwane Interim Refugee Reception Office (TIRRO)
The visit was shortened due to members called back to Parliament. The planned visit to cover Byron Place (PTA), Harrison Street Office (JHB) and Provincial Managers Office did not take place as a result.
The committee made the following recommendations in regard to the Tshwane Interim Refugee Reception Office (TIRRO)
RECOMMENDATIONS
UPDATE ON THE RECOMMENDATIONS
The DHA should consider the continued use of TIRRO given the current demands and if so invest in improving the working conditions and consider renovating the facility.
Influx of clients at Marabastad is being mitigated by sending clients a day to TIRRO.
The DG Moetapele team has identified renovations that need to take place at TIRRO and they are engaging with Property Management on the matter
The DHA should ensure that the old and irrelevant posters are removed
The posters on the walls have been removed and only the relevant ones remain. Those that are high up on the ceiling and cannot be removed have been referred to Property Management to secure a service provider to take them down
The DHA should consider upgrading the computers as a matter of urgency
Funding was secured for the procurement of NIIS equipment
Approval was received from ISTEC for the procurement thereof
In the process of procuring the NIIS equipment

5. UPDATE ON THE RECOMMENDATIONS
The committee made the following recommendations at 8.2 The Marabastad Refugee Reception Centre
RECOMMENDATIONS
UPDATE ON THE RECOMMENDATIONS
The DHA should make sure that the Centre has adequate working air-conditioning.
The current air-conditioners are being maintained on a day to day basis.
A DG Moetapele Project team established to turn around Marabastad is tasked with the procurement of all renovation-related materials including airconditioners, terminal seating, etc
The DHA should ensure that there is sufficient security to manage crowds at the Marabastad Refugee Reception Centre
SAPS, CPFs and the migrant community organisations are assisting with queue management in the outside space. Community organisations were brought in later to assist the police so that we all own the process.
The statistics for robberies and muggings around the area have decreased as a result of strengthened stakeholder relations
The private security is monitored on a daily basis by DHA security from Head Office
The budget has been made available for the perimeter fence, cameras and necessary technology in the control room. Procurement processes are under way to install these.
SSA are also on board dealing with issues of fraud and corruption inside and outside the office
The electronic booking system is being developed and will be implemented before the end of the financial year to manage influx

6. INTRODUCTION & BACKGROUND
The Gauteng Province is the smallest in size with the largest population estimated to be above all the other Provinces in RSA
It accounts for an estimated 12,728,400 million which is 23.7% of RSA population as released by Stats SA in 2011.
Has 3 Metropolitan Municipalities (Metro) namely Tshwane; Johannesburg and Ekhuruleni and 2 District Municipality (District) West Rand and Sedibeng and 7 Local Municipalities (LM).
The Province has a footprint of 145 servicing offices being 61 offices, 10 mobile offices and 67 health facilities for birth registration, 3 Ports of Entry (ORTambo; Lanseria and Waterkloof Airforce base and 1 Refugee Reception Centre with one Satellite office.
Have a well established fora at Provincial, Metro, District and Local Municipalities to improve service delivery.
Have well established Cadreship and Youth Forum which are actively involved in ensuring entrenchment of leadership, professionalism, development and maintenance of appropriate standards in the province.
The Province has launched Moetapele Project which is aimed at capacitating leadership in the Edenvale local office medium.
The Province has 24 Smart ID Card producing offices with one dedicated for ID Smart Card and Passport processes only.

7. OVERVIEW ANALYSIS: Executive Summary
PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES End of Year 2014/2015
1. The Provinces achieved 4 out of the 10 targets (40%) for end of financial
Employers Charged
Fraudulent Marriages
High Impact Outreach Campaigns
Smart ID card issued to citizens 16 years and above
1.1. Six (6) Targets were not achieved (60%):
Birth registration within 30 calendar days
Payment of invoices within 30 days
ASM: First Instance Determination
Direct Deportation within 30 Days
Transfers to Lindela within 20 days
Transgressors charged 7

