1. Welcome to the Department of Mathematical Sciences Donna Murphy Executive Officer

2. Department of Mathematical Sciences Administrative Staff Ms. Susan Fortino D/Head Secretary Conference Coordinator Civilian Performance Evaluations, OER’s, P6 (Department Head) & P5 (Deputy Head) Calendars, Known Visitors Report, Library Officer, Assists S-1 (personnel), Civilian Time & Attendance, IMPAC Credit Card, Transportation (Motor Pool) Coordinator; Conference Planning, Legal Reviews, Hotel & Transportation arrangements; Budgeting, DTS/TDY/IT Orders, Supplies for conferences, IMPAC Credit Card, Assists with Building Maintenance Problems (classroom & offices); Conference-related Print Plant Requests, Serves as OA backup. Ms. Jennifer Morris, Office Automation Assistant Assist S1 (personnel), Military Leave Requests, Maintains Leave and D/Math Databases, Maintains PT and Aptitude Cards, Phone Control Officer, TDY/IT Orders, Key Control; Primary POC for problems with classrooms & offices; Department Budget DTS/TDY; IMPAC Credit Card; Print Plant

3. Department of Mathematical Sciences Information Technology Support TBD Mr. Frank Maresco Information Technology Specialist (IT Manager) Department Computing Officer (DCO) Server & Network Maintenance, Computer trouble shooting, Information Management Officer (IMO). Ms. Donna Swanson Computer Assistant Computer trouble shooting, classroom computers, Epson Overhead projectors, copier repair, computer hardware & software purchases, Telephone Control Officer

4. S1 & S1 Assistant Civilian and Military Personnel-related issues LTC Shaw Yoshitani MAJ Mike Findlay Ms. Jennifer Morris

5. Telephone Notes: Reset Voicemail & Long Distance Contact Ms. Donna Swanson to re-set voice mail. Once re-set, follow directions in Orientation Packet. PIN Cards for Long Distance Calls Log all calls for billing cycle (EOM) (form in packet Authorized calls (refer to info sheet in packet)

6. Department of Mathematical Sciences MATH INFO PAGE http://www-internal.dean.usma.edu/departments/math/ OPERATIONS: - Leave & Pass SOP –Combinations –DDO/SDO Roster –Graybooks –Math Planning Memo & SOP ADMINISTRATION: –Purchase Requests –Travel Info –Leave Request Forms

7. Department of Mathematical Sciences Math Info Page Administration Purchase Requests: - Books, computer-related equipment and out-of-the-ordinary supply items. Travel Info –All travel must be approved by Rater and Program Director and funding support decided (TDY Request form on Math Info Page) –Rotating Military Faculty request funds to the Dean’s Office, ARD for presenting papers at conferences –Department Budget for Title X Civilians and Academy Professors (Permanent Military Faculty); –Highly encouraged to apply for research dollars (Dean’s Call for Research Proposals begins in Aug or Sep – Department POC is COL Andy Glen). –Defense Travel System (DTS) Prep – “How To” in packet

8. Department of Mathematical Sciences LEAVE/PASS PROCEDURES MILITARY LEAVE PROCEDURES Christmas Break 1-2 weeks; Spring Break 1 week; Summer 2-3 weeks Worksheet approved by PD & Rater prior to absence (if missing class, must be approved by COL Phillips) Provide completed “Step 1” & DA 31 to Admin Office (if traveling outside CONUS, will need Anti-terrorism certificate, G3 Security Briefing and HHC control number prior to departure)

9. Department of Mathematical Sciences LEAVE/PASS PROCEDURES MILITARY PASSES Initiate STEP 1 for LEAVE (PD & Rater approval) Passes may be granted in those instances outlined in AR 600-8-10 Passes not granted when plans involve missing class for personal reasons (must request leave and discuss w/COL Phillips) If the possibility exists that you will lose leave, please do not request a pass. Passes do not exclude you from Duty Roster consideration. DA31 (and if driving, POV Risk Assessment & Checklist) is required for a mileage pass greater than 250 miles STEP 1 for LEAVE (&PASS) Less Than 250

10. Department of Mathematical Sciences LEAVE PROCEDURES CIVILIAN LEAVE PROCEDURES STEP 1 for LEAVE; PD & Rater Sign Give signed STEP 1 to Department Head Secretary for Leave Database and ATAAPS Gatekeeper Davies Fellows complete a STEP 1 for LEAVE only

11. Required Training Superintendent mandated Annual Requirements Track Course Completion Provide Certificates to D/Head Secretary where provided

12. Department of Mathematical Sciences CALENDAR – Math Info Page Coffee Call (monthly) Department Meetings (each quarter) Center for Faculty Development (every Thursday) Superintendent’s Semi-Annual Briefing

13. Office, Classroom & Common Areas Custodial Support: Garbage emptying; floor mopping, vacuuming; carpet cleaning Recyclables: Paper, bottles & cans – Bins First Floor, South End Cardboard: Compactor Outside – South end Classroom & Office issues – e-mail Keep common areas neat

14. DEPARTMENT OF MATH CUP & FLOWER FUND Annual drive takes place August – September $20 per year to join Gifts for babies, get well, departure Guidon