1. © 2014, Battelle for Kids. All Rights Reserved. ROSTER VERIFICATION OVERVIEW © 2014, Battelle for Kids. All Rights Reserved.

2. The Challenge Data accuracy Do we believe that our current data system accurately represents the student experience throughout the school year? What about… Regrouping of students? Students moving in and out of classrooms? Shared instructional responsibilities?

3. © 2014, Battelle for Kids. All Rights Reserved. The Challenge Widespread Data Quality Issues In 2012–13, working with more than 600,000 rosters, Battelle for Kids found that:

4. © 2014, Battelle for Kids. All Rights Reserved.  Existing data systems capture a teacher of record, not a record of teaching. Many systems capture activity not influence of learning  Other potential data issues: Data may not exist in one centralized dataset. Lack of documentation of mid-year changes to course scheduling, student mobility, or shared instruction. The Challenge Issues that Erode Trust

5. © 2014, Battelle for Kids. All Rights Reserved. Student mobility Support or enrichment provided by multiple teachers Maternity leave, sick time, new hires, resignations, and retirement Teachers regrouped or reassigned to other classrooms Co-teaching arrangements And the list goes on… Measures must be built on data that account for all the nuances of teaching, learning, and the classroom. The Challenge Learning Experiences Are Complex…

6. © 2014, Battelle for Kids. All Rights Reserved.  Roster Verification was developed to give teachers an opportunity to correct data that will be used to inform policy and create high- stakes measures of effectiveness.  They become involved in a process to ensure the record of instruction is official and right, not official and wrong.  With roster verification, teachers get class rosters they can literally see, correct, and confirm. The Opportunity Solving the Data Quality Problem

7. © 2014, Battelle for Kids. All Rights Reserved. Source: Ensuring Fair and Reliable Measures of Effective Teaching- Culminating findings from the MET Project’s three-year study, Bill and Melinda Gates Foundation, 2013 From the Measures of Effective Teaching (MET) Study Culminating Report: The Opportunity Increasing Accuracy, Reducing Mistakes

8. © 2014, Battelle for Kids. All Rights Reserved.  Roster Verification allows teachers to help district data systems correct these data sins: Teacher-subject attribution Student-teacher attribution Student and teacher mobility Situations where multiple teachers shared responsibility for instruction and student learning The Opportunity What Roster Verification Achieves

9. © 2014, Battelle for Kids. All Rights Reserved. 1- Teachers verify which students they taught 2- Teachers verify during what months they taught those students 3- Teachers verify the percent of instruction The Opportunity The Process Is Simple for teachers…It’s as easy as 1-2-3

10. © 2014, Battelle for Kids. All Rights Reserved. The Solution Software That Helps Teachers Verify Rosters

11. © 2014, Battelle for Kids. All Rights Reserved. The Process Phases of Roster Verification: May 19- May 23May 27 – May 30 Due June 6

12. © 2014, Battelle for Kids. All Rights Reserved.  Prior to teacher verifying rosters, principals or designated support personnel ensure classes and teacher roles are correct.  We want the proper classes and teachers to be associated Phase 1: School Set Up phase Principals and support team responsibilities

13. © 2014, Battelle for Kids. All Rights Reserved. Phase 1: School Set Up phase Principals and support team responsibilities

14. © 2014, Battelle for Kids. All Rights Reserved.  Teachers verify these three statements: I taught these students During these months For this percent of instruction Phase 2: Teacher roster verification phase Teachers verify rosters

15. © 2014, Battelle for Kids. All Rights Reserved. The teacher roster verification dashboard

16. © 2014, Battelle for Kids. All Rights Reserved. Phase 2: Teacher roster verification phase 1-2-3 step process

17. © 2014, Battelle for Kids. All Rights Reserved. Phase 2: Teacher roster verification phase 1-2-3 step process

18. © 2014, Battelle for Kids. All Rights Reserved. Teacher roster verification phase Principals monitor progress during this phase

19. © 2014, Battelle for Kids. All Rights Reserved. Phase 3: Review and approval phase Principals review and approve rosters

20. © 2014, Battelle for Kids. All Rights Reserved.  The process builds will and skill to empower schools to participate through: Communications – build awareness and buy-in Training – prepare staff to lead the process  Provides multiple layers of support to address issues and influence schools to complete the process The Role of Support How We Ensure Schools Are Successful

21. © 2014, Battelle for Kids. All Rights Reserved. Accessing the demo site: School Set up (Principals Only) Go to demo.battelleforkids.org Enter Stanley Foley’s email: foley.Stanley@demodistrict42A.org foley.Stanley@demodistrict43A.org foley.Stanley@demodistrict44A.org foley.Stanley@demodistrict45A.org foley.Stanley@demodistrict46A.org All passwords are “school”

22. © 2014, Battelle for Kids. All Rights Reserved. Accessing the demo site: Teacher RV Go to demo.battelleforkids.org Enter Joan Bartlett’s email: Bartlett.joan@demodistrict41A.org Bartlett.joan@demodistrict42A.org Bartlett.joan@demodistrict43A.org Bartlett.joan@demodistrict44A.org Bartlett.joan@demodistrict45A.org All passwords are “school”

23. © 2014, Battelle for Kids. All Rights Reserved. Accessing the demo site: Principal review and approval Go to demo.battelleforkids.org Enter Stanley Foley’s email: foley.stanley@demodistrict42B.org foley.stanley@demodistrict43B.org foley.stanley@demodistrict44B.org foley.stanley@demodistrict45B.org foley.stanley@demodistrict46B.org All passwords are “school”

24. © 2014, Battelle for Kids. All Rights Reserved. Next steps  School Set Up Phase 1.Authorize Support Team members for your school to assist in roster verification. 2.Review staff and teaching assignments loaded into the system. 3.Correct teachers and/or instructional assignments by adding, updating or removing incorrect classes.

25. © 2014, Battelle for Kids. All Rights Reserved. Next steps  Teacher Roster Verification Phase 1.Plan and conduct a rollout with teachers who will complete roster verification to encourage participation, show them how to access the system and demonstrate how to complete the three- step roster verification process. 2.Monitor teacher completion regularly to ensure all teachers assigned to complete roster verification do so by the deadline. 3.Assist teachers with questions or concerns.

26. © 2014, Battelle for Kids. All Rights Reserved. Next steps  Principal Review and Approval Phase 1.Review reports and alerts in the system and make corrections where appropriate. 2.Review changes with teachers who completed roster verification as necessary and appropriate. 3.Approve your school’s verified roster information as accurate and complete.

27. © 2014, Battelle for Kids. All Rights Reserved. @BattelleforKids facebook.com/battelleforkidsorg youtube.com/battelleforkids BattelleforKids.org Thank you!