1. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-1 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Microsoft Access 2007 – Level 1 PERFORMING QUERIES Chapter 4

2. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-2 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Performance Objectives Design a query to extract specific data from a table Use the Simple Query Wizard to extract specific data from a table Modify a query Design queries with OR and AND criteria Create a calculated field Use aggregate functions in queries Create crosstab, duplicate, and unmatched queries

3. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-3 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Performing Queries Being able to extract (pull out) specific data from a table –one of the most important functions of a database Extracting data in Access is referred to as performing a query Query means to ask a question You can: –design your own query –use a Simple Query Wizard –use complex query wizards

4. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-4 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Designing a Query Open the database file Click Query Design button OR Click Query Wizard button Steps to create a query: 1. Identify the table(s) that contain the data 2. Insert desired fields in the desired order 3. Set the criteria for showing records 4. Run the query 5. Save the query

5. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-5 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Designing a Query…/2 Double-click the desired table(s) Add desired table(s) to the query design grid Click Close when finished

6. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-6 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Designing a Query…/3 Drag desired fields from the table to the Field text box Click drop-down arrow and click desired field OR Add desired fields to the query design grid OR Double- click desired field

7. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-7 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Designing a Query…/4 Type criteria in this row Add criteria to the query design grid

8. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-8 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Designing a Query…/5 Click the Run button to see the results Run the query Access searches the specified table for records that match the criteria and then displays those records

9. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-9 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Designing a Query…/6 Click the Save button in the Quick Access toolbar Type a name for the query and click OK Save the query

10. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-10 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Query Criteria Examples CriteriaReturns records whose field value … SmithMatches Smith exactly Smith or LarsonMatches either Smith or Larson Not SmithDoes not match Smith S* or Like “S*”Begins with S or s and ends with anything *s or Like “*s”Begins with anything and ends with s or S [A-D*] Begins with A through D and ends with anything 1/1/2010Matches the date 01/01/2010 <#04/01/2010#Is less than (before) 04/01/2010 >#04/01/2010#Is greater than (after) 04/01/2010 Between 1/1/2010 and 3/31/2010 Is a date between 1/1/2010 and 3/31/2010

11. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-11 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Performing a Query on Related Tables Add tables Double-click desired fields in desired order Enter criteria Click Query Design button Finally, Run the query and Save it

12. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-12 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Sorting Fields in a Query Click arrow in desired field Click desired sort order

13. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-13 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Modifying Queries Double-click a saved query Click on Design view and make desired changes Click Run to view results When finished with changes, click the Office button, Save As, Save object As… and type a name for the new query

14. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-14 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary OR and AND Criteria in a Query Type into ‘or:’ rows Show only ABC Foods in Indianapolis Clients shown must be in either city Criteria in different rows = OR Criteria in the same rows = AND

15. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-15 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Using the Simple Query Wizard Choose Click Query Wizard button Click

16. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-16 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Using the Simple Query Wizard…/2 Choose table from drop-down list Add/remove fields Selected fields appear here Click

17. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-17 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Using the Simple Query Wizard…/3 Click Specify type of query

18. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-18 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Using the Simple Query Wizard…/4 Type a name Select to modify design or insert criteria Click The wizard will automatically save the query

19. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-19 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Calculated Field Insert a field into a query to perform calculations on fields in each record; give the new field a name Type a field name followed by a colon(:) and type the expression to calculate Example above Raise: [Salary]*.05 Type into field

20. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-20 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Designing Queries with Aggregate Functions Calculate statistics from numeric field values in a query with one of the following formulae –Sum –Avg –Min –Max –Count Access will display one row in the query results datasheet with the formula result for the function used

21. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-21 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Designing Queries with Aggregate Functions…/2 Click Totals button Click down arrow, then click the desired aggregate function

22. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-22 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Crosstab Query Calculates aggregate functions in which field values are grouped by two fields Choose Click Click Query Wizard button

23. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-23 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Crosstab Query…/2 Select desired table or query Click Next

24. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-24 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Crosstab Query…/3 Select fields to show on the left Click Next

25. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-25 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Crosstab Query…/4 Select a field of finite values for the column headings Click Next

26. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-26 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Crosstab Query…/5 Select the date interval for the columns Click Next This step only shows if the Column Heading is a Date field

27. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-27 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Crosstab Query…/6 Select a field and a function Click Next

28. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-28 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Crosstab Query…/7 Type a name for the query Click Finish

29. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-29 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Find Duplicates Query Searches a specified table or query for records with duplicate field values Choose Click Click Query Wizard button

30. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-30 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Find Duplicates Query…/2 Select desired table or query Click Next

31. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-31 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Find Duplicates Query…/3 Select fields that may contain duplicates Click

32. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-32 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Find Duplicates Query…/4 Select additional fields to display Click

33. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-33 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating a Find Duplicates Query…/5 Type a name for the query Click Finish

34. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-34 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating an Unmatched Query Produces a list of the records in one table that have no matching record in a second table Choose Click Click Query Wizard button

35. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-35 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating an Unmatched Query…/2 Select desired table or query Click Next

36. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-36 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating an Unmatched Query…/3 Select desired table or query that contains related records Click Next

37. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-37 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating an Unmatched Query…/4 Select the matching field(s) Click Next

38. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-38 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating an Unmatched Query…/5 Select fields to display Click

39. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-39 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Creating an Unmatched Query…/6 Name the query Click Finish

40. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-40 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary What are the steps to create a query? Features Summary 1.Identify the table(s) that contain the data 2.Insert desired fields in the desired order 3.Set the criteria for showing records 4.Run the query 5.Save the query

41. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-41 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary How do you use the Simple Query Wizard? Choose Click Query Wizard button Click Features Summary

42. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-42 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary How do you run a query? Features Summary Click the Run button to see the results

43. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-43 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary How do you add a Total row to the Query Design grid? Features Summary With the grid open, Click the Totals button

44. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-44 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary How do you start the Crosstab Query Wizard? Features Summary Choose Click Click Query Wizard button

45. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-45 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary How do you start the Find Duplicates Query Wizard? Features Summary Choose Click Click Query Wizard button

46. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-46 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary How do you start the Find Unmatched Query Wizard? Features Summary Choose Click Click Query Wizard button

47. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 4 BACKNEXTEND 4-47 LINKS TO OBJECTIVES Query Design Query Criteria Modify a Query Using OR and AND in a Query Using OR and AND in a Query Simple Query Wizard Simple Query Wizard Calculated Field in a Query Calculated Field in a Query Aggregate Functions in Queries Aggregate Functions in Queries Crosstab Query Find Duplicates Query Find Duplicates Query Find Unmatched Query Find Unmatched Query Features Summary Coming Next CREATING FORMS Chapter 5