8. OVERVIEW ANALYSIS: Executive Summary
PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES DURING Q
1. The Province achieved 6 out of the 12 targets (38%)
Payment of invoices within 30 days
Direct Deportation within 30 Days
Absentee Management 100%
Vacant Post at 8 % or lower
Revenue bank vs bas
LRB outreach
out 12 Targets were not achieved (62 %):
Birth registration within 30 calendar days
Employers Charged
Transgressors charged
Fraudulent Marriages
Smart ID card issued to citizens 16 years and above
Transfers to Lindela within 20 days 8

9. Quick wins Finance Human Resource Launch of Moetapele
Managed to ensure payment of suppliers within 30 days during the 1st quarter of 2015/16.
Human Resource
Filled vacant funded post within the stipulated time frame of three months.
Maintained a vacancy rate at less than 6 % which is even less than 10 %t as stipulated by DPSA
Launch of Moetapele
Managed to support and launch Moetapele Project aimed at capacitating leadership capabilities within the Department
Improve stakeholder engagement with Department of Health
Managed to implement a LRB cleanup campaign project throughout the Province during the month of July 15
Detected, detained and deported a sizeable number of illegal immigrants under Operation Fiela umbrella
Footprint Expansion
Managed to support ID Smart Card Rollout to the banks (FNB and Standard bank)
Operations Management
Implemented the new operating hours model that seeks to ensure operations six days a week with no overtime and time off and therefore improving services to the people .

10. PROVINCIAL OVERVIEW & FOOTPRINT

11. PROVINCIAL CO-ORDINATOR
ORGANOGRAM: PROVINCIAL MANAGEMENT STRUCTURE
PROVINCIAL MANAGER
Mr AM Matsaung
PROVINCIAL CO-ORDINATOR
Mr DR Buthelezi
FINANCE AND SUPPORT
Ms PZ Ntshiba
EKURHULENI METRO
MS MM Moeketsi
OFFICES
Large – 2
Medium – 7
Small -6
Hospitals –14
Mobiles - 3
JOHANNESBURG METRO
Ms LM Mkhulise
Large - 2
Medium - 4
Small – 7
Hospitals – 20
Mobile - 2
TSHWANE METRO
Ms N Mlenzana
Large -2
Port of Entry – 1
Hospitals –21
SEDIBENG DISTRICT
Vacant Unfunded
Large - 1
Local – 4
Hospitals - 7
Mobile - 1
WESTRAND DISTRICT
Ms L Afilaka
Medium – 2
Hospitals – 5

12. GAUTENG PROVINCE: DISTRICTS
2,921,488 16 2 21
Region 3 City of Tshwane Metro
3,178,470 13 2
Region 1 City of Johannesburg Metro 15 14 20 3 8
Region 4 Ekurhuleni Metro 5
820,995 2
Region 2 Westrand District unipality
Number of offices
Number of Hospital
Population
Mobiles
916,484 1 7 8
Region 5 Sedibeng District Municipality

13. SUMMARY OF THE CURRENT FOOTPRINT FOR THE GAUTENG PROVINCE
TYPE OF OFFICE
DHA current footprint
Operational
Non Operational due to accommodation challenges
Local Office Large ( former RO) 8
Local Office Average ( former DO) 25
Local Office Small (former PSP) 19 15
4 not operational due to the buildings vandalised by service protests
Refugee Reception Centre 1
Health Facilities (HSP) 67 27
36 3G connectivity and 7 health facility work at a capacity of 30 %
Ports of Entry (POE) 2
Thusong Service Centre (TSC) 7

14. DHA FOOTPRINT (Offices) TSHWANE METRO
Modernised (Smart Cards)
Thusong Centers
Modernised
Pretoria
Yes
Mamelodi
Akasia
Lebotloane No
Temba
Not yet
Leretlhabetse
Ga-Rankuwa
Onverwacht(service point)
Enkangala(service point)
Mabopane
Atteridgeville
Centurion
Cyferskuil(service point)
Cullinan
Soshanguve
Total Modernised 5 1
Not Yet Modernised 4 6

