1. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company MEDES: Development of a completely new Spanish medical bibliographic database Cebrián, S. and Moreno, Y. Medical Information Department 9 th European Conference of Medical and Health LibrariesSantander, September 20 th -25 th 2.004

2. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Evolution of information systems and databases Technologic systems evolution databases appearance Internet/Intranet development = Information diffusion = databases development Databases have become an essential work tool for information professionals and in teaching and research centres.

3. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Appearance of the large Medical Databases 19th century: an awareness of the need for creating up-to-date medical bibliographic indexes. Excerpta Medica National Library of Medicine In Spain Index Medicus Hispanis (1904) 1928-1936 Índice Español de Literatura Médica Since 1971 Índice Médico Español (IME) Virtual Health Library (Biblioteca Virtual en Salud, BVS) (Panamerican Health Organisation – World Health Organisation ) Índice Bibliográfico Español en Ciencias de la Salud, IBECS

4. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company MEDES: Desing of the Database To organize our library collection in a systematised way, to know exactly the information available to recover the information easily. It was elaborated for the exclusive use of the Medical Information Department. Reference Manager Minimal bibliographical description To manage the journals of our service Our internal users needed information about the Spanish journals in our Department. An internal and complete database was necessary... but

5. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company MEDES: Desing of the Database A team was created to analyse the situation and the project viability : to create a new database. Requirements Access to the database: accessible from the Intranet Database fields clear and well-define: authors, source, type of document, notes, summary, and key words Search system based on boolean algebra Screens structure: simple and clear Search modes: It should at least include the free and advanced search modes Keywords: all the references will be indexed by key words Content of the references: the whole contents of the journals will be included Summary: all the bibliographic references include an author summary Accessibility and handling: easy access and easy handling Database name: MEDES(Medicina en Español)

6. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company MEDES: Creation of the Database Journal titles the most relevant titles concerning the therapeutic fields researched by the laboratory Start year 2001- Updating frequency was established as monthly Thesaurus: MEDES has its own thesaurus Software: no software application on the market could be adapted to our needs, an internal software was created (Oracle application) Working groups A work group was created : members of the Medical Information Department and Systems Department Two different interfaces were created: internal use. documental use key words controlsummaries control And external use = users Controversial aspects

7. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Results Includes more than 14,000 references Includes 37 journal titles Keywords Summary Monthly update Different kind of searches: simple, advanced, by journal, by incomplete reference Print and file the results MEDES has been conceived as a reference database without direct access to the document

8. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Simple search

9. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Simple search

10. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Simple search

11. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Simple research

12. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Advanced search

13. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Search by journal

14. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Search by incomplete reference www.documentacionmedica.com

15. File name/location Company Confidential Copyright © 2000 Eli Lilly and Company Conclusions After many months of work, MEDES has became operative Results of all these efforts can be seen in this living tool It has been a very positive an interesting experience The creation of this tool means a commitment to our users with no time limit Our next stage is to convert the current keyword index into a complete thesaurus, which constitutes a new and fascinating professional challenge. Cebrián, S. and Moreno, Y.Medical Information Department