1. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Excel 2007 Comprehensive 1e Chapter 6 Using Named Ranges, Templates, Lookup Values, and 3-D References

2. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall2 Objectives Create Formulas Using Named Ranges Utilize Lookup Lists Customize and Use Microsoft- Created Templates Transpose Data in a Worksheet and Apply Cell Styles

3. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall3 Objectives Use 3-D References to Link Data in Worksheets and Workbooks and Create a Workspace Create Hyperlinks

4. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall4 Create Formulas Using Named Ranges A named range identifies a group of cells that can be used in a formula, rather than the cell references. A named cell is identified by a name rather than the cell reference. Using a name in a formula makes it easier to understand.

5. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall5 Create Formulas Using Named Ranges Reviewing a formula using names makes the formula easier to understand: =SUM(FirstQuarterSales) rather than =SUM(C20:C30) You can define a name for a cell range. By default, names are absolute cell references.

6. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall6 Create Formulas Using Named Ranges Name box with defined name Named cell is active.

7. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall7 Utilize Lookup Lists Data in Excel can be retrieved quickly from another worksheet or workbook using a lookup function. The first step in a lookup function is to create a table array—also called a lookup list.

8. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall8 Utilize Lookup Lists To retrieve values in a vertically arranged table, use the VLOOKUP function. The HLOOKUP function (horizontal) searches the value in the top row of a table.

9. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall9 Utilize Lookup Lists VLOOKUP Function Arguments dialog box Required arguments Definition of Lookup_Value

10. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall10 Customize and Use Microsoft-Created Templates A template is a workbook that has the structure already determined. Formats and formulas are completed. Excel provides a library of templates. You can download a prebuilt template, personalize it, and save it for future use.

11. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall11 Click the Office menu and click New. –A list of available templates appears. –Options include: agendas, budgets, invoices, schedules, and more. Customize and Use Microsoft-Created Templates

12. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall12 Customize and Use Microsoft-Created Templates Excel workbooks are generally saved as Excel files. –They can be saved in other formats. –The Save As drop-down list displays those other format styles. The default directory for saving a template is the Templates directory, which Excel displays.

13. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall13 Customize and Use Microsoft-Created Templates Templates directory Save as type List of choices

14. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall14 Data in columns and rows on a worksheet can be rearranged without retyping them. When you transpose a block of data, you shift the vertical and horizontal orientation of the data. Transpose Data in a Worksheet and Apply Cell Styles

15. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall15 Transpose Data in a Worksheet and Apply Cell Styles Paste Special dialog box In the second column in the last row, click Transpose. On the Home tab, in the Clipboard group, click the Paste button arrow, click Paste Special.

16. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall16 Cell styles: –A defined set of formatting characteristics, such as fonts and font sizes, cell borders, and cell shading. Transpose Data in a Worksheet and Apply Cell Styles

17. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall17 Transpose Data in a Worksheet and Apply Cell Styles To apply cell styles: –First, select the range. –From the Home tab, In the Styles group, click the Cell Styles button. –The Cell Styles gallery displays a palette of styles that can be applied to selected cells or ranges.

18. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall18 Transpose Data in a Worksheet and Apply Cell Styles Cell Styles button Cell Styles gallery

19. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall19 Use 3-D References to Link Data in Worksheets and Workbooks and Create a Workspace Data in a worksheet can be linked. Linking helps ensure accuracy. Changes made in one workbook are also made in all linked workbooks.

20. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall20 3-D reference: A reference that refers to the same cell or range of cells on multiple sheets. Use 3-D References to Link Data in Worksheets and Workbooks and Create a Workspace

21. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall21 Workspace: A group of worksheets saved together with a file name that can open all of the files simultaneously. In order for the workspace to work, all related documents must be located on the computer. Use 3-D References to Link Data in Worksheets and Workbooks and Create a Workspace

22. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall22 Use 3-D References to Link Data in Worksheets and Workbooks and Create a Workspace Save Workspace button Save Workspace dialog box Save as type: Workspace

23. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall23 Create Hyperlinks Moving between worksheets is accomplished by clicking the worksheet tab. A hyperlink is text in a cell that you click to go to another location in a worksheet or workbook or web page. To create: Click the Insert tab and in the Links group, click the Hyperlink button.

24. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall24 Create Hyperlinks Insert Hyperlink dialog box Link to area Look in area

25. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall25 Covered Objectives Create Formulas Using Named Ranges Utilize Lookup Lists Customize and Use Microsoft- Created Templates Transpose Data in a Worksheet and Apply Cell Styles

26. with Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall26 Covered Objectives Use 3-D References to Link Data in Worksheets and Workbooks and Create a Workspace Create Hyperlinks