1. LOGO Listening and Speaking 制作者：李响 制作者单位：广东警官学院 高等教育出版社 高等教育电子音像出版社

2. Unit 8 Organizing Meetings Section 3 Section 2 Career Skills Listening and Speaking Section 1

3. Career Skill Description 1. make meeting arrangements 2. prepare for meeting materials In this unit, you will learn to: back

4. Section 1 Getting Things Ready Section 1 Getting Things Ready Activity 1 Listen and Look Task 1 Listen and match Task 2 Listen and write Activity 2 Listen and Repeat Activity 3 Speak Out Task 1 Discuss and match Task 2 Prepare a speech back

5. Section 1 Activity 1 Listen and Look Listen and write the letters that represent the key words concerning the steps of arranging a meeting in the flow chat. Then listen and repeat. a. reserve 预订（会议室） b. notify v. 通知 c. arrangement n. 安排，排列 d. chairperson v. 主持人 e. time n. 时间 f. agenda （会议的）议程 g. venue n. 举行场所 Task 1 Listen and match. next

6. Section 1 Activity 1 Listen and Look h. accommodation n. 住处 i. transportation n. 运输工具 j. attendee n. 出席者，参加者 k. take minutes 做会议纪录 l. keynote speaker （大会）主要发言人 next

7. Section 1 Activity 1 Listen and Look back 1) c 2) e, g 3) a 4) h, i 5) f 6) j, b 7) d 8) l 9) k

8. Text in here Section 1 Activity 1 Listen and Look Task 2 Listen and write. availabledetails arrangementpreparation take minutes write a notice schedule invitation letter attendee 12 3 4 56 7 9 8 10 back agenda

9. 1.Could your hotel hold a 30-people meeting? 2. Is your hotel available on this Monday morning? 3. I’m afraid all the meeting rooms in our hotel have been reserved. 4. I have sent E-mail invitations to all the participants. Section 1 Activity 2 Listen and Repeat Script: next

10. Section 1 Activity 2 Listen and Repeat 5. I’ll tell you more details about the meeting later. 6. I’d like to make a reservation of a meeting room in your hotel, please. 7. What time is the meeting going to begin? 8. The meeting might last until 12 a.m. 9. All the participants need to arrive on time. 10. I want to call in all the engineers for a meeting. back

11. Section 1 Activity 3 Speak Out Task 1 Discuss with your partner and match the items in the two columns. AB 1. What time will the meeting begin? a. Yes, it is Mr. White. 2 ． Where is the meeting going to be held? b. Our meeting is going to begin at 8:30 a.m. 3. Is there any keynote speaker for today’s meeting? c. The venue for the meeting is the Royal Hotel. 4. Did you send the invitation letter to each attendee? d. Thanks. 5. How is everything about our annual meeting? e. There are over 100 attendees in the meeting. 6. You’ve done a good job. I believe the meeting will be a big success. f. Yes, I did. 7. How many attendees are there?g. Everything is going on smoothly. back 1-b 2-c 3-a 4-f 5-g 6-d 7-e

12. Section 1 Activity 3 Speak Out Task 2 Prepare a short speech to be presented in class by filling in the blanks with the information from the table above. I work as a secretary in a food company. My main duty is to __________________________. To arrange a successful meeting, there is a lot of work to do. Next Monday there will be a meeting with _________ participants at ___________. I have reserved a meeting room and sent an ______________to every attendee. In addition, ___________ and ___________ have been arranged well. It is an_________ meeting. I hope ______. back

13. Section 2 Things to Do Task 1 Listen and write Task 1 Listen and repeat Task 2 Listen and complete Task 1 Listen and repeat Task 2 Listen and judge Activity 2 Interactions Activity 3 Listen Out Activity 1 Task Check-up Task 3 Answer questions Task 2 Make a presentation Task 3 Have a try Task 4 Just do it Task 5 Challenge Yourself Task 3 Listen and decide Task 4 Listen and complete back

14. Section 2 Activity 1 Task Check-up Script: 1 secretary 2 arrange 3 conference 4 make a reservation 5 call in 6 All the participants need to arrive on time. 7 I’m sure the meeting will be a big success. Task 1 Listen and Write. back

