1. 1 News and Miscellaneous UPO Mar. 22 2013 Didier Contardo, Jeff Spalding o General news o ESP and Manpower needs o Reviews o Document to RRB o DESY week

2. General news o Upgrade Simulation software Task Force – Presented in UPO and discussed extensively in XEB – Charge: ensure development of software needed for the simulation studies https://cms- docdb.cern.ch/cgi-bin/DocDB/ProcessDocumentAdd https://cms- docdb.cern.ch/cgi-bin/DocDB/ProcessDocumentAdd – The GED team will contribute to the TF (new extension to GED mandate) – F. Chlebana and D. Lange agreed to chair the USSTF see presentation later – Membership will include relevant experts from Offline/simulation, GED, PPD, Upgrade project and WGs, and Physic Future group o Meeting during CMS week – CMS plenary, two presentations: Phase 1 Upgrades J. Mans Studies towards Phase 2 scope F. Chlebana – Upgrade plenary Wednesday afternoon Agenda under construction, suggestions welcomed o Pixel and HCAL MoU addendum – Tables have been provided to Andrzej for submission to Apr. RRB 2

3. ESP(2013) o Pledging is supposed to be complete by end of March (one more week) – Please encourage people who are working to get themselves pledged… – We will start a review/pledge-sign-off on April 1. We will probably need a second round in the summer 3 o Discussion of changes to ESP for 2014 has started. We will need to be clear on our “programmatic” R&D rather than “generic” R&D Status March 20: 216.5 months pledged, of 428 “need”

4. Estimate of number of FTEs currently working under Upgrade Coordination, and the FTE need for the next 1-2 years 4 Mar 13, 2013 “The effort on upgrades needs to increase by a factor three to fully meet our goals for Phase 1 and Phase 2 (Technical Proposal).“ “The increase is largely driven by the work towards a Technical Proposal for Phase 2, although Phase 1 coordination and management also needs about 2 additional FTE.”

5. Accompanying notes 1.More effort is needed in upgrade management. Areas needing more attention: – develop consolidated cost and schedule for Phase 1 – scope, cost and schedule for Phase 2 – consolidate and manage R&D program Note that UC Coordinators (Didier and Jeff) are NOT included in ESP (as required by ESP rules), but are included in need. 2.Physics Groups must engage in the upgrade study program. This effort, organized by Chris though the “Future Physics” meeting, must ramp up urgently for the simulation campaign in 2013. 3.This includes the Track Trigger Task Force, and menu studies for Phase 2 4.This effort is about 50% R&D and concept development, and 50% Simulation Studies Group (which will work on all studies for Phase 2, not just Forward Detector) 5.The cross-coordination reps and work on upgrades in other coordination areas (other than Physics) are included in those areas and not double-counted here. Our view is that the level of effort needs to increase substantially here too – with (a) the need to ramp up the simulation campaign, and (b) scope considerations that require significant effort from TC (rad maps, feasibility of shutdown work etc) 6.The bulk of the technical work on upgrades is carried out within the detector projects, and is not included here, nor do we make an estimate of any shortfall. 7.The effort on upgrades needs to increase by a factor three to fully meet our goals for Phase 1 and Phase 2 (Technical Proposal). This is true also for the cross-coordination areas: offline, PPD and TC. The increase is largely driven by the work towards a Technical Proposal for Phase 2, although Phase 1 coordination and management also needs about 2 additional FTE. o 5

6. We should add o A few HIGH PRIORITY areas/needs in more detail, where we will really suffer o Joe will make a call to the collaboration in April CMS Week 6

7. Reviews 7 GEM 1/1 LS2 proposal review A. Ball, T. Camporesi, F. Gasparini, M. Hansen, G. Iaselli, V. Krutelyov, A. Lanaro, M. Mannelli, W. Smith, W.Zeuner, G. Apollinari (Chair) o Report now submitted to MB http://indico.cern.ch/conferenceDisplay.py?confId=236161 1.Continue and refine the trigger-based justification for the ME1/1+GE1/1 system by the CMS Upgrade Week in June 2013. 2.“Apply” for GE1/1 project approval based on trigger-based justification. 3.Drop the “Demonstrator Test” after LS1 from the GE1/1 program. 4.Finalize the dummy installation plans for LS1. Include studies of services minimal bending radius. Plan and Coordinate with the CMS Technical Coordination all the activities in LS1 (dummy installation test, limited cables and services installation, cooling solution determination, clearances checks, etc) that will improve the chances of a successful “Slice Test” in CY17 5.Concentrate on Trigger and Electronics Development 6.Prepare a viable, fully-worked-out plan for a “Slice Test” following the 2016 YETS. 7.Prepare cost estimates for the full project with the goal of achieving the same level of detail as the chamber cost estimate Clearly identify and separate “cost in the books” from “in-kind” contributions to the project and manage the contributions from other institutions appropriately vis-à-vis the project book cost.

