1. Lawrence Berkeley National Laboratory Environment, Safety and Health For Physics (All Permanent Staff) EHS 26 Environment, Health & Safety: Division Director Senior Management Training Program

2. Lawrence Berkeley National Laboratory EHS 26 Revised 9.052 Course Objectives  Review the Integrated Safety Management (ISM) philosophy at LBNL  Apply the Laboratory Integrated Safety Management (ISM) to everyday practices  Describe the roles and responsibilities of Line Management at LBNL  Overview of EH&S tools and resources  Provide Incident Prevention Strategies

3. Lawrence Berkeley National Laboratory EHS 26 Revised 9.053 Integrated Safety Management (ISM) Essentials  Institutional ISM Plan - http://www.lbl.gov/ehs/ism/Title.htmlhttp://www.lbl.gov/ehs/ism/Title.html  Division ISM Plan – Physics Website http://www-physics.lbl.gov/~fnrosado/PHEHS.html  Seven Guiding Principles: 1.Line management authority and accountability for ES&H 2.Clear roles and responsibilities for ES&H 3.Competence commensurate with responsibilities 4.Balanced priorities 5.Identification of ES&H standards and requirements 6.Establishment of hazard controls 7.Authorization basis DOE Contract clause mandates the implementation of ISM “Integrate Safety Into Everything!” Reference Manual Page 5

4. Lawrence Berkeley National Laboratory EHS 26 Revised 9.054 Integrated Safety Management (ISM) Line Management Ownership of Safety: Implement 5 Core Functions of ISM Reference Manual Page 7

5. Lawrence Berkeley National Laboratory EHS 26 Revised 9.055 ES&H Resources Division Safety Coordinator http://www.lbl.gov/ehs/html/coordinators.shtml http://www.lbl.gov/ehs/html/coordinators.shtml EHS Division Liaison http://www.lbl.gov/ehs/html/div_liaisons.shtml http://www.lbl.gov/ehs/html/div_liaisons.shtml EHS Subject Matter Experts http://www.lbl.gov/ehs/index.shtml http://www.lbl.gov/ehs/index.shtml EH&S Division, x5514 safetyconcerns@lbl.gov safetyconcerns@lbl.gov Building Manager /Emergency Team Leader https://ehswprod.lbl.gov/ep https://ehswprod.lbl.gov/ep Reference Manual Page 43

6. Lawrence Berkeley National Laboratory EHS 26 Revised 9.056 Employee/Student Concerns Have You Heard These Before…  “I’m afraid to report accidents because of consequences.”  “We can’t achieve zero injuries, that’s not practical, why bother?”  “In my culture, to be injured on the job is heroic”.  “We can’t afford to deal with EH&S issues”.  “I don’t have time to worry about safety”.  “In my country we don’t obey traffic/safety signs. They’re just cautionary warnings.”

7. Lawrence Berkeley National Laboratory EHS 26 Revised 9.057 Managers, Supervisors, PIs, & Mentors Duties 1.Ensure training compliance 2.Personally perform workspace inspections 3.Implement the use of Personal Protective Equipment and hazard controls 4.Properly store and accumulate waste - Inspect Satellite Accumulation Areas 5.Review formal Authorizations 6.Utilize electronic Databases 7.Implement Corrective Actions 8.Communicate safety expectation to your employees 9.Invoke Stop Work Authority 10.Report all incidents and near misses 11. Groups fill out monthly reports Reference Manual Page 8

8. Lawrence Berkeley National Laboratory EHS 26 Revised 9.058 Training Compliance  Update Job Hazard Questionnaire (JHQ)  Review training profile with employee  Conduct and *document On Job Training (OJT)  Follow up on EHS Training email notifications *See Appendix B-OJT Documentation Form Reference Manual Page 9

9. Lawrence Berkeley National Laboratory EHS 26 Revised 9.059 Workplace Inspections Personally Conduct workspace inspections quarterly (if not more frequently):  Discuss safety awareness with staff  Use the Walk Around Inspection Checklists  Remember to inspect Satellite Accumulation Areas (SAA)  Observe work processes  Recognize good work practices (behaviors)  Enter deficiencies  Provide follow up communications on findings and improvements Reference Manual Page 10

10. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0510 Hazard Communication Standard  The goals of the Hazard Communication Program are that employees and employers know how to get information about: Workplace hazards and controls Protecting yourself Reducing the incidence of chemical or other hazardous source illness and injuries  Your role is to ensure that your employees: Understand the hazard communication program Recognize and utilize hazard signs, controls and personal protective equipment Can access Material Safety Data Sheets (MSDS) Environment, Safety and Health

11. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0511 Implement use of Hazard and Environmental Controls  Ensure proper signage is posted  Ensure engineered controls and environmental impact controls are in place (i.e. fume hood, eye washes, exhaust filters, spill containments and emission monitors)  Prevent pollution, minimize waste and conserve resources Available Training: EHS 348 Chemical Hygiene Safety Reference Manual Page 11

12. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0512 Select and Use Personal Protective Equipment Carefully Manage the use of personal protective equipment (PPE):  Choose PPE with care (gloves, respirators, safety glasses, face shields, lab coats,etc.)  Ensure employees know how to use PPE properly (i.e.: for respirator use, goggles vs. face shield)  Establish a schedule to inspect and replace worn PPE  Properly store PPE when not in use Available Training: EHS 348 Chemical Hygiene Safety Reference Manual Page 11

13. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0513 Ergonomics  Training is required for those working at computers more than 4 hours/day (EHS 60 Ergonomic for Computer User)  Ergonomic Evaluation recommended (EHS 68 Ergonomic Evaluation)  Supervisor receives email from ERGO Database  Implement and follow up with Ergonomic Evaluation Recommendation  Close out ergonomic evaluation in the ERGO Database (Appendix C-Guide for Supervisors)  Check in with employee periodically or when factors change  Encourage early reporting and early diagnosis from Health Services Available Training: EHS 60 Ergonomic for Computer User EHS 22 Ergonomics for Supervisors Reference Manual Page 12

14. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0514 Properly Store and Accumulate Waste  Complete inspections of Satellite Accumulation Areas.  Properly label all waste containers.  Ensure waste accumulation does not exceed 275 days in Satellite Accumulation Area.  Do not overfill waste containers.  Don’t leave chemicals behind! Available Training: EHS 604 Hazardous Waste Generator EHS 622 Radioactive Mixed Waste Generator EHS 610 Waste Accumulation EHS 614 Satellite Accumulation Areas Management (Appendix H – Waste Guidelines) Reference Manual Page 13

15. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0515 Maintain EH&S Formal Authorizations and Division Documents  Division Specific Documentation  Formal Authorizations (AHDs, BUA, X-Ray, etc.): Obtain a formal authorization, if needed Review and maintain current list of users Update when there are changes Contact your Division Safety Coordinator or your EHS Liaison for help Know when to renew the Authorization Reference Manual Page 15

16. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0516 Electronic Database Systems  Electronic Databases: Job Hazard Questionnaire (JHQ) Training Database ERGO Database - Ergonomic Evaluations Chemical Management System (CMS) Hazard Equipment Authorization Report (HEAR) Occurrence Reporting and Processing System (ORPS) Corrective Actions Tracking System (CATS) Reference Manual Page 16

17. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0517 Identified problems or corrective actions that can not be promptly fixed should be reported to the Division Safety Coordinator  Follow up on CATS email notifications  Review CATS to identify corrective actions assigned to your group  Close out CATS when corrections are completed Corrective Actions Tracking System (CATS)

18. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0518 Safety Expectation and Communication  Alert your employees of the safety expectations they are held to.  Include safety expectations in performance review.  Be a role model  Share lessons learned and near misses  Provide follow up  Reinforce observed positive safety behaviors  Establish a positive safety astmosphere

19. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0519 Additional Duties  Assure the safety of students, short term guest and visitors  Home Vs. Host Division employees  Alert staff of safety expectations  Conduct or participate in an accident investigation for an injured employee  Conduct occurrence report for a DOE reportable event  Complete a Supervisory Accident Analysis Report (SAAR) Reference Manual Page 18

20. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0520 Primary Responsibility of Students Student Assistants (Employees) – hiring supervisor has primarily responsibility CSEE Interns – Memorandum of Understanding establishes shared responsibility between CSEE Manager and Mentor from various Divisions Division Guests (including guest volunteers) – Project manager or “host” has primary responsibility Users’ (Guests’) Students – LBNL staff who host user and her/his students has primary responsibility

21. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0521 Challenges for Supervisors of Students Student unfamiliar with mentor’s lab/LBNL Short ‘learning curve’ for training and getting started Student’s desire to prove her/himself – can lead to risk taking Students’ notions of “invincibility”: Won’t get hurt Will recover immediately Ergonomics? – you’ve got to be kidding! Students assigned to grad students, post docs, or others who are, themselves, new to the mentor’s lab/LBNL

22. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0522 Consequences of Unsafe acts/behaviors Supervisor/line management accountability Civil or criminal penalties Stopped Work on Research Division or Labwide Stand Down Student programs close down Parental discontent Media coverage

23. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0523 Assuring Student Safety Hold a 1:1 Student Orientation (*Appendix C-Student Orientation Checklist) Review scope of project/work. Guide student through Job Hazards Questionnaire (JHQ). Review JHQ training profile and assist with training enrollment. (i.e.: provide schedules, location, EHS training Website, etc.) Orient student to lab practices/attire, procedures, equipment, PPE and lab personnel (including trainers). Define what the student can and cannot do, with and without training. Provide Line of Sight supervision, when training is not complete. Introduce student to Division Safety Coordinator (DSC), Building manager and others who have safety roles. Provide On Job Training (OJT). Working safely is a condition of the appointment. Failure to comply can lead to immediate dismissal.

24. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0524 ERGONOMICS

25. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0525 Reporting Incidents and Stop Work Authority  Report all incidents and near misses  Invoke Stop Work Authority  Be familiar with the Lab’s incident reporting system Accidents Near Misses Spills INCIDENTS Lesson Learned Injury Reference Manual Page 20

26. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0526 Notification Summary  Ensure diligence in and clear responsibilities for communicating EHS incidents within organization, to EHS. It’s The Law.  Contact DSC, Liaison, Division Director and/or EH&S directly - EHS Website (http://www.lbl.gov/ehs/refs/report_accident.shtml) - Incident Notification/Contact x6999  Provide incident investigation information to EHS Division (and OIA, where appropriate)  Be prepared to participate in ongoing accident investigations and root cause analysis. EHS INCIDENT Manager or Supervisor to Notify Division and EHS Division Division and EHS jointly draft notice to DOE Berkeley Site Office (BSO) Reference Manual Page 21

27. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0527 An Injured Employee - Key Supervisor Responsibilities  Medical Response Minor Injury - Report to Health Services (small lacerations, i.e., anything more than a paper cut, to abrasions and contusions) Major Injury - Call x7911, stabilize injured employee and control the scene Bldg 48 – After hours/weekend or for medical transport  Reporting Supervisor Accident Analysis Reporting (SAAR) Process. Go to EHS website http://www.lbl.gov/ehs/index.shtml (Groups – Health Services – SAAR)  Assessment and Mitigation of Hazard Assistance from Division Safety Coordinator and EH&S Liaisons Provide Corrective Action(s) - CATS Reference Manual Page 22

28. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0528 Basic Requirements of Supervisors Accident Analysis Reporting (SAAR) System If you receive an email from the SAAR System, you must:  Submit SAAR within 2 days.  Begin the Accident Investigation and participate in ongoing investigation: Determine how the accident happened. Identify the root cause(s). Identify what could have prevented the accident. (employee actions, manager actions and system changes). Develop corrective actions to prevent a recurrence. Reference Manual Page 22

29. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0529 Anatomy of an Event: Event Error Precursors Vision, Beliefs, & Values Latent Organizational Weaknesses Mission Goals Policies Processes Programs Flawed Defenses Initiating Action Vision, Beliefs, & Values Time pressure New task Vague instructions Engineering Controls Interlocks Drawings Labeling Budget Values Maintenance Latent Organizational Weakness Flawed Defenses Error Precursors Initiating Action Reference Manual Page 24

30. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0530 Anatomy of an Event Event Error Precursors Vision, Beliefs, & Values Latent Organizational Weaknesses Mission Goals Policies Processes Programs Flawed Defenses Initiating Action Vision, Beliefs, & Values The greatest cause of human error is weaknesses in the organization, not lack of skill or knowledge Reference Manual Page 24

31. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0531 Prevention First and Foremost Error Precursors Task DemandsIndividual Capabilities  Time pressure (in a hurry)  Unfamiliarity w/task / First time  High Workload (memory requirements)  Lack of knowledge (mental mode)  Simultaneous, multiple tasks  New technique not used before  Repetitive actions, monotonous  Imprecise communication habits  Irrecoverable acts  Lack of proficiency / Inexperience  Interpretation requirement  Indistinct problem-solving skills  Unclear goals, roles, and responsibilities  “Hazardous” attitude for critical task  Lack of or unclear standards  Illness / Fatigue Work Environment Human Nature  Distractions / Interruptions  Stress (limits attention)  Changes / Departures from routine  Habit patterns  Confusing displays or controls  Assumptions (incaccurate mental picture)  Workarounds / OOS instruments  Complacency / Overconfidence  Hidden system response  Mindset (“tuned” to see)  Unexpected equipment conditions  Inaccurate risk perception (Pollyanna)  Lack of alternative indication  Mental shortcuts (biases)  Personality conflicts  Limited short-term memory Reference Manual Page 25

32. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0532 Case Study Review the case study on Page 28 in the Reference Manual Identify the anatomy of this event – what happened. Identify error precursor that exist. What would you do to prevent this from happening again? In your Lab? Division? LBNL? What corrective actions can be implemented? How could this work have been done safely? Reference Manual Page 28

33. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0533 Summary  Implement ISM 5 Core Functions on a day to day basis  Utilize tools resources to strengthen safety performance  Gain familiarity with Regulations and Procedure Manual (RPM), ES&H documents, EH&S resources and tools.  Be a role model: lead by example  Look out for one another: accept and offer suggestions.  Consult Division Safety Coordinator, EH&S Liaison, EH&S specialists and Human Resources for additional support.  Your personal commitment to safety will be directly reflected in the safety behavior of your staff. Our safety record is important to Berkeley Lab’s future! Reference Manual Appendix Page 27

34. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0534 Additional Information and Graphs…….

35. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0535 Integrated Safety Management (ISM) PUB 3000 – Chapter 1  Safety is incorporated into all aspects of our work, including all stages of a project from project initiation, carrying out the work, to decommissioning.  Establishes clear lines of authority and accountability. “Line Management is accountable for the protection of the public, the workers and the environment and is responsible for integrating ES&H into the work and for ensuring active, rigorous communication with the work force up and down the management line.”  Fulfills contractual obligations by integrating safety management practices with other institutional management practices.

36. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0536 Chemical Management System  Chemical Management System (CMS): - Bar code chemical containers - Add new containers to database - Remove empty containers from database Available Training: EHS 346 Chemical Management System

37. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0537 Identified problems or corrective actions that can not be promptly fixed should be reported to the Division Safety Coordinator  Review LCATS to identify corrective actions assigned to your group  Close out LCATS when corrections are completed LBNL Corrective Actions Tracking System (LCATS)

38. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0538 PY04 Division Self-Assessment

39. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0539 FY05 Q2 SC Lab TRC/DART Data LBNL is 7 th out of 9 labs in TRC LBNL is 8 th out of 9 labs in DART

40. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0540

41. Lawrence Berkeley National Laboratory Stopping door; Jammed thumb (1 ) Computer ergo (5) Moving/lifting objects (9)

42. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0542 LBNL Injury Cases By Division FY04 vs 05

43. Lawrence Berkeley National Laboratory EHS 26 Revised 9.0543 Total Recordable Case Rate and Days Away, Restricted or Transferred Rate