15. DHA FOOTPRINT (Offices) JHB METRO
Modernised
Thusong
Johannesburg
Yes
Bara Mall
Not
Soweto
Ennerdale
Randburg
Lenasia
Alexandra
Eldorado Park
Maponya Mall
Orange Farm
Ivory Park
No Yet
Dobsonville
Roodepoort
Total modernised 6
Total not Modernised 1

16. DHA FOOTPRINT (Offices) EKURHULENI METRO
Modernised
PSP
THUSONG CENTER
Alberton
Yes
N/A
Katlehong
Not yet
Benoni
Not Yet
Boksburg
Vosloorus
Brakpan
Tsakane
Edenvale
Germiston
K/park
Tembisa
Nigel
Duduza
Springs
Kwa-Thema
Total Modernised 8
Total Not Modernised 1 5 01

17. DHA FOOTPRINT (Offices) WESTRAND DISTRICT
Westrand large
Modernised
Medium
Small office
Randfontein
Not yet
Krugersdorp
Yes
Kagiso
Carletonville
Khutsong
Not Yet
Mohlakeng (Currently not operational due to community unrest/ building vandalised by service delivery protests)
Bekkersdal (Currently not operational due to building vandalised by service delivery protests)
Brandvlei (Currently not operational due to building burnt)

18. DHA FOOTPRINT (Offices) WESTRAND DISTRICT
Sedibeng large
Modernised
Medium
Small
Vereeniging
Yes
Vanderbijpark
Devon
Not Yet
Sebokeng
Sharpville
Note yet
Evaton
Not yet
Bophelong
Heidleberg
Ratanda (Currently not operational due to building burned)
Total Modernised 1 2
Total not Modernised 4

19. DHA FOOTPRINT (hospitals)
Metro/District
Functional
Non-Functional(previously connected )
Manual collection (From health facilities that was never connected but are serviced
Johannesburg 7
7 working on a capacity of 30 % due to 3 G 4
Ekurhuleni 11 3 8
Tshwane 12 10
West Rand 1
Sedibeng 2 5
Mobile Offices
Total 44 28

20. CIVIC TARGETS

21. Projected Annual Target per Province 2015/2016
DHA Annual Target:
Projected births registered in province within 30 calendar days of birth
Regions
Baseline 2014/2015
Actuals 2014/2015
Projected Annual Target per Province 2015/2016
Q1 Target
Q1 Actuals
Johannesburg
48318
49263
52050
12221
12463
Westrand
11882
10807
12800
2919
2835
Tshwane
49487
50311
53309
12990
12252
Ekurhuleni
40308
48342
43421
10768
10558
 Sedibeng
11609
12506
3059
3569
TOTAL
161604
170973
174086
41958
41677

22. -We under-achieved the target by 281 CHALLENGES:
DHA Annual Target:
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
161604
174086
41958
Q1 PROGRESS:
STATISTICS
41677
ANALYSIS
-We under-achieved the target by 281
Out of birth register 260 are foreign births.
240 registered by informers
17455 birth registered at health facilities
23722 birth registered at Office
CHALLENGES:
Out of 68 health facilities 36 are not working due to 3G connectivity and 7 are working at a capacity of 30 %
Children not registered over weekends

23. Total Q1 Head office Application taken in
DHA Annual Target:
A projected 2.2 Million ID Smart Cards (GP ANNUAL TARGET )
Regions
Baseline 2014/2015
Actuals 2014/2015
Annual Target 2015/16
Q1 Target
Total Q1 Head office Application taken in
TOTAL Issue Q1 Office
Johannesburg
174350
144799
262080
65520
44435
45909
Westrand
17263
20549
20160
5040
5101
5368
Tshwane
81231
118076
134400
33600
34121
32729
Ekurhuleni
47113
102839
181440
45360
37255
36039
 Sedibeng
22763
43547
67200
16800
13086
12336
Total
342720
429810
665280
166320
133998
132381
For provinces

24. DHA Annual Target: A projected Identity Documents (first issue) issued to citizens 16 years of age and above -
Regions
Baseline
Actuals 2015/2016
Johannesburg
27714
7514
Westrand
4718
2670
Tshwane
32724
5614
Ekurhuleni
30373
3362
 Sedibeng
7829
1550
Total
103358
20710
For provinces