15. Section 2 Activity 1 Task Check-up Task 2 Make a presentation. Listen and take notes. Then report the information you get to your class. Script: I am a secretary in a shoe-making company. My main duties are to arrange and make preparations for meetings. There are two meetings to be held in our company this week. One of them is an annual sales meeting. There will be 100 participants in the meeting. I have notified every attendee to attend the meeting well in advance. In addition, I have sent an agenda to each participant so that they can come prepared. As usual, I’m the one who takes the minutes. back

16. Section 2 Activity 1 Task Check-up Suppose you are a secretary in a shoe-making company and you’re organizing a small meeting. Listen to the questions and give proper responses. 1. I am ____________________________________. 2. My duties are _____________________________. 3. Yes, ____________________________________. 4. There are ________________________________. 5. Yes, ____________________________________. 6. Yes, so that they can _______________________. 7. ________________________________________. 8. ________________________________________. back Task 3 Answer questions.

17. Section 2 Activity 2 Interactions reservation n. （房间等的）保留、预订 consult v. 请教，向 ··· 咨询 refreshment n. 茶点；点心 multimedia facility 多媒体设备 change one’s mind 改变主意 sales promotion 促销活动 in advance 提前 Task 1 Listen and repeat. back

18. Section 2 Activity 2 Interactions Listen and complete the dialogue by choosing the best answers. Then listen and repeat. Dialogue One A: Hello! The Green Hotel. What can I do for you? B: This is Sara Brown from the Jones Shoe Company. I’d like to 1) ___ for a meeting room in your hotel, please. B: OK. When would you like to host your meeting? A: Next Monday morning. It’s going to begin at 8:30. Is your hotel 2) ____ then? Task 2 Listen and complete. b a

19. Section 2 Activity 2 Interactions B: Let me see…Oh, I’m terribly sorry. All the meeting rooms in our hotel 3) ____ on Monday morning. A: What a pity! Then what about Tuesday morning? B: Tuesday will be fine. Let us know if you can change your mind. A: Well, I’ll have to consult my boss. By the way, could your hotel host a 150-people meeting? B: No problem. Our hotel is an 4) ____ for either big or small meetings. c e

20. Section 2 Activity 2 Interactions A: That’s wonderful. In addition, our meeting might last until noon. Do you provide 5) ____ service? B: Sure, we offer special meeting meals that are well- known for the varieties and reasonable prices. A: Do you have multi-media facilities in the meeting room? B: Yes, of course. Once you’ve made the decision, we’ll take care of everything, including the tea break and things like that. A: OK. I’ll contact you later. Thanks for your information. Goodbye. B: Goodbye. next d

21. Section 2 Activity 2 Interactions Listen and supply the missing words. Then listen and repeat. (In the manager’s office.) A: Good morning, Mr. Jones. B: Good morning, Sara. We are going to have our sales meeting next Tuesday, aren’t we? A: Yes, Sir. We are going to discuss the plans for the 1) _______________. B: It will be a big meeting, but our meeting room is not big enough. Have you 2) _______________? A: Yes, I booked the Green Hotel. Their meeting room is big enough to hold 150 people. And I have ordered lunch for all the attendees. sales promotion reserved a hotel Dialogue Two next

22. Section 2 Activity 2 Interactions B: Well done, Sara. Make sure that everyone understands the need to attend. A: I have sent out 3) __________________ with the agenda well in advance so that they can come prepared. Besides, I’ll call every participant to make sure they arrive on time. B: That’s good. Have you made arrangements for the minute taking and 4) __________? A: Sure. Jim will take the minutes and the hotel is responsible for the tea break. Is there anything I might have missed out? E-mail invitations tea break next

23. Section 2 Activity 2 Interactions B: Have you got the materials ready for the meeting? A: I’ve printed enough copies of the plans so that each participant will have one in their material bags with the agenda and 5) _____________. B: That’s great. Thanks, Sara. A: My pleasure. back a small present

24. Section 2 Activity 2 Interactions Task 3 Have a try: Role-play the dialogues. Work in pairs or groups. Each plays a part. Read the dialogues loudly until you can learn them by heart. Then act them out. back

25. Section 2 Activity 2 Interactions Task 4 Just do it: Make up your own dialogue. Make up a similar dialogue with your partner and present it to the class. Use the following as clues. Situation 1 ： Your manager is asking you to make arrangements for a meeting.

