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1 Monthly Operations Report September 15, 2015 Presented to Boynton Beach City Commission Presented by Boynton Beach Utilities www.facebook.com/BoyntonBeachUtilities twitter.com/BBFLUtilities
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2 Employee Safety 2015 Goal < 2.0 Current RIR = 3.6 Rolling 12-month average being used. 0 injuries May through July 2015; 1 recordable injury in August 2015. Injury trends this fiscal year to be from lifting, twisting, slips and falls RIR – number of employees per 100 full-time employees that have been involved in a recordable injury
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Treatment Operations CUP – Annual Compliance with Permit and Plant Optimization Measurement. Fiscal year 2013-14 water use was significantly below permitted requirements and has continued thus far in fiscal year 2014-15. Average Water Pressure – Customer Satisfaction Measurement. Distribution system pressures are being maintained in the range of 55 - 60 psi. Average Chlorine Residual – Water Quality Measurement. Distribution system chlorine residuals fell below targets in June indicating increased chlorine demand. Free chlorination was performed July 20 – August 9, 2015; chlorine levels have returned to normal. 3
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Field Operations Unplanned Water Outages – The Utility has averaged less than 30 per month for fiscal year 2014-15. The majority of the outages thus far have been related to ongoing Utility projects in Central Seacrest and Boynton Lakes Estates. SSO’s – Sanitary Sewer Overflows: 1 overflow for fiscal year 2013-14 which is in the top 5% of similar sized utilities. No overflows thus far this fiscal year. Water Quality Complaints –Generally, complaint trends are directly related to seasonal residences. The majority of complaints for FY 2014-2015 are related to odor and particles. 4 GOODGOOD GOODGOOD
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Construction Projects 5 ProjectBudgetStart Date Scheduled Completion Date Status Central Seacrest Corridor Neighborhood Utility Improvements-Phase I $19,204,429Underway9/30/2015 All major construction components are complete. Staff is working with contractor on punch lists items and record drawings. Project is approximately 99% complete. Raw Water Main - Segment C$7,612,000Underway5/30/2016 Bid opening was held on July 31, 2015. City Commission approved bid award on September 3, 2015. Water Plant Capacity & Regulatory Upgrades – D/B Project $30,109,0457/15/20149/30/2016 Plant Demo work is proceeding. 90% design plans in review. Master Lift Station Rehabilitation – Pence Park LS $2,050,000Underway9/30/2015 Concrete wall, slab, and landscaping are pending. Project is approximately 98% complete; substantial completion is scheduled for December.
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Projects in Design 6 ProjectBudgetStart Date Scheduled Completion Date Status Venetian and Treasure Isles, NW 1st Ave -Storm Drainage Systems $2,950,0008/1/20143/1/2016 In-house construction has started with first section completed. Design for remaining area underway North and South Road Stormwater Improvements $2,000,00020079/30/2015 Several neighborhood meetings held and plans revised to address comments. Easements are pending and 90% review meeting was held with Engineer on August 19, 2015. Neighborhood meeting has been scheduled for September 14, 2015 to present the 90% plans. REUSE Distribution System 8 MGD Program $7,844,4197/1/20149/30/2015 Five Year Work Plan, Phase I-$1.9M, 1.7MGD. Conceptual Design Underway. High Point extension complete.
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New FY 15-16 Projects 7 ProjectBudgetStart Date Scheduled Completion Date Project Status Lakeside/NE 20th Avenue Neighborhood Utility Improvements $3,499,57610/1/20149/30/2016 Engineering Service Request for Qualifications under development Master Lift Station Rehabilitations - Mechanical & Electrical, pumps and odor control LS309 $1,500,00010/1/2014TBD 75% Design has been received, staff is reviewing plans and specifications Force Main Valves and Air Release Valves (Congress) $775,00010/1/20149/30/2015 In-house Design, Work scheduled to start in October/November 2015 San Castle Water Distribution Improvements $500,0008/1/2014TBDPreliminary Concept design underway East Heart of Boynton stormwater study (NE 3rd Street) Stormwater Improvements $400,0008/1/2014TBD Selecting General Service Engineering Consultant
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Financial Metrics 8 Boynton Beach Utilities Units Actual FY2015 Target FY2015 Adopted Budget FY2015 FY2014FY2013 Water Costs Treatment$/Kgal $ 1.23 $ 1.54 $ 1.56 $ 1.47 $ 1.56 Delivery$/Kgal $ 0.33 $ 0.36 $ 0.38 $ 0.33 $ 0.31 Customer Service*$/Kgal $ 0.38 $ 0.47 *Meter services + 50% Customer Relations Total$/Kgal $ 1.94 $ 2.28 $ 2.32 $ 2.18 $ 2.34 Sewer Costs Treatment$/Kgal $ 1.27 $ 1.23 $ 1.29 Collection$/Kgal $ 1.25 $ 1.37 $ 1.38 $ 1.37 $ 1.39 Customer Service*$/Kgal $ 0.24 $ 0.22 $ 0.24 $ 0.14 *50% Customer Relations Total$/Kgal $ 2.76 $ 2.83 $2.85 $ 2. 84 $ 2.83 Financials O&M Expenditures**$ Millions $ 19.3 $ 22.5 $ 23.7 $ 21.7 $ 21.6 Capital Expenditures$ Millions $ 14.7 $ 26.0 $ 47.7 $ 7.1 $ 2.6 ** Does not include Debt Service and Transfers Water Costs: Costs continue to trend below budget Sewer Costs: Sewer Costs are trending upward and are currently $0.08 above target. OT due to staffing shortages and under estimated SCRWTDB Costs are contributing to the budget increases O&M Total Expense to date are approximately 1% below budget Capital Expenditures are trending to the approved budget
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Citizen Communications Request for proposals for third party utility bill presentment, payments and collections has been published. This project will provide customers with multiple options for payments and reduce costs to the City. Staff has been meeting with several schools to integrate water plant tours into the elementary school science program. First tours will start in September. The Community Rating System (CRS) audit meeting with staff was successfully completed. Additional work is required but staff is hopeful that the City’s rating will increase providing flood insurance savings for City residents that require flood insurance. 9
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