25. PROVINCIAL ID School Project /ID Smart Card25

26. DHA Annual Target:
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
429810
665280
166320
Q1 PROGRESS:
STATISTICS
133998
ANALYSIS
-We under achieved the target by for the first quarter
We have 23 offices that are online in the Province
There is a significant decline in application for green barcode ID document
CHALLENGES:
Offline mode does not work
Not having mobile solution to take applications at schools
Load shedding is one of the contributing factors

27. Passport applications Performance for 2014/2015  
Performance for 2014/2015
Performance for 2015/2016 Q 1
Regions
Manual Passport
Life Capture
Johannesburg
43646
75429
147
36164
Westrand
12122
4502
3029
3635
Tshwane
54882
24444
10646
11515
Ekhuruleni
33073
25948
3240
28610
Sedibeng
6970
7940
1435
3109
Total
150693
138263
18497
83033
Since the inception of life capture of passport the manual application has declined

28. IMMIGRATION TARGETS

29. Annual Target: Regions
100 % of undocumented foreigners deported within 30 calendar days (direct deportations)
Baseline
Actuals 2014/2015 Q1
Target
Actuals Q1
Johannesburg
100%
833/833
215/215
Westrand
368/368
5/5
Tshwane
344/344
13/13
Ekurhuleni
 641/978
221/221
 Sedibeng
40/40
TOTAL
 2226/2563
454/454
For provincial reporting only
Top 5 countries that are directly deported:
Ghana
Congo
India
Lesotho

30. DHA Annual Target:
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
100%
Q1 PROGRESS:
STATISTICS
454/454
ANALYSIS
There has been a significant improvement regarding direct deportations
CHALLENGES:

31. Top 10 countries transferred to Lindela
Annual Target:
Regions
100 % of undocumented foreigners transferred to Lindela deported within 20 calendar days
Baseline 2014 /2015
Actuals 2014/2015
Q1 Target
Actuals Q1
Johannesburg
100%
5193/5193
1142/1142
West rand
1078/1234
294/394
Tshwane
3544/3611
1290/1322
Ekurhuleni
5691/5743
1727/1747
 Sedibeng
620/657
59/86
TOTAL
16126/16413
4512/4691
For provincial reporting only
Top 10 countries transferred to Lindela
Zimbabwe Nigeria
Mozambique DRC
Lesotho Bangladesh
Malawi Swaziland
Pakistan China

32. DHA Annual Target:
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
100%
Q1 PROGRESS:
STATISTICS
4512/4691
ANALYSIS
CHALLENGES:

33. IMMIGRATIONS STATISTICS – (APRIL – JUNE 2015)
PORT CONTROL STATISTICS
PORT
Arrival
Departure
RSA
Foreigner
Lanseria Airport
4769
2158
4857
1920
Waterkloof Airbase
485
240
518 92
TOTAL

34. Province Province Province
ASYLUM SEEKER MANAGEMENT – PRETORIA REFUGEE RECEPTION CENTRE
100% FIRST INSTANCE STATUS DETERMINATION FINALISED WITHIN 3 MONTHS
Province
100% First instance status determination finalized within 3 months 2014/15
Annual Target 2014/15
100% First instance status determination finalized within 3 months 2015/2016
Pretoria Refugee Reception Office
April 2014-March 2015 (application received )
Finalised (33 926)
Received (16 250)
Finalised (10 351)
2 DAYS TO PROCESS A REFUGEE ID APPLICATION FROM DATE OF RECEIPT
Province
2 Days to process a refugee ID application from date of receipt to dispatch 2014/15
Annual Target 2014/15
2 Days to process a refugee ID application from date of receipt to dispatch 2015/16
Pretoria Refugee Reception Office
System crashed during the Month of March 2015
Dispatched April 355
May 389
June 419
1 DAY TO RECEIVE REFUGEE ID AT OFFICE OF APPLICATION
Province
1 Day to receive refugee ID at office of application
2014/15
Annual Target 2014/15
1 Day to receive refugee ID at office of application 2015/16
Pretoria Refugee Reception Office
System crashed during the Month of March 2015
April IDs 249
May IDs 632
June IDs