26. Section 2 Activity 2 Interactions 1. I’d like to know how the arrangement is going for the meeting. 2. It’s almost done. 3. Here are the details. 4. Did you notify all the attendees? 5. I called them one by one. 6. Make sure that everyone on the list can come on time 7. You’ve done a good job! 8. Do the participants have a copy of the agenda? sample For your reference: next

27. Section 2 Activity 2 Interactions You are a secretary in a company, notifying a participant to attend a meeting by phone. For your reference: 1.I’m calling to inform you of… 2. He asked me to deliver a speech at the meeting. Situation 2 next

28. Section 2 Activity 2 Interactions 3. You’ll be the keynote speaker at the meeting. 4. What time will the meeting begin? 5. Is it to be held at the Sophia Hotel? 6. There’ll be a luncheon after the meeting. 7. I’ll be there on time. sample back

29. Section 2 Activity 2 Interactions Task 5 Challenge yourself: Ask questions. Look at the pictures and ask each other questions about them with your partner. Use the words as clues. They may be used as answers to your questions. next

30. Section 2 Activity 2 Interactions back

31. Section 2 Activity 3 Listen Out slide n. 幻灯片 delegate n. （会议等的）代表 theme n. 主题 realistic a. 持现实态度的 distraction n. 分散注意力的事物 convenient a. 方便的；省时省力的 PowerPoint 微软公司生产的制作幻灯片和简报的软件 environmental protection 环境保护 economic development 经济发展 press conference 记者招待会 in good condition 状况良好 Task 1 Listen and repeat. back

32. Section 2 Activity 3 Listen Out Listen to the 5 short conversations and tell iwhether the statements are true or false. Write T for true and F for false. 1. Jane knows the location where the meeting will be held. ( ) 2. Mary has already prepared the PowerPoint slides.( ) 3. John prepared something to eat for the delegates. ( ) 4. Anyone can come to the meeting. ( ) 5. Kate will deliver a speech at the meeting. ( ) T T T F T back Task 2 Listen and Judge. sssss

33. Section 2 Activity 3 Listen Out Listen to the dialogues and choose the best answers. Dialogue One 1. A) She is an engineer. B) She is very busy. C) She is a secretary. D) She is at a meeting. 2. A) He wants to know something about the meeting. B) He wants to hold a meeting. C) He wants to call up all the workers for a meeting. D) He wants Sara to host the meeting. backnext script Task 3 Listen and decide.

34. Section 2 Activity 3 Listen Out 3. A) Because some participants won’t come. B) Because she forgot some participants. C) Because there will be new participants. D) Because Mr. Hill asks her to do so. 4. A) The multi-media facilities. B) The meeting room. C) The seating plan. D) The tea break. script nextback Dialogue Two

35. Section 2 Activity 3 Listen Out 5. A) Chairing the meeting. B) Delivering a speech. C) Organizing the meeting. D) Taking notes. back

36. Section 2 Activity 3 Listen Out Listen to the passage and fill in the blanks. To host a successful meeting, you need to make full preparation in advance. Firstly, consider who needs to attend the meeting and why. Secondly, choose a 1) ______________and a realistic place. Be sure to consider others’ work and 2) _____________ and choose a location that’s spacious enough with few distractions. Thirdly, send out printed or E-mail invitations 3) ______________. convenient time family schedules well in advance Task 4 Listen and complete. next

37. Section 2 Activity 3 Listen Out Then create and 4) _____________ that outlines your objectives, including an estimate of how long it will take to discuss each item — schedule a break every 30 minutes for longer meetings. Lastly, send this out with your invitations so participants 5) ________________, and be sure to bring extra copies to the meeting. back come prepared print an agenda

38. Section 2 Activity 2 Task 4 Sample Dialogues Situation 1 A: Good morning, Mr. Brown. B: Good morning, Susan. I’d like to know how the arrangement is going for the meeting this Friday. A: Oh, it’s almost done. Here are the details, please have a look. B: Let me see… Good. Did you notify all the attendees? A: Yes, I called them one by one this morning. next

39. Section 2 Activity 2 Task 4 B: Excellent. You have to make sure that everyone on the list can come on time. A: I see. And here is the agenda. Would you like to have a check? B: OK. Well, you’ve done a good job! Do the participants have a copy of the agenda? A: I’ll hand it out to them before the meeting begins. B: OK, don’t forget about that. I believe the meeting will be a great success. A: Sure. back

