1. Project Management

2. Project Characteristics What is Project Management ?
Session 2: PROJECT MANAGEMENT PROCESS
Project Characteristics
What is Project Management ?
Project Life Cycle and Project Management Output
5 Processes and 9 Knowledge Area
Managing a Project

3. PROJECT CHARACTERISTICS
Is a TEMPORARY endeavour undertaken to create a UNIQUE product, service or result
START
 TEMPORARY
FINISH
STOP OR
MEASURABLE
 UNIQUE
QUANTIFIABLE

4. Project requires RESOURCES, often from VARIOUS AREAS
PROJECT ATTRIBUTES
Has a UNIQUE Purpose
Project is TEMPORARY
Project requires RESOURCES, often from VARIOUS AREAS
Project should have a PRIMARY SPONSOR or CUSTOMER
Project involves UNCERTAINTY

5. WHAT IS PROJECT MANAGEMENT ?
Is the application of Knowledge, Skills, Tools and Techniques to Project Activities to meet Project Requirements

6. PROJECT, PROGRAM & PORTFOLIO MANAGEMENT
PROGRAMS
PROJECTS

7. ORGANIZING & PREPARING
PROJECT LIFE CYCLE & PM OUTPUT
TIME
STARTING
ORGANIZING & PREPARING
CARRYING OUT WORK
CLOSING
Project
Charter
Project
Management
Plan
Accepted
Deliverables
Archived
Project
Documents
PROJECT MANAGEMENT OUTPUT

8. ORGANIZING & PREPARING
COST & STAFFING LEVEL ACROSS PROJECT CYCLE
STARTING
ORGANIZING & PREPARING
CARRYING OUT WORK
CLOSING
Cost & Staffing Level
TIME

9. STAKEHOLDER INFLUENCE VS COST TO CHANGE
(Opportunity to add value)
Degree
Cost to change
TIME

10. EXPLOSION OF INFORMATION
TIME

11. PROJECT UNCERTAINTY / RISK
Risk (Uncertainty)
Uncertainty / Risk
TIME

12. Project / Phase Boundaries
5 PROCESS GROUP 4
Monitoring & Controlling
Planning 1 5
Enter Phase /
Start Project
Initiating
Closing
Exit Phase /
End Project 2 3
Executing
Project / Phase Boundaries

13. MONITORING & CONTROLLING
OVERLAP OF PROCESS GROUPS IN A PHASE
INITIATING
PLANNING
EXECUTING
MONITORING & CONTROLLING
CLOSING
Level of Process Interaction
START
FINISH
TIME

14. OVERLAP OF PROCESS GROUPS IN A PHASE

15. PROJECT PHASES SINGLE PHASE PROJECT
Are division within a project where Extra Control in needed to effectively manage the completion of a Major Deliverable.
Project Phases are typically completed sequentially, but can overlap in some project situations.
Monitoring & Controlling
SINGLE PHASE
PROJECT
Planning
Initiating
Closing
Executing

16. MULTI PHASES PROJECT Planning CONCEPT PHASE DESIGN PHASE CONSTRUCTION
COMMISSIONING
PHASE
Planning

17. Monitoring & Controlling9
KNOWLEDGE
AREA
5 PROCESS GROUP
Initiating
Planning
Executing
Monitoring & Controlling
Closing
PROJECT
MANAGEMENT
INTEGRATION
Develop
Project Charter
Develop Project Management Plan
Direct & Manage Project Execution
Monitor & Control Project Work
Perform Integrated Change Control
Close Project or Phase
PROJECT SCOPE
Collect Requirements
Define Scope
Create WBS
Verify Scope
Control Scope
PROJECT TIME
Define Activity
Sequence Activities
Estimate Activity Resources
Develop Schedule
Control Schedule
PROJECT COST
Estimate Cost
Determine Budget
Control Cost
PROJECT QUALITY
Plan Quality
Perform Quality Assurance
Perform Quality Control
PROJECT HR
Develop HR Plan
Acquire Project Team
Develop Project Team
Manage Project Team
PROJECT COMMUNICATION
Identify Stakeholder
Plan Communications
Distribute Information
Manage Stakeholder Expectation
Report Performance
PROJECT RISK
Plan Risk Management
Identify Risk
Perform Quantitative Risk
Plan Risk Responses
Monitoring and Control Risk
PROJECT PROCUREMENT
Plan Procurement
Conduct Procurement
Administer Procurement
Close Procurement
I C A O

18. MANAGING A PROJECT (Project Success Definition)
Identifying Requirements
Establishing clear and achievable objectives
Balancing the competing demands for Quality, Scope, Time and Cost
Cost
Adapting the specifications, plans, and approach to the different concerns and expectations of the various stakeholders
Quality
Time
Scope