35. 1 Day to receive refugee ID at office of application 2015/16
FIRST INSTANCE STATUS DETERMINATION FINALIZED WITHIN 3 MONTHS
Province
100% Of first instance status determination finalized within 3 months 2014/2015
100% Of first instance status determination finalized within 3 months 2015/2016
2 Days to process a refugee ID application from date of receipt to dispatch
2 Days to process a refugee ID application from date of receipt to dispatch 2015/16
1 Day to receive refugee ID at office of application
2015/16
1 Day to receive refugee ID at office of application 2015/16
Pretoria Refugee Reception Office
April 2014-March 2015 (application received )
Finalised (33 926)
Received (16 250)
Finalised (10 351)
Statistics April 355
May 389
June 419
Received from HQ
April 249
May 632
June 1000
Issued to applicants April 464
May 470
June 322
TOP 5 ASYLUM SEEKING COUNTRIES
Zimbabwe
Nigeria
Asians (Bangladesh,Pakistan,India)
Ethiopia
Somalia
TOP 3 ASYLUM APPROVALS
-Ethiopia
-DRC
-Somalia

36. FINANCE AND SUPPORT SERVICES

37. 100% of valid invoices settled within 30 days of receipt and approval
Annual Target:
100% of valid invoices settled within 30 days of receipt and approval 
Months
Number of orders issued
Number of invoices received, certified & submitted for payment
Number of invoices paid within 30 days
Number of invoices not paid within 30 days
% compliance
2014/2015
835
1693
1667 23
98.65%
Q1 2015/2016
263
308
100%
For all business units

38. DHA Annual Target: Payment of invoices within 30 days
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
100%
Q1 PROGRESS:
STATISTICS
308/308
ANALYSIS
The target has been achieved during Q1
There has been significant Improvement of payment of invoices
CHALLENGES:

39. STAFF PROFILE LEVEL MALE DISABILITY FEMALE TOTAL 14 1 13 5 6 12 08 0013 5 6 12 08 00 03 11 01 10 28 23 51 9 04 05 8 78 94
172 7 48 02 72
120
356
679 09
1035 15 26 4 3 60 83
Total 
556
956
1512

40. EMPLOYMENT EQUITY AGES NUMBER OF OFFICIALS MALE FEMALE 18 - 35 492 163
AGE OF EMPLOYEES
MALE
FEMALE
492
163
329
36-51
778
301
477
52- 55
135 48 87
56 and above
107 44 63
TOTAL
1512
556
956

41. PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS
Total Establishment
Total Filled
Vacant
Funded
1575
1512 63
Capacity Rate
96% 4%

42. Filling of Vacancies: From April to June 2015
Region
Total Posts
Advertised
Not Advertised
Shortlisted
Not Shortlisted
Interviewed
Not Interviewed
Filled Posts April to June
Filled posts from 01 July to date
JHB 13 11 02 08 05 06 10
Tshwane 18 15 03 07
Westrand and Sedibeng 16 12 04
Ekurhuleni 01 14
TOTALS 63 54 9 45 43 20 28 34

43. Filling of Vacancies: Breakdown of posts as per advertisement:
HRMCM 28/2015
HRMC 31/2015
HRMCM 34/2015
HRMC 44 /2015
HRMC 55/2015
Immigration Office 17
Control Immigration 07
Assistant Director : IMS 01
Administration Clerk 03
Immigration Officer 02
Chief Administration Clerk 01
Control Immigration Officer 01
Senior Admin Officer Finance 01
Administration Clerk 04
Immigration Office 02
Mobile Driver 01
Administration Clerk 01
Civic Services Supervisor 01
Grounds man 01

44. PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM
DESCRIPTION
PERFORMANCE AGREEMENT
PERCENTATAGE%
2013/14
1536
100%
2014/15
1539
99%
1st quarter (2015/2016)
1336
90%
NOTE
PMDS for 2014/15 – the reason for 99% was due to 6 termination of contract and 3 resignations

