1. Security Clearance Training Meeting
20 December 2006

2. Agenda Basic Security Clearance Information e-QIP Initiating Process
Joint Personnel Adjudication System (JPAS)
e-QIP Completion Process
e-QIP Review Process & Derogatory Information
Fingerprint Cards
Interim Security Clearances, Appeals, & SF312
e-QIP Approval Process
SORs, Warning Notices, & RFIs
Reporting Responsibilities
What’s on the CD?

3. Basic Security Clearance Information

4. Acronyms e-QIP- Electronic Questionnaire for Investigation Processing
BCA- Bureau of Criminal Apprehension
OPM- Office of Personnel Management
CCF- Central Clearance Facility
SCI- Sensitive Compartmented Information
JPAS- Joint Personnel Adjudication System
SMO- Security Management Office

5. Investigation Types ENAC- Entrance National Agency Check
NACLC- National Agency Check, Local Check
Secret PR- NACLC Periodic Reinvestigation
SSBI- Single Scope Background Investigation
SBPR- SSBI Periodic Reinvestigation
PPR- new, shorter SBPR

6. Investigation Information
NACLCs are good for 10 years from the date the investigation closes
SSBIs are good for 5 years
Continued Eligibility- When a soldier’s expired clearance is immediately valid after submitting a new one
only if the soldier did not have a 2 year break in service
Reciprocity- DoD will give reciprocity even if clearance was submitted by another branch or federal department

7. Questions?

8. JPAS Tutorial

9. JPAS Home Page

10. JPAS Acceptance Screen

11. JPAS Login Screen
DylanBob
**********

12. JPAS Welcome Screen
DylanBob

13. Select Person Screen

14. Person Summary Page

15. Person Summary Page

16. In/ Out Process

17. In/Out Process: Owning a Soldier

18. In/Out Process: Owning a Soldier

19. JPAS pointers Do not close out of JPAS using the or
File > Close, LOG OUT FIRST!
Do NOT use the browser buttons:
If you can’t log into JPAS call SGM Kallberg or SFC Hosman to unlock your account or log you out
Other JPAS tips for use can be found in the “JPAS Unit Security Managers Handbook”
&

20. Questions?

21. e-QIP Process

22. The e-Qip Process
REVIEW
INITIATE
COMPLETE
APPROVE

23. STEP ONE
INITIATE
REVIEW
Security clearance manager must initiate the soldier’s PSQ before the soldier can begin to enter information
COMPLETE
APPROVE

24. Initiating: Step One

25. Initiating: Step Two

26. Initiating: Step Three
Ensure you are under the Nat’l Guard category
Scroll down until you see the “Investigation Request” link and click on it

27. Initiating: Step Four
Fill out the required investigation information outlined in the distributed Security Manager’s Handbook
Issues not in Handbook:
Use Rosemount TACC for “Location of Security Folder”
Use soldier’s unit address for “Location of Official Personnel Folder”
Use date of Local Records (201 file) Check as “Date of Local Agency Check”

28. Initiating Example

29. Questions?

30. e-QIP Completion Process

31. STEP TWO
INITIATE
REVIEW
After soldiers are initiated, they can log into the e-QIP website to complete their SF86.
COMPLETE
APPROVE

32. Opening a SF86 Go to http://www. opm.gov/e-qip Verify there are 3
If not go to:
Tools > Internet Options > Security > TLS 1.0
Tools > Internet Options > Advanced Tab > Sites > type > Always Allow > OK
Click “Try Tests Again”
Verify you see 3
Click “Continue”

33. NO GO!

34. GO!

35. Logging into eQIP Soldier enters SSN
123 45
6789

36. Logging into eQIP Golden Questions
The questions will be: Mother’s Maiden Name, Year of Soldier’s Birth, & City of Birth (unknown)

37. Logging into eQIP Golden Questions
After answering the Golden Questions for the first time, it will ask for the soldier to create new questions.
These questions are the standard; do not use any other questions!
What is your mother’s maiden name?
What was the year your mother was born? (4-digit)
What is the name of the county you were born in? (Ex answer: “hennepin” not “Hennepin County”)

38. Soldier Begins Entering Data

39. Navigating

40. Additional Comments Last Section
Place to add information for reported Derogatory Information (ex: payment plan)

41. Certifying

42. Certifying

43. Attachments to Expect

44. Attachments to Expect
Type in name of included paperwork (ex: Commander’s memo or payment plan)

45. Supplemental Information

46. Supplemental Information
Don’t fill this out

47. Validating
Soldier goes back to fix errors, if necessary

48. Validating

49. Printing Soldier’s Copy
Follow instructions to print a copy for soldier’s records
FIRST Turn off pop-up blockers (Tools > Pop-Up Blocker > Turn Off Pop-Up Blocker) to print

50. Completing SF86 Step One: Printing a Copy for Reviewer

51. Completing SF86 Step Two: Signature Pages

52. Completing SF86 Step Three: Sending to Reviewer

53. Common Errors City, State, Zip codes required for all addresses!
Clarify debt status (DATES!)
include payment plan if debt is still pending
Use “Additional Remarks” section or make memo
Spouse information (SSN, separation date)
Alcohol Record
Provide if soldier went to treatment
Any packets that have derogatory information should have a commander’s memo included
Male Selective Service Number missing
“Have you ever been charged or convicted…”
juvenile records are not sealed!
Signatures must be less than 120 days old

54. Questions?

55. e-QIP Review Process

56. STEP THREE
REVIEW
INITIATE
After the soldier has completed his/her SF86, the unit security manager will review for completeness.
COMPLETE
APPROVE

57. Reviewer Gets a Notification
The reviewer does not need access to notifications
Reviewer will receive packet from soldier and can go to the soldier’s “Person Summary” page in JPAS.