40. Section 2 Activity 2 Task 4 A: Hello! Is that Professor Smith? B: Yes, speaking. Who is that? A: This is Jane White from L&S Electric Company. I’m calling to inform you of the details about the meeting to be held in our company this Saturday. B: I see. Mr. Hill, your boss, talked about this with me last week. He asked me to deliver a speech at the meeting. A: That’s right. You’ll be the key note speaker at the meeting. next Situation 2

41. Section 2 Activity 2 Task 4 B: OK. What time will the meeting begin? A: Nine o’clock. And it’ll last 3 hours or so. And there’ll be a luncheon after the meeting. B: I see. Is it still to be held in the Sophia Hotel? A: No, it’ll be held in the International Conference Centre at Lakeside Hotel this time. I’ll send you an E- mail about the details soon. B: OK. I’ll be there on time. A: Thank you very much. See you then. B: See you. back

42. Section 2 Activity 2 Task 4 Script: 1. A: Hello, Jane! Do you know where we are going to have the sales meeting? B: Oh, I think it is in Room 1201. A: Thank you! B: You are welcome. back

43. Section 2 Activity 2 Task 4 Script: 2. A: Mary, did you prepare the PowerPoint slides that I will use at the meeting? B: Oh, I just forgot that. I’m sorry. A: Don’t worry. You still have two days to do that. B: OK. I won’t disappoint you. back

44. Section 2 Activity 2 Task 4 Script: 3. A: John, how is everything going? The delegation will arrive soon. B: Fine. Everything is ready. A: Good. Did you prepare some refreshments for the delegates? B: Of course. back

45. Section 2 Activity 2 Task 4 Script: 4. A: Do you know the theme for this conference, Anna? B: Yes, I do. The theme is environmental protection and economic development. A: Really? I’m quite interested in it. B: You can come to the meeting, Julia. It is open to everyone. back

46. Section 2 Activity 2 Task 4 Script: 5. A. Hello, Kate! Haven’t seen you for ages! You are here to attend the meeting, aren’t you? B. Yes, John. I’m the keynote speaker today. A: Wow! Good for you! I just can’t wait for that! B: Thank you. back

47. Section 2 Activity 3 Task 3 A: Hi, Sara. I want to call in all the engineers for a meeting. B: Oh, what is the subject, Mr. Smith? A: We are going to discuss some problems of our new products and try to find a solution. B: I see. What time do you want the meeting to be held? A: The sooner, the better. Dialogue One next Script:

48. Section 2 Activity 3 Task 3 B: Let me check when the meeting room is available…Well, tomorrow will be OK. A: That’s fine. Please write a notice and order lunch for all the attendees. B: No problem. Q1. What do we know about Sara? Q2. What does Mr. Smith want to do? back

49. Section 2 Activity 3 Task 3 Script: A: Lisa, are we going to have the press conference tomorrow morning? B: Yes, Mr. Hill. I have sent invitation letters to all the participants. A: But I forgot to invite some important friends. Is it too late? B: No, I can rearrange the seating plan. Dialogue Two next

50. Section 2 Activity 3 Task 3 A: That’s great. Then you need to prepare more chairs and glasses as well. B: No problem. By the way, should we serve tea or coffee during the break? A: Tea is better. Besides, make sure that the multi- media facilities in the meeting room are in good condition. B: I will see to it. next

51. Section 2 Activity 3 Task 3 A: Good. You should also attend the meeting and take notes. B: Sure. Q3. Why does Lisa need to rearrange the seating plan? Q4. What does Mr. Hill want Lisa to make sure of? Q5. What is Lisa’s responsibility during the meeting? back

52. Section 3 After-class Activities Edelweiss Edelweiss Every morning you 1) me Small and white, 2) and bright 3) to meet me 4) of snow may you bloom and grow Bloom and 5) forever greet Listen for Fun clean you look happy Blossom grow Fill in the missing words while learning to sing the song.

53. Section 3 After-class Activities Edelweiss Edelweiss 6) for ever Small and white, clean and bright You look happy to meet me Blossom of snow may you bloom and grow Bloom and grow forever Edelweiss Edelweiss Bless my homeland forever. back Bless my homeland