45. MANAGEMENT OF LEAVE Regions
Number of Leave certificates received from offices on monthly basis -
April 2015
Number of Leave certificates received from offices on monthly basis -
May 2015
Number of Leave certificates received from offices on monthly basis - June 2015
Johannesburg 1
Westrand & Sedibeng
Tshwane
Ekurhuleni
Provincial Office
Lanseria
Marabastad RRC
Total 7

46. COMPENSATION OF EMPLOYEES AS AT 31 MARCH2015
SUMMARY OF BUDGET 2014/2015
COMPENSATION OF EMPLOYEES AS AT 31 MARCH2015
OFFICE/REGION
BUDGET
ACTUAL AMOUNT SPENT
PROVINCIAL MANAGER
15,383,000.00
17,821,382.35
FINANCE&SUPPORT -
MARABASTAD
49,165,000.00
47,558,244.27
LANSERIA
5,557,000.00
5,488,164.13
JOHANNESBURG REGION
90,802,000.00
92,509,374.39
SEDIBENG DISTRICT
33,537,000.00
35,215,427.33
TSHWANE METRO
73,149,000.00
75,709,787.82
EKURHULENI METRO
70,056,000.00
72,671,263.05
WEST RAND DISRICT
32,490,000.00
32,140,140.90
TOTAL
370,139,000.00
379,113,784.24
On compensation of employees the province overspent by 2.29% (R9,056,257.82), the cause of this is the salary adjustment of certain salary levels (9/10 & 11/12) as instructed by the DPSA.

47. GOODS & SERVICES 2014/2015: AS AT 31 MARCH 2015
SUMMARY OF BUDGET 2014/2015
GOODS & SERVICES 2014/2015: AS AT 31 MARCH 2015
OFFICE/REGION
BUDGET
ACTUAL AMOUNT SPENT
COMMITMENT
TOTAL SPENDING
AVAILABLE AMOUNT
ACTUAL%
SPENT%
PROVINCIAL MANAGER
2,486,400.00
1,791,048.84
223,980.04
2,015,028.88
471,371.12
72.03%
81.04%
FINANCE AND SUPPORT
13,773,000.00
12,725,935.41
174.49
12,726,109.90
1,046,890.10
92.40%
MARABASTAD
2,488,000.00
2,516,687.74
1,519.11
2,518,206.85
-30,206.85
101.15%
101.21%
LANSERIA
91,000.00
84,904.49
1,421.98
86,326.47
4,673.53
93.30%
94.86%
JOHANNESBURG METRO
1,901,000.00
2,782,333.92
32,495.74
2,814,829.66
-913,829.66
146.36%
148.07%
SEDIBENG DISTRICT
955,000.00
853,685.88
28,593.75
882,279.63
72,720.37
89.39%
92.39%
TSHWANE METRO
1,798,000.00
2,176,416.10
45,025.94
2,221,442.04
-423,442.04
121.05%
123.55%
EKURHULENI METRO
1,533,600.00
1,732,683.98
30,900.87
1,763,584.85
-229,984.85
112.98%
115.00%
WEST RAND DISTRICT
946,000.00
978,475.19
47,190.11
1,025,665.30
-79,665.30
103.43%
108.42%
Total
25,972,000.00
25,642,171.55
411,302.03
26,053,473.58
-81,473.58
98.73%
100.31%
For all business units
Overall the Province is in line with the spending of 100% on goods services and is within 2% for under or overspending guideline with an overspending of 0.31% (R 81,473.58) which is caused by household expenditure.
Households includes leave gratuity which are payouts when employees resign