58. Investigation Request Page
Reviewer can navigate here from JPAS “Person Summary” page by clicking on the “Investigation Request” link

59. Investigation Request Page

60. Investigation Request Page
Turn off pop-up blockers (Tools > Pop-Up Blocker > Turn Off Pop-Up Blocker) to Review SF86

61. Reviewer Decides Soldier Needs to Revise SF86
Reviewer contacts soldier to revise
Soldier will log back in, make any changes, and prints SF86, signature pages, and certifies answers

62. Reviewer Receives Notification
Notification that soldier needs to revise SF86

63. New Status on Investigation Request Page
Status shows Revised PSQ

64. Final Review
Once reviewer is satisfied, select “Review PSQ” button and click “Save”
Reviewer sends paperwork to State/DIV (FP cards, interim request, signature pages, derog memos etc.)

65. THE EPSQ CHECKLIST SOLDIER’S FULL NAME WRITE WHY S/HE
NEEDS THE CLEARANCE
SIGNATURE REQUIRED
THAT SF86 HAS BEEN
REVIEWED
THIS MEANS IT
IS NOT OPTIONAL
TO INCLUDE!
IF SOLDIER HAS ANY
DEROG INFO, THESE
3 THINGS MUST BE
INCLUDED!

66. THE eqip CHECKLIST SOLDIER’S FULL NAME WRITE WHY S/HE
NEEDS THE CLEARANCE
REVIEWER MUST SIGN
THIS SHEET
THIS MEANS IT
IS NOT OPTIONAL
TO INCLUDE!
IF SOLDIER HAS ANY
DEROG INFO, THESE
3 THINGS MUST BE
INCLUDED!

67. AR 380-67 Appendix I: Adjudication Policy
How do I know when to a soldier meets mitigating factors?
I-7: Foreign Connections/ Vulnerability to Blackmail
I-8: Financial Matters
I-9: Alcohol Abuse
I-10: Drug Abuse
I-11: Falsification
I-12: Refusal to Answer
I-13: Sexual Misconduct
I-1: General
I-2: Loyalty
I-3: Foreign Preference
I-4: Security Responsibility Safeguards
I-5: Criminal Conduct
I-6: Mental or Emotional Disorders

68. Derogatory Information
“Disqualifying Factors” for Interim clearances are based off of AR , Appendix I
“Mitigating Factors” are those that establish a circumstance that may mitigate the conduct listed in AR , Appendix I

69. Questions?

70. Fingerprint Cards

71. Fingerprint Card Codes
Fingerprint cards are only needed for new or expired clearances
Weight
In pounds only
If more than 499, enter 499
Sex
Male: M
Female: F
Height
Enter Ft & In as 1 number
Ex: 5 ft 11 in = 511
Eye Color
Black: BLK
Blue: BLU
Brown: BRO
Gray: GRY
Green: GRN
Hazel: HAZ
Maroon: MAR
Multicolored: MUL
Pink: PNK
Unknown: XXX

72. Fingerprint Card Codes
Hair Color
Black: BLK
Bald: BAL
Blonde: BLN
Gray: GRY
Partially Gray: GRY
Red/Auburn: RED
Sandy: SDY
White: WHI
Unknown: XXX
Brown: BRO
Blue: BLU
Green: GRN
Orange: ONG
Pink: PNK
Purple: PLE
Race
A: Chinese, Japanese, Filipino, Korean, Polynesian Indian, Indonesian, Asian Indian, Samoan, Other Pacific Islander
B: origin in any of the black racial groups of Africa
I: American Indian, Eskimo, Alaskan native, or any persons having origins in any of the 48 contiguous sates of the U.S. or Alaska who maintains cultural identification through tribal affiliation or community recognition
W: Caucasian, Mexican, Puerto Rican, Cuban, Central or South American, or any other Spanish Culture regardless of origin or race
U: undeterminable race

73. Fingerprint Cards DO NOT DO
DO NOT fill out EVERY field in the fingerprint card.
In the “Reason Fingerprinted” field, DO NOT write “SECURITY CLEARANCE”
In the name field, DO NOT abbreviate the soldier’s name
DO NOT write the soldier’s civilian employer’s address in the “Employer and Address” field.
If soldier has aliases, DO NOT forget write them in the “Aliases” field. (L, F M)
DO fill out every field that is filled in, in the following example.
In the “Reason Fingerprinted” field, DO write the level of clearance being requested.
In the name field, DO write the soldier’s FULL name. It MUST match the SF86.
If soldier does not have a middle name, DO write “NMN”.
DO ensure the POB on the fingerprint cards match the SF86

