1. Capital Development Process Office of the Architect August 10, 2009 Project Manager / Construction Administration Manager Training

2. Capital Plan or Project Approval Facility Needs Identification Schematic Design Detailed Project Program Bid Construction Occupancy Architect Selection Concept Site & Design Guidelines Architect Approval Design Approval Post- Occupancy Evaluation Construction Documents Capital Development Process Design Review Executive Review Committee for Capital Development: Project Formulation Studies Funding Plan Pro Forma 2 Board Actions Project Schedule

3. Project Initiation Form (PIF)

4. Sponsor works with its internal constituents to develop project concept. The Project Initiation Form (PIF) represents the first step in initiating a Capital Project. Sponsor may work consultatively with the Office of the Architect and Facilities Management in preparing the PIF System automatically notifies the OAU when a new PIF has been added. PROCESS:

5. Capital Plan or Project Approval Facility Needs Identification Schematic Design Detailed Project Program Bid Construction Occupancy Architect Selection Concept Site & Design Guidelines Architect Approval Design Approval Post- Occupancy Evaluation Construction Documents Capital Development Process Design Review Executive Review Committee for Capital Development: Project Formulation Studies Funding Plan Pro Forma 5 Board Actions Project Schedule

6. Grounds Plan - Redevelopment Zones

7. Siting Criteria The University of Virginia general siting criteria for all new facilities include the following components. Those highlighted are the most pertinent in determining the siting recommendation for the new library. Conforms with overall land use plan and district/area plans. Reinforces functional relationships with other components of the same department or program, and is compatible with other neighboring uses. Satisfies access requirements- pedestrian, bicycle, vehicular and service. Maximizes infill opportunities to utilize land resources and existing infrastructure. Minimizes site development costs, including extension of utilities, access, loss of parking, mass grading, etc. Minimizes opportunity cost; i.e., value of this use and size versus other alternatives. Provides a size that is adequate, but not excessive, for initial program, future expansion, and ancillary uses. Allows for incorporating sustainability principles in terms of solar orientation, reuse of historic structures, storm water management, etc. Avoids unnecessary environmental impacts, including significant tree removal or filling of existing stream valleys. Allows site visibility and aesthetic character as appropriate for the intended use and for the neighborhood. Minimizes time for implementation of project. EXAMPLE

8. Capital Plan or Project Approval Facility Needs Identification Schematic Design Detailed Project Program Bid Construction Occupancy Architect Selection Concept Site & Design Guidelines Architect Approval Design Approval Post- Occupancy Evaluation Construction Documents Capital Development Process Design Review Executive Review Committee for Capital Development: Project Formulation Studies Funding Plan Pro Forma 8 Board Actions Project Schedule

9. Section Header LEED Checklist

10. Capital Plan or Project Approval Facility Needs Identification Schematic Design Detailed Project Program Bid Construction Occupancy Architect Selection Concept Site & Design Guidelines Architect Approval Design Approval Post- Occupancy Evaluation Construction Documents Capital Development Process Design Review Executive Review Committee for Capital Development: Project Formulation Studies Funding Plan Pro Forma 10 Board Actions Project Schedule

11. Office of the Architect for the University ART AND ARCHITECTURAL REVIEW BOARD August 7, 2009 Agency Name: University of Virginia David J. Neuman, FAIA, Architect for the University The Rotunda, S.E. Wing Charlottesville, VA 22904 / (434) 924-6015 Project Title: Rehearsal Hall Current Project Status and Schedule: Preliminary Design is in process. Construction is set to begin November, 2009. Project Description: The rehearsal hall will be a two story, 16,400 gross square foot structure set into the hillside north of Ruffin Hall between Culbreth Road and the CSX railroad right-of-way. The major building materials are brick, glass and zinc metal roofing. Brief Program Description: The rehearsal hall will provide rehearsal and support spaces for the University Band Program and for the McIntire Department of Music. The building will include a large rehearsal room sized to accommodate 250 musicians, individual and small ensemble rehearsal rooms, band offices, and storage spaces for instruments, uniforms, and related equipment. Relationship to Approved Master Plan: The proposed project is consistent with the 2008 Grounds Plan. The building and its associated site improvements represent another major step towards the completion of the Arts Grounds component of the plan. Contextual Issues and Design Intent: The Rehearsal Hall is sited at the northeast corner of the Arts Common, which is on the north slope of Carr’s Hill and is currently framed by Ruffin Hall, Campbell Hall, the Fiske Kimball Fine Arts Library, the Drama Building, and the Culbreth Road Garage. The building not only completes the framing of the Arts Common and the view to the Lambeth Colonnades, but also extends the Common across Culbreth Road. The building’s massing, detailing and materials relate to the adjacent structures. Previous History with AARB: None Names and Titles of Representatives for the Agency and the Architect/Engineer: David Neuman, FAIA, Architect for the University of Virginia Estimate of Time Required for the Presentation: 15 minutes Action this Date: EXAMPLEAARB Submission Sheet

12. Tuesday, July 21 Modifications to preliminary agenda and bullet points including overview of each item and current status Wednesday, August 5 Draft booklet materials (write-ups, drawings/pictures, resolutions) Friday, August 7 Kay to distribute draft booklet for comments. Wednesday, August 12 Revisions to draft B&G Committee Booklet Wednesday, August 12 Architect’s Office to provide talking points on new planning studies added to Board report for Colette Thursday, August 20 Draft slides and talking points Monday, August 24 FINAL comments on booklet Monday, August 24 B&G Slide Practice in Madison Hall LLCR Monday, September 7 FINAL slides and talking points September 10 & 11 expected B&G Committee Meeting BOV B&G Meeting Material Deadlines EXAMPLE DUE DATES: Process takes 7 weeks from start to finish Start End