1. Measuring the Value: Valuing the Measure Caslin 12 th – 15 th June 2006 Deborah Novotny Head of Preservation

2. 2 2 Overview - Times they are a-changin’ Two examples:  Contingent Valuation  condition survey

3. 3 3 Modernisation programme  2000 modernisation programme  new CEO  reorganisation management structure  rigorous strategic agenda  re-engineered information supply service  obtain electronic legal deposit  Optimise efficiency savings  programme of reform  service improvement

4. 4 4 Graph of funding

5. 5 5 Measuring Our Value  independent economic impact study  Kenneth Arrow & Robert Solow  quantitative evaluation  economic  cultural  social  intellectual  directly  indirectly

6. 6 6 Contingent Valuation  2000 people interviewed  random selection from different groups  snapshot  does not capture emerging products and services e.g. digitisation and web-based services

7. 7 7 Contingent Valuation Methodology:  Questionnaire 1. willingness to pay 2. willingness to accept 3. investment in accessing the services 4. the cost of alternative 5. change in demand to a hypothetical price change

8. 8 8 Results of the study  The total value each year of the British Library is £363m of which £304m is indirect value and £59m direct value.  For every £1 of public funding the British Library receives annually, £4.40 is generated for the UK economy.  If the British Library did not exist, the UK would lose £280m of economic value per annum. £363m £83m Benefit cost ratio 4.4:1 Total Value per annum Public Funding

9. 9 9  background to the surveys programme  headline results  using the findings  need for an objective picture of the state of the collections  need for a standardised tool to achieve this BL Preservation Needs Assessment Surveys

10. 10 Pas weighted scoring  Sample of c.400 items assessed (+/- 5% accuracy)  Low score = low preservation need/low priority  High score = high preservation need/high priority

11. 11 PAS Scoring Very Low Priority (1-20) Medium Priority (41-60) High Priority (61-80) Low Priority (21-40) Very High Priority (81-100) BAND 1BAND 2BAND 3BAND 4BAND 5

12. 12 KNOWING THE NEED - National UK Picture 97 surveys completed so far  43,000 individual items surveyed (represents estimated 28 million collection items)  87% of UK collections are in stable condition  13% of UK collections are in unstable condition  70% of material surveyed show some form of damage  21% of material surveyed showed evidence of brittle paper  80% of all newspapers surveyed showed some form of damage  Most pressing issues are environment, written disaster plan, Storage, ‘housekeeping’ – cleaning.

13. 13 BL results: condition (as % stable/unstable)

14. 14 Condition survey - assessment

15. 15 Results: NEWSPAPER LIBRARY Condition and Preservation Priority Bands % Stable: 65.92 % Unstable: 34.08 % in Band 1: 1 % in Band 2: 41.79 % in Band 3: 38.31 % in Band 4: 18.15 % in Band 5: 0.75

16. 16 Results: MAPS Condition and Preservation Priority Bands % Stable: 92.35 % Unstable: 7.65 % in Band 1: 33.58 % in Band 2: 57.28 % in Band 3: 8.64 % in Band 4: 0.5 % in Band 5: 0

17. 17  establish a baseline figure of condition (KPI)  make informed preservation funding decisions  contribute to the national picture of preservation needs  answer ad hoc preservation questions  gain valuable incidental information  learn from the experience for future surveys Using the results

18. 18 Condition of the collections: Key Performance Indicator delivered March 2004 86% of the British Library’s collections in stable condition Using the results: baseline statistic

19. 19 Preservation bidding cycle  £3m preservation budget  collection areas bid for work via bidding database  same format, same criteria applied to all bids  bids for  conservation  boxing/enclosure  binding  microfilming  digitisation  migration  furbishing  condition assessment OctNov Dec-Jan Bidding cycle begins All bids submitted by end of month  All bids verified, scores computed  bids for external services costed, budget profiled  bids for internal treatments sent to Conservation for estimating Feb Preservation Board meets to ratify budget and bid programmes April Programmes begin

20. 20 Preservation Bidding Scoring Matrix

21. 21 Using results: comparing strategies – an example of “What if” projections

22. 22 The end Happy to be here Happy to answer questions Thank you