1. Federal Acquisition Service U.S. General Services Administration GSA’s Short-Term Vehicle Rental Programs Dan Reichmann STR Program Manager GSA Fleet

2. Federal Acquisition Service U.S. General Services Administration 2 Agenda  Background  Rental Supplemental Vehicle Program  GSA Fleet  Short Term Rental Program  Existing process  Upcoming enhancements  Legislative Considerations  Questions

3. Federal Acquisition Service U.S. General Services Administration 3  Program to supplement federal fleet requirements  Official business vehicular needs only  Rental vehicles for other than TDY needs

4. Federal Acquisition Service U.S. General Services Administration 4  Fleet replacement due to maintenance/accident  Special events  Transportation Support for National / Natural disasters  Emergencies and continuity of operational needs  Deployment of Incident Management Teams Rental Guidelines

5. Federal Acquisition Service U.S. General Services Administration 5  Reservation Services  On-line Booking tools  Volume Discounts  Centrally Billed Accounts  SmartPay® Cards Account Reconciliation Tools  Reporting and Internet Tools  Off Airport Locations  No additional driver fees Services Include

6. Federal Acquisition Service U.S. General Services Administration 6  Pricing  Daily, weekly, and monthly  Insurance  Government is self insured  No insurance required to purchase  Billing  No Pre-Billing Allowed  Can bill contract in 30 day increments

7. Federal Acquisition Service U.S. General Services Administration 7  Reporting – Quarterly – Electronic  Government-wide  Agency Wrap Up  Ordering Agency reports –Name –Locations - Rental City and State –Size and Number of Vehicles –Average Miles Per Day –Total Dollar Volume

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11. Federal Acquisition Service U.S. General Services Administration 11 Other Schedule 48 Items  Disaster Recovery  Available for emergency procurements  Enabled for State and Local purchasing  Ground Transportation Services –Buildings, Driver Services, Airport transport, and VIP transport within or between cities. –Shuttle Transportation between housing locations and medical facilities or grocers. –Transportation for COOP and Emergency Evacuation needs

12. Federal Acquisition Service U.S. General Services Administration 12  Established Feb. 2007  Issued own solicitations and BPAs with same provisions as RSVP  STR Program office in Chicago

13. Federal Acquisition Service U.S. General Services Administration 13 STR Program Basics  Currently available to GSA Fleet customers  NOT for TDY travel – only mission related activities  Surge/special event requirements  Accident/maintenance replacements  60 Day Limit  Pass-through billing onto monthly GSA Fleet customer bill

14. Federal Acquisition Service U.S. General Services Administration 14 Current Vendors  Sedans, Light Trucks, Minivans & Passenger Vans  Enterprise Rent a Car  Dollar/Thrifty Rent a Car  Ace Rent a Car  Avis Rent a Car  Box/Stake Trucks, Medium & Heavy Trucks and Trailers  Enterprise Rent a Truck  Budget Truck  Penske Truck Rental  Ryder Truck Rental

15. Federal Acquisition Service U.S. General Services Administration 15 STR Program Selling Points  GSA Fleet will handle entire rental procurement process  All requests competed among available vendors  STR rentals are generally tax exempt and GARS does not apply  Use of off-airport locations provides additional costs savings

16. Federal Acquisition Service U.S. General Services Administration 16 Other Items  Fuel Cards  Available upon request  Delivery within 48 hours  Modifications  Can only be made by STR Program Office  Should be cleared by customer POC

17. Federal Acquisition Service U.S. General Services Administration 17 Damage  Accidents/Violations  GSA Fleet is NOT involved in resolution of fault/liability  Customer responsible for any subsequent charges  Insurance  Government is self-insured  Canada/Mexico

18. Federal Acquisition Service U.S. General Services Administration 18 How It Works  Customer contacts Short Term Rental program office (STR)  STR obtains price quotes from vendors  Customer accepts quote  STR places rental order with vendor  Rental car company contacts driver to arrange vehicle transfer

19. Federal Acquisition Service U.S. General Services Administration 19 Billing  GSA Fleet Monthly Bill  No tag (unless replacement)  Line item description  Invoice package  Can provide charges by Rental Agreement number  Fuel charges

20. Federal Acquisition Service U.S. General Services Administration 20 What you need to know  STR Program Office  1-866-886-1232  gsa_rental@gsa.gov gsa_rental@gsa.gov  Most requests quoted within 48 hours  7:00 AM – 5:00 PM CST M-F  After-hours emergency response

21. Federal Acquisition Service U.S. General Services Administration 21 What to Provide  POC Name and Contact Info  GSA Fleet Customer Number  Reg – FMC – 00 – BOAC – Serial (e.g. 03-11-00- 213XXX-001)  Type(s), and quantity(s), of vehicle being requested  Date and time of vehicle need (60 day maximum)  Location (address) of vehicle need  Do you require delivery of the vehicle or will you pick-up  Best value criteria (if desire other than low bid)

22. Federal Acquisition Service U.S. General Services Administration 22 Best Value Selection  Must provide criteria  Location  Past Performance  Service Hours  Specific vehicle or service requirement(s)  If not, must take low-bid

23. Federal Acquisition Service U.S. General Services Administration 23 Summary of Rental Activity (ITD)  Average size of rental – 4 vehicles  Average length of rental – 32 days  Average cost per day – $38.60 Type of Vehicle Number of Vehicles Total Rental Days Avg Days/ Vehicle Total Est. Costs Avg Cost/ Day Van Minivan 2,90187,07030.0$3,002,734.10$34.49 Van 15 Pass 2,48551,20020.6$3,128,863.56$61.11 Lgt Truck 1/2 Ton 2,32894,42140.6$3,680,169.34$38.98 Sedan Mid Size 2,19576,38734.8$2,050,299.03$26.84 Sedan Compact 1,77661,81934.8$1,566,485.21$25.34

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28. Federal Acquisition Service U.S. General Services Administration 28 Future Enhancement  Web-based Application  Target date is Fall, 2010

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33. Federal Acquisition Service U.S. General Services Administration 33 Legislative Considerations  60 Day Limitation  41 CFR 102-34.35  Conspicuous Identification  41 C.F.R. 102-34.85  41 C.F.R. 102-34.110  41 C.F.R. 102-34.115

34. Federal Acquisition Service U.S. General Services Administration 34 Thank you! Dan Reichmann STR Program Manager 703-605-2950 daniel.reichmann@gsa.gov