48. COMPENSATION OF EMPLOYEES 2015/2016 : AS AT 31 JULY 2015
SUMMARY OF BUDGET 2015/2016
COMPENSATION OF EMPLOYEES 2015/2016 : AS AT 31 JULY 2015
 OFFICE/REGION
BUDGET
ACTUAL SPENDING
PROVINCIAL MANAGER
16,628,000.00
5,632,097.65
FINANCE AND SUPPORT -
MARABASTAD
49,472,000.00
16,845,099.64
LANSERIA
5,648,000.00
1,847,097.46
JOHANNESBURG METRO
93,820,000.00
31,843,943.91
SEDIBENG DISTRICT
35,126,000.00
11,789,326.38
TSHWANE METRO
75,923,000.00
27,415,452.72
EKURHULENI METRO
72,969,000.00
24,802,889.07
WEST RAND DISTRICT
34,543,000.00
10,970,477.42
Total
384,129,000.00
131,146,384.25

49. GOODS&SERVICES 2015/2016: AS AT 31 JULY 2015
SUMMARY OF BUDGET 2015/2016
GOODS&SERVICES 2015/2016: AS AT 31 JULY 2015
 OFFICE/REGION
BUDGET
ACTUAL SPENDING
COMMITMENT
TOTAL SPENDING
AVAILABLE AMOUNT
Actual
% Spent
PROVINCIAL MANAGER
1,913,000.00
486,748.87
118,559.23
605,308.10
1,307,691.90
25.44%
31.64%
FINANCE AND SUPPORT
13,703,000.00
4,407,520.32
501,496.65
4,909,016.97
8,793,983.03
32.16%
35.82%
MARABASTAD
1,670,000.00
807,450.72
694,277.93
1,501,728.65
168,271.35
48.35%
89.92%
LANSERIA
233,000.00
0.00
24,789.19
208,210.81
0.00%
10.64%
JOHANNESBURG METRO
2,023,000.00
926,823.16
569,875.66
1,496,698.82
526,301.18
45.81%
73.98%
SEDIBENG DISTRICT
1,032,000.00
166,553.71
274,838.45
441,392.16
590,607.84
16.14%
42.77%
TSHWANE METRO
2,043,000.00
283,010.87
477,630.92
760,641.79
1,282,358.21
13.85%
37.23%
EKURHULENI METRO
1,686,000.00
1,381,422.67
257,349.87
1,638,772.54
47,227.46
81.93%
97.20%
WEST RAND DISTRICT
1,044,000.00
567,693.62
252,938.67
820,632.29
223,367.71
54.38%
78.60%
Total
25,347,000.00
9,027,223.94
3,171,756.57
12,198,980.51
13,148,019.49
35.61%
48.13%
The Province has committed funds to contractual obligations hence on goods and services.
Overall the Province is in line with the spending of % on goods services and is within 2% for under or overspending guideline at 0.81%.

50. REVENUE COLLECTION PER MUNICIPALITY 2014/2015: AS AT 31 MARCH 2015
REGION
TOTAL COLLECTED
JOHANNESBURG METRO
70,060,216.80
TSHWANE METRO
64,542,621.64
EKURHULENI METRO
58,816,180.90
WESTRAND DISTRICT
13,345,482.35
SEDIBENG DISTRICT
12,463,531.00
TOTAL
219,228,032.69

51. REVENUE COLLECTION PER MUNICIPALITY 2015/2016 AS AT 31 JULY 2015
REGION
TOTAL COLLECTED
JOHANNESBURG METRO
23,385,445.00
TSHWANE METRO
20,341,797.25
EKURHULENI METRO
16,137,151.00
WESTRAND DISTRICT
4,890,735.25
SEDIBENG DISTRICT
4,587,730.00
TOTAL
69,342,858.50

52. FLEET MANAGEMENT KEY AREA NUMBER PERCENTATAGE Vehicles
Number of vehicles in the Province
184
100
Number of Functional vehicles
176/184
95.65%
Number of vehicles involved in accidents
8/184
4.35%
New vehicles received (131 G-vehicles earmarked for replacement)
13 of 131
9.92%
Mobile offices
Number of mobile offices 10
100%
Number of dysfunctional mobile 0%
Number of Functional mobiles