74. Fingerprint Card Example & Practice
Schmoe Joseph NMN
Dylan, Bob NMN
U.S.
MNARNG M W
509
125
BRO
BAL
Rosemount, MN
34th ID Main CP
TS-SCI Security Clearance
123 Apple Lane
Rosemount, MN
20Dec06

75. Questions?

76. Interims, Appeals, SF312

77. Interim Security Clearances
Interim Secret
Done by reviewing SF86 and Police Records check
Granted by DIV/State
Doesn’t expire until the investigation is adjudicated
Interim TS-SCI
Granted by CCF after the investigation is opened
Can be granted in 2-3 months

78. Appeals- Secret Interims
If Division decides to deny an interim, a memo is sent to the unit
The unit can then send Division an appeal
This is a memo either from the commander or a leader stating something similar to “Although I do not condone his actions, he’s a good soldier and has learned from his mistakes”.
DIV will then send a copy of the appeal and SF86 to State

79. SF312 Classified Information Non-Disclosure Agreement
Agreement to Not Disclose Classified Information
Sent with Security Clearance Packet to quicken the process
Grants access to soldiers who have a an interim or a favorably adjudicated clearance

80. SF312 Classified Information Non-Disclosure Agreement
Soldier fills out the
Yellow highlighted sections
A witness fills out the Blue
highlighted sections

81. Questions?

82. e-QIP Approval Process

83. STEP FOUR
INITIATE
REVIEW
Once the soldier’s packet has been reviewed, it must be approved by State or Division before forwarding to OPM.
COMPLETE
APPROVE

84. Approving
State/DIV gets a notification in JPAS that SF86 is ready for approval
State/DIV approves (only if completed correctly) and sends signature pages, Fingerprint Cards and any other paperwork to the “e-QIP Rapid Response Team”
It will not be approved until the soldier’s FP cards (if applicable) and signature pages have been received!

85. In Review REVIEWER Initiates soldier
Soldier logs into e-Qip using unknown for POB
Soldier changes golden questions to standard questions
Soldier fills out SF86
Soldier prints signature pages/SF86/certifies SF86
REVIEWER receives packet from soldier
REVIEWER goes to Person Summary page and clicks on investigation status
REVIEWER reviews SF86
If PSQ needs to be revised, REVIEWER selects “Revise” and “Save”.
Soldier logs in and repeats process until revisions are complete. Soldier needs to reprint everything.
If compete, REVIEWER selects “Review” and “Save”.
REVIEWER send signature pages and FPC (if applicable) to State/DIV
State/DIV gets notification in JPAS that PSQ is ready to be reviewed
State/DIV looks over SF86 and approves. (PSQ is now sent to OPM.)
State/DIV receives FPC/signature pages and sends to OPM via the “e-Qip Rapid Response Team”

86. The Issues with e-QIP
PROBLEM: If a soldier is not in JPAS, you can’t submit them through e-Qip
ANSWER: Submit the EPSQ version
PROBLEM: Initiators/ Reviewers need to have level 6 JPAS accounts. This requires a Secret security clearance.
ANSWER: Ensure your Reviewer is eligible for an interim (to get access quicker).

87. Questions?

88. SORs, Warning Notices, & RFIs

89. Statement of Reasons (SOR)
Whenever CCF is going to deny a security clearance, they will send out an “Intent to Deny” memo
Included in the memo is the “Statement of Reasons” (SOR)
Explains why the security clearance could be denied
Also included is an SOR Receipt
The soldier must sign this stating that he is going to respond to the memo or it WILL be denied
10 days to return the SOR
60 days to submit a rebuttal/appeal

90. Statement of Reasons

91. Statement of Reasons Receipt

92. Warning Notice Memo from CCF with no response needed
States that the clearance has been granted, but any subsequent derogatory info will result in suspension

93. Warning Notice

94. Request for Information (RFI)
Request for Information memos are also from CCF
Request more information from soldier so CCF can make a better decision
If information requested is not given, clearance will be denied

95. Request for Information (RFI)

96. Questions?

97. Reporting Responsibilities

98. Reporting Responsibilities
Foreign Travel
Everyone must do online training
TS-SCI clearance holders must also receive a country brief
Common Derogatory Reports
Positive U/A results
DWI
Domestic Assaults
Criminal charges
Over 90 days delinquent on a payment

99. Reporting Responsibilities
Common excuses for not reporting or not including it on SF 86
I was a juvenile and the charge was sealed
I wasn’t convicted of a felony
The charges were dropped
I thought I was supposed to only go back 7 years.
THESE ARE NOT VALID EXCUSES!

100. What’s on the CD?

101. What’s on the CD? This Powerpoint Security Clearance SOP SF 312
Interim appeal example
EPSQ checklist
e-QIP checklist
e-QIP soldier’s handbook
e-QIP unit security mgr handbook
JPAS unit security mgr handbook
Blank SF 86
Instructions to give soldier with blank SF 86
JPAS link
Male Selective Service Number Lookup link
SIDPERS data codes for security clearances

102. Any Final Questions?