1. Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins University, funded by the Department of Health and Human Services, Office of the National Coordinator for Health Information Technology under Award Number IU24OC000013.

2. Managing Project Time, Cost, and Procurements Learning Objectives—Lecture a Define project management time activities. Define project cost management activities. Define project procurement activities. 2 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

3. Introduction and Overview 5 Process Groups Initiating Planning Executing Monitoring and controlling Closing 9 Knowledge Areas 42 Project Management Processes 3 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

4. Process Group Sequence 4 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

5. Essential Planning Processes Collect requirements process Define scope process Create WBS process Define activities process Developing schedule, determining budget & making procurement decisions 5 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

6. Project Activities by Process Group 6 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

7. Collect Requirements Process 7 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

8. Define the Scope Process 8 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

9. Create the WBS Process 9 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

10. Work Breakdown Structure (WBS) 10 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

11. Work Breakdown Structure(WBS) Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

12. Define Activities Process 12 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

13. Developing Schedule, Determining Budget, and Making Procurement Decisions 13 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

14. Schedule and Cost Constraints Early in the project it is important for the project team to work with the key stakeholders to identify project constraints related to scope, time, cost, and other items (technical, legal, etc). 14 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

15. Exercise 1.List project constraints inherent in your organization. 2.List unique constraints you have encountered on individual projects. 15 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

16. Project Constraints PROJECT MANAGER Manages the Project Constraints 16 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

17. Triple Constraint: Basic Foundation of Project Management Competing demands on projects: 1.Scope 2.Time 3.Cost Consider all constraints equal unless otherwise stated 17 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

18. Strategies to Manage Schedule and Cost Constraints Questions to ask: Importance of each constraint? Is possible to prioritize the constraints (rank order)? What is the flexibility of a constraint? Can the deadline or budget be negotiated? What is the customers’ risk tolerance? 18 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

19. Time Management Process Sequence Define activities Sequence activities Estimate activity resources Estimate activity durations Develop a schedule Control schedule 19 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

20. Time Management Processes and Outputs 20 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

21. Developing a Project Schedule Activities are sequenced (predecessors and successors are determined) Activity paths are determined Duration of each path is calculated Critical path is identified (longest path & determines the soonest the project will complete) 21 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

22. Managing Project Time, Cost, and Procurements Summary—Lecture a Work Breakdown Structure –Work packages to list of activities Project time and cost management activities –Define, sequence, and estimate activities –Develop schedule –Develop budget –Control budget 22 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

23. Managing Project Time, Cost, and Procurements References—Lecture a References Fleming Q, Koppelman J. (2006) Earned Value Project Management. 3 rd ed. Newtown Square, Pennsylvania: Project Management Institute (PMI). Fleming Q. (2003) Project procurement management: contracting, subcontracting, teaming. 1 st ed. FMC Press; 2003. Houston S, Bove LA. (2010) Project Management for Healthcare Informatics. New York: Springer Science + Business Media, LLC. Kerzner H. (2009) Project Management: a Systems Approach to Planning, Scheduling, and Controlling. 10 th ed. Hoboken, NJ.:Wiley. Project Management Institute, A Guide to the Project Management Body of Knowledge. 4 th ed (2008).Newtown Square, PA: PMI. Scwalbe K. (2009) Information technology project management (with Microsoft Project 2007 CD-ROM). 6th ed.; Boston: Cenage Learning. Stackpole C. (2009). A Project Manager’s Book of Forms: A Companion to the PMBOK Guide. Hoboken, N.J.:Wiley; Wysocki, RK. (2009) Effective project management: traditional, agile, extreme. 5th Edition. New York: Wiley; 2009. 23 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a

24. Managing Project Time, Cost, and Procurements References—Lecture a Charts, Tables, Figures Table 6.1. Project Activities by Process Groups. Courtesy of Theron Feist. Table 6.2 Time Management Outputs and Processes. Courtesy of Theron Feist. Images Slide 4: Process Group Sequence. Courtesy of Theron Feist. Slide 7: Collect Process Requirements. Courtesy of Theron Feist. Slide 8: Define the Scope Process. Courtesy of Theron Feist. Slide 9: Create the WBS Process. Courtesy of Theron Feist. Slide 10: Work Breakdown Structure (WBS). Courtesy of Theron Feist. Slide 11: Work Breakdown Structure. Courtesy of Theron Feist. Slide 12: Define Activities Process. Courtesy of Theron Feist. Slide 13: Developing Schedule. Courtesy of Theron Feist. Slide 16: Henri Gannt. Creative commons: Wikipedia. Available from: http://en.wikipedia.org/wiki/File:Henri_Gannt.jpg http://en.wikipedia.org/wiki/File:Henri_Gannt.jpg 24 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a