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February 21-22, 2006RIFDS Training 1 RIFDS TRAINING Presentation by LeRoy Gishi Chief, Division of Transportation Bureau of Indian Affairs.

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Presentation on theme: "February 21-22, 2006RIFDS Training 1 RIFDS TRAINING Presentation by LeRoy Gishi Chief, Division of Transportation Bureau of Indian Affairs."— Presentation transcript:

1 February 21-22, 2006RIFDS Training 1 RIFDS TRAINING Presentation by LeRoy Gishi Chief, Division of Transportation Bureau of Indian Affairs

2 February 21-22, 2006 RIFDS Training2 AGENDA  Background  Rulemaking and Funding Allocations  Road Inventory  RIFDS: Automating the Road Inventory System  BIA-DOT Instructor Led Training  Questions

3 February 21-22, 2006RIFDS Training 3 BACKGROUND

4 February 21-22, 2006 RIFDS Training4 ABOUT THE BIA-DOT  BIA-DOT’s mission is to provide consistent, accurate, and verifiable service to regional and field users.  BIA-DOT is responsible for 59,000+ miles of roads and about 1600 bridges.  BIA-DOT currently manages IRR programs through a combination of software tools and manual processes.

5 February 21-22, 2006 RIFDS Training5 ABOUT RIFDS  RIFDS: Road Inventory Field Database System  Manages the Road Inventory Data Needed for the Distribution of Transportation Funds to All Tribes  Developed According to Regulations in 25 CFR Part 170, Finalized in Aug. 2004 and implemented in Nov. 2004  An Automated Version of the Road Inventory Data Management

6 February 21-22, 2006RIFDS Training 6 RULEMAKING AND FUNDING ALLOCATIONS

7 February 21-22, 2006 RIFDS Training7 HOW FUNDS ARE ALLOCATED

8 February 21-22, 2006 RIFDS Training8 FUND ALLOCATION  IRRHPP : Indian Reservation Roads Highway Priority Projects  IRRBP: Indian Reservation Roads Bridge Program  PAF: Population Adjustment Factor  RNDF: Relative Need Distribution Factor  TTP: Tribal Transportation Planning

9 February 21-22, 2006RIFDS Training 9 ROAD INVENTORY

10 February 21-22, 2006RIFDS Training 10 RIFDS: AUTOMATING THE ROAD INVENTORY PROCESS

11 February 21-22, 2006 RIFDS Training11 BUILT-IN QUALITY CONTROL  Reviews and Approvals  Attachments  Validation Routines  All the Charts Are Coded in RIFDS and Are Used to Check the Data

12 February 21-22, 2006 RIFDS Training12 HOW RIFDS RELATES TO THE UPDATE RECORDS PROCESS Route Submitted Field Region BIA-DOT

13 February 21-22, 2006 RIFDS Training13 BIGGER PICTURE - ITIMS  RIFDS Is the First Module of an Entire Suite of Management Tools  Other Modules Distribution Management (DMM) Control Schedule/TIP (CS/TIPS) Bridge Management System (BMS)

14 February 21-22, 2006 RIFDS Training14 RIFDS CURRENT HELP RESOURCES  RIFDS Field and Region User Manual  Technical Notes  Coding Guide  Pop-Up Screens in RIFDS  Validation Report  Helpline

15 February 21-22, 2006RIFDS Training 15 BIA-DOT INSTRUCTOR LED TRAINING

16 February 21-22, 2006 RIFDS Training16 HOW TRAINING WILL BE DONE  Classroom Setting  Portable Servers Allow Inventory Training Based on a Consistent Curriculum  Workbooks  Instructor led Training (BIA, eventually with TTAPs)

17 February 21-22, 2006 RIFDS Training17 GOALS OF FIELD USER TRAINING  How to Use the System  How to Prepare the Inputs  How to Respond to Issues

18 February 21-22, 2006 RIFDS Training18 TYPICAL TRAINING AGENDA FOR USERS Day 1 8:30 – 9:15 am 9:15 – 10:00 am 10:00 - 10:15 am 10:15 – 12:00 pm 12:00 – 1:00 pm 1:00 – 3:00 pm 3:00 – 3:15 pm 3:15-4:00 pm Changes in RIFDS (MR3) Navigating RIFDS (MR3) Break Getting Your Work Done in RIFDS (MR3) Lunch Getting Your Work Done in RIFDS (MR3) Break Tips for Handling Attachments

19 February 21-22, 2006 RIFDS Training19 TYPICAL TRAINING AGENDA FOR USERS Day 2 8:00 – 9:15 am 9:15-10:00 am 10:00 – 10:15 am 10:15 – 12:00 pm 12:00 – 1:00 pm 1:00 – 3:00 pm Advanced Topics Reports Break Time for Practice and Questions Lunch More Time for Practice and Questions

20 February 21-22, 2006 RIFDS Training20 GOALS OF MANAGER TRAINING  Why the System Exists  How the System Functions in Different Parts of the Year  How RNDF are used  Auxiliary RIFDS Functions  RIFDS Reports  How RIFDS Fits to the Larger ITIMS System

21 February 21-22, 2006 RIFDS Training21 TYPICAL TRAINING AGENDA FOR MANAGERS 8:00 – 9:15 am 9:15-10:00 am 10:00 – 10:15 am 10:15 – 12:00 pm 12:00 – 1:00 pm 1:00 – 2:00 pm 2:00 – 3:00 pm Update Records Process Demonstration of RIFDS Break Tracking Road Construction Funding Allocations Lunch How to Manage Resources for RIFDS Importing and Exporting Data

22 February 21-22, 2006 RIFDS Training22 TRAINING BY THE TRIBE  In Addition to the Executive Training  When You Can Do It Yourself  What Kind of Documentation and Resolutions are Needed from Tribes  How This is Related to Self Governance  What Are Inherently Federal Functions

23 February 21-22, 2006 RIFDS Training23 TO SCHEDULE TRAINING  Several Weeks Notice Must be Given  Arrangements for Room and Board, etc.  Classroom with Computer Terminal for Each Participant with RIFDS Training Database Loaded  Limited by the Room, but No More Than 20 Participants Per Instructor

24 February 21-22, 2006RIFDS Training 24 QUESTIONS?

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