1. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-1 Office Excel 2007 Lab 3 Managing and Analyzing a Workbook

2. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-2 Objectives Correct worksheet errors Use absolute references Copy, move, name, and delete sheets Use AutoFill Reference multiple sheets Use Find and Replace

3. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-3 Objectives Zoom the worksheet Split windows and freeze panes Use what-if analysis and Goal Seek Control page breaks Change page orientation Add custom headers and footers Print selected sheets and areas

4. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-4 Concept Preview Absolute Reference Sheet Name AutoFill Sheet and 3-D References Find and Replace Split Windows Freeze Panes What-If Analysis Goal Seek Conditional Formatting

5. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-5 Outline Correcting Worksheet Errors –Using the Formula Error Checker –Calculating an Average –Correcting Formula Errors Individually –Using Absolute References

6. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-6 Outline Working with Sheets –Copying Between Sheets –Renaming Sheets and Coloring Sheet Tabs –Filling a Series –Referencing Multiple Sheets –Deleting and Moving Sheets

7. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-7 Outline Finding and Replacing Information –Finding Information –Replacing Information Saving to a New Folder

8. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-8 Outline Managing Large Worksheets –Zooming the Worksheet –Going to a Specific Cell –Splitting Windows –Freezing Panes –Watching Cells

9. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-9 Outline Forecasting Values –Performing What-If Analysis Manually –Using Goal Seek Using Conditional Formatting –Creating Rules Manager –Creating Data Bars

10. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Customizing Print Settings –Controlling Page Breaks –Adding a Custom Header and Footer –Printing Selected Sheets –Printing Selected Areas Key Terms FAQs Discussion Questions

11. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-11 Correcting Worksheet Errors

12. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-12 Excel Error Values

13. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-13 Using the Formula Error Checking Can correct errors individually Can use Excel's formula error checker tool –Checks all errors one at a time –Identifies the problem –Suggests corrections

14. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-14 Calculating an Average

15. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-15 Correcting Formula Errors Individually

16. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-16 Using Absolute References

17. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-17 Concept 1 An absolute reference is a cell or a range in a formula whose location does not change when the formula is copied To avoid relative adjustment of cell references, enter a $ (dollar sign) before the column letter and row number –Changes cell reference to absolute –Cell reference does not change when copied Absolute Reference

18. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Examples of Relative and Absolute References

19. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-19 More on Absolute Reference Cells

20. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-20 Working with Sheets Worksheets

21. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-21 Copying Between Sheets Select the source to copy Switch to the new sheet to specify the destination All worksheet data, graphic objects, and formatting, except for the column width settings, are copied

22. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Renaming Sheets and Coloring Sheet Tabs As more sheets are added, remembering what information is in each sheets becomes difficult Renaming the sheets can help to clarify the contents

23. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-23 Concept 2 Can be up to 31 characters Can be entered in uppercase, lowercase, or a combination Can contain any combination of letters, numbers, and spaces Cannot contain the characters : ? * / \ Cannot be enclosed in square brackets Sheet Name

24. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-24 Changing Tab Colors

25. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Filling a Series Use AutoFill to enter the months May and June

26. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-26 Concept 3 Helps to easily enter a series of headings Recognizes trends Automatically extends data and alphanumeric headings as far as you specify Dragging the fill handle activates the AutoFill feature AutoFill Fill handle

27. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-27 AutoFill Examples

28. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-28 Referencing Multiple Sheets With Excel, you can create a formula that references cells in other worksheets

29. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-29 Concept 4 Formulas can reference cells in other sheets of a workbook Formula contains a sheet reference –Name of the sheet followed by an exclamation point and the cell or range (=Sheet2!B17) 3-D references are used for the same cell or range of cells on multiple sheets Sheet and 3-D References

30. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-30 3-D References

31. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Hiding Gridlines and Headings

32. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-32 Deleting and Moving Sheets Display the sheet to be deleted –In the Cells group open the DELETE menu –Click DELETE to remove the sheet To move a sheet, drag the selected tab along the rows of sheet tabs to the new location

33. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Finding and Replacing Information

34. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-34 Concept 5 Helps you quickly find specific information Automatically replaces with new information The Find command locates all occurrences of the text or numbers you specify The Replace command works with the Find command Find and Replace

35. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-35 Find and Replace Options

36. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-36 Finding & Replacing

37. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Replacing Information

38. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-38 Saving to a New Folder

39. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-39 Managing Large Worksheets Zoom to change how much information is displayed Split windows to view different areas of the same sheet at the same time Freeze panes

40. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-40 Concept 6 Split Windows Allows you to divide a worksheet window into sections Sections of window are called panes The worksheet can be divided into … –Two panes (horizontally or vertically) –Four panes Each pane can be scrolled independently

41. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Split Window

42. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-42 Concept 7 Prevents the data in the pane from scrolling as you move to different areas in a worksheet Can freeze information in the top and left panes only Useful when your worksheet has row and column headings Freeze Panes

43. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating Freeze Panes

44. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-44 Frozen Panes

45. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-45 Watching Cells

46. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Forecasting Values

47. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-47 Concept 8 A technique used to evaluate the effects of changing selected factors Quickly see the effects of changes when you substitute different values in cells What-If-Analysis

48. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-48 Concept 9 Used to find the value needed in one cell to attain the desired result in another cell Varies the value in a cell you specify until a formula returns the desired result The value of only one cell can be changed Goal Seek

49. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-49 Goal Seek

50. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Goal Seek Results

51. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Conditional Formatting

52. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-52 Concept 10 Changes the appearance of a range of cells based on a condition –If cells meet the conditions, they are formatted –If cells do not meet the conditions, they remain unformatted There are several ways to applying conditional formatting Conditional Formatting

53. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Conditional Formatting Table

54. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating Cell Rules

55. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Use Rules Manager

56. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating a New Rule

57. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Specifying the Range for Conditions

58. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating Data Bars Displays bars similar to a bar chart within each cell Shows the relative values of the cell The size of the number determines the length of the bar

59. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-59 Customizing Print Settings Control page breaks Change the page orientation –Portrait –Landscape Center the worksheet on a page Hide gridlines Add custom header and footer information

60. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-60 Control Page Breaks

61. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-61 Adding Custom Header and Footer

62. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Adding a Footer

63. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Scale Sheets to One Page

64. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-64 Printing Selected Areas Select the cell range you want to print Click in the Page Setup group and choose Set Print Area

65. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-65 Key Terms cont. 3-D reference absolute reference AutoFill conditional formatting Find and Replace freeze panes Goal Seek mixed reference page break Pane print area sheet name sheet reference split window what-if analysis

66. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-66 FAQs 1.How do I change the name of a worksheet? 2.Is there an easy way to enter a series of headings in Excel? 3.I need to rearrange the order of my worksheets. How can I do this?

67. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-67 FAQs 4.How can I split my Excel window to view more information? 5.Help! I can't see the column and row heading when I scroll through my worksheet. What can I do? 6.How does the Watch Window function work? 7.Is there a way to do forecasting in Excel?

68. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-68 FAQs 8.How can I change the color on the worksheet tabs? 9.How can I display gridlines when printing? 10.What is goal seek? 11.I need to print only a range of cells from my worksheet. How can I do this? 12.I want the date to appear on the bottom of my worksheet. How can I do this?

69. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-69 Discussion Questions 1.Your project involves working with multiple Excel worksheets for sales for the different quarters. Explain how the 3-D function can assist you in calculating totals for the year. How does this work? 2.Explain What-If-Analysis and how Goal Seek works in Excel.

70. McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-70 Discussion Questions 3.Discuss the various options available in Excel to work with a large worksheet. 4.Give two examples of using the Watch Window function in Excel. 5.It is time to print your worksheet. What print options in Excel can assist you in making your sheet more professional?