53. ASSET MANAGEMENT AND SCM FUNCTIONS:
Nr of Assets on Province FAR
Additional assets not on register
Leased assets
F/ L Assets
Not verified
Audit information
27532
112
613
None
Verified
Unverified
Region/Office
Value-Verified %
Value-Unverified
Ekurhuleni
5421
31,539,351.68
99% 38
188,898.36 1%
Johannesburg
7823
32,731,344.96
112
191,548.37 PM
695
4,325,380.32
96% 27
141,010.10 4%
Lanseria
117
100% - 0%
Sedibeng
2611
12,782,069.76 12
56,790.91
Tirro
1479
5,868,921.89
94% 89
226,995.52 6%
Marabastad
2082
5,831,407.60
88%
293
352,757.74
12%
Tshwane
4695
21,276,116.40 24
63,807.05
Westrand
1996
7,572,504.37 18
8,391.80
Total
26,919
126,252,477.30
98%
613
1,230,199.85 2%
AG asset audit concluded at:
Awaiting final report
Outcomes:

54. EMPLOYEE RELATIONS CASES KEY AREA NUMBER OF CASES REPORTED OUTCOMES
Fraud & Corruption 9 17
Improper Conduct 1 2
Abscondment
Financial Misconduct
Gross Negligence 6 7
Negligence
Cross Dishonesty
Assault 3
SANCTIONS
Dismissals
Warnings

55. COUNTER CORRUPTION AND SECURITY SERVICES
Corruption Unit and Security (CCSS):
Cases received = 18
Finalized - 6
Outcome = 14
Challenges

56. Collection and transfer to the bank is done on a daily basis.
CASH IN TRANSIT
ARRANGEMENTS
The Department has contracted Fidelity for Cash-in-transit services in offices.
Collection and transfer to the bank is done on a daily basis.
There has been challenges on non returning of bank books from Fidelity.
Office managers are responsible for the management of the process.

57. PROJECTS

58. PROVINCE
DHA OFF.
DATE
POLICE STATION
ARRESTS
REMARKS
GAUTENG 19
SEBOKENG 59 30
CARLTONVILLE 42 38
HONEYDEW
231 39
/17
SUNNYSIDE 41 37
DOBSONVILLE 29
TEMBISA
180 07
BENONI 14
MEYERTON 63 46
KAGISO 10

59. PROVINCIAL OUT REACH PROGRAMMES
DISTRICT
DATES
NUMBER OF VENUES
BUDGET
STATISTICS GENERATED
Johannesburg Metro
17-20 July 2015
 27
60 Officials
Births < ID: First Re-issue: LRB : REVENUE : R
Ekurhuleni Metro
21-24 July 2015
 37
85 Officials
Births < ID: First Re-issue: LRB : REVENUE : R
Westrand District
15-17 July 2015
 20
70 Officials
Births < ID: First Re-issue: LRB : REVENUE : R
Sedibeng District
13-15 July 2015
 26
64 Officials
Births < ID: First Re-issue: LRB : REVENUE : R
Tshwane Metro
25-27 July 2015
 11
76 Officials 
Births < ID: First Re-issue: LRB : REVENUE : R

60. Issue Achievements What has improved
Roll out of smart Card
Smart card is being piloted at 2 Banks namely First National and Standard bank
Client will have the option to apply for ID Smart Cards while banking and this will alleviate pressure at DHA offices. Access to services by clients will improve
Launch of Moetapele
Launch of Moetapele at our Edenvale office .
More effective and efficient client services are rendered . Cashless options make it more convenient for clients to pay for the service. High volume of clientele.
Late Registration of birth - High impact outreach
All regions in the province had high impact on later registration of birtha
Eradication of Late Registration of births building up to discontinuance.
Redeployment of Permitting staff
Redeployment of permitting staff to other section .
More staff capacity at civic servers and immigration .
Maponya Mall as a ID Smart Card office
Online ID Smart Cards and Passports applications
Service delivery Improvement

61. Challenges Issue Challenges What needs to be been done
Unstable Hospital network Connectivity
Birth Registration that is supposed to happen in Hospitals, is not happening
Speed up solution to address poor network connectivity
SITA down times
Affects operations and increases the waiting periods of clients in offices
Exploring alternative solutions
Smart card equipment
New equipment such as queue management system need to be maintained
Additional budget for maintenance.

62. Thank you
Siyabonga