8. Reviews 8 GEM 1/1 LS2 proposal review o Follow-up includes o Simulation studies are ongoing  further establish trigger improvement by June.  Targeted follow-up review, including L1-Trigger Project and Physics o Further development of cost estimate and funding model by June.  Andrzej should review with FB-links, considering situation with Phase 1 funding and MM pledges  Also project schedule and funding profile The path for adding a new project to Phase 1 scope  MB  CB  RRB & LHCC (TDR)

9. Reviews 9 High Precision Spectrometer proposal o Two Proposals for far forward physics received last week from the “HPS community” – The group could not agree on a single proposal 1. CMS-TOTEM Proton Spectrometer https://cms-docdb.cern.ch/cgi-bin/DocDB/ProcessDocumentAdd https://cms-docdb.cern.ch/cgi-bin/DocDB/ProcessDocumentAdd Proposes to install proton tracking and timing detectors in Roman Pots available from the TOTEM collaboration at 200-225m sides from the CMS IP 2.The CMS High Precision Spectrometer (HPS) Subdetector Proposal https://cms-docdb.cern.ch/cgi-bin/DocDB/ProcessDocumentAdd Proposes to install proton tracking and timing detectors in Moving Beam Pipe sections at ˜ 240m sides from the CMS IP o Two proposals are based on same detector developments and have similar technical timeline to install in LS1 or following TS; and later (by LS2) implement station at 420m for Higgs acceptance reach o We propose a single review committee for both proposals and will develop the charge with the SP – targeting report for the MB in June

10. Reviews 10 GRPC R&D proposal (Wesley) o Review process is completed with follow-up answers to the referee’s questions o Final report in DocDB:https://cms-docdb.cern.ch/cgi- bin/DocDB/ShowDocument?docid=11796https://cms-docdb.cern.ch/cgi- bin/DocDB/ShowDocument?docid=11796 o Proposal is to ”approve an R&D program of limited scope for two years. Before the end of this period, we would require a new proposal and status report to continue the program.”

11. Document for RRB o We were asked to prepare a document for the MB/FB that may be sent to the RRB – describe the CMS process for Phase 2: as for Phase 1, TP(2014) for the whole Phase 2 program followed by TDRs(~2016) for each upgrade project – TP will include full cost estimate – currently evaluating scope (list upgrades under consideration), with studies for physics performance benefit, and estimates for cost and work plan o A cost “in the range 300 MCHF” has already been indicated to the RRB o We are in the process of estimating the cost range for each upgrade under consideration - we need to improve the estimates in several places, and combine in a “cost matrix”  Guidance for straw man concepts for S3 simulation studies this summer  The full cost estimate will be in the TP, but we may be requested for cost information much ahead of this 11

12. DESY Week 12 Monday-Friday June 3-7 DESY, Hamburg Block timetable & travel information are on the web site. More details to follow. http://indico.cern.ch/conferenceDisplay.py?confId=236161 o Will include an Upgrade MB and a CB o Will have a poster session, CINCO link bellow https://cms-mgt-conferences.web.cern.ch/cms-mgt- conferences/conferences/conf_display.aspx?cid=1160 Registration is open since Mar. 1

13. Schedule for the Week 13 o Goals for the Week… focus on a set of questions to – Guide consideration of Phase 2 scope – Choices for straw man concept studies in S3 simulation – Prepare for ECFA workshop in October o The proposal is to have a series of plenary talks which answer specific questions  initial ideas for questions o And parallel sessions Tue/Thur – Support these plenaries – Preparing for work over the summer on the simulation campaign and towards ECFA Send comments/suggestions