1. IDEM Remediation Services Pre-Proposal Conference March 29, 2012 Adam Thiemann IDOA Strategic Sourcing Analyst

2. General Information Sign-In Sheet for Attendees Sign-In Sheet and PowerPoint will be posted on IDOA’s Solicitation Website Hold questions until the end of the presentation

3. Agenda Purpose & Scope of RFP Key Dates Proposal Preparation & Evaluation Minority and Women’s Business Enterprises IDEM Question and Answer Session

4. Purpose of the RFP The purpose of this RFP is to select a vendor that can satisfy the State’s need for services in support of OLQ’s remediation programs. –It is the intent of IDEM to contract with a vendor or vendors that provides quality environmental remediation services for the Remediation Services Branch of the Office of Land Quality at IDEM.

5. Scope of RFP The Vendor shall address hazardous substance or petroleum response activities, related to sites that are being managed by the State of Indiana. These include, but are not limited to, Superfund (SF), Defense Environmental Restoration Program (DERP), State Cleanup (SC), Voluntary Remediation Program (VRP), Site Investigation (SI), Leaking Underground Storage Tanks (LUST), Brownfields (BF), Natural Resource Damage Assessment (NRDA), and Resource Conservation and Recovery Act (RCRA) Corrective Action by the Office of Land Quality of the Indiana Department of Environmental Management. In general, these activities may include investigation, delineation, study, removal, and remediation.

6. Scope of RFP Contract Term The term of the contract shall be for a period of four (4) years from the date of contract execution. There may be four (4) one-year renewals for a total of four (8) years at the State’s option.

7. Key Dates ActivityDate Issue of RFP March 21, 2012 Pre-Proposal Conference March 29, 2012 Deadline to Submit Written Questions April 13, 2012 @ 3:00 P.M. Response to Written Questions/RFP Amendments April 20, 2012 Submission of Proposals May 18, 2012 The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown. Proposal Evaluation June 1, 2012 Proposal Discussions/Clarifications (if necessary) TBD Oral Presentations (if necessary) TBD Best and Final Offers (if necessary) TBD Contract Award August 17, 2012

8. Business Proposal (Attachment E) Company Financial Information (Section 2.3.3) –Confidential information must be kept separate from the proposal in both hard and soft copy Contract Terms (Section 2.3.5) –Respondent should review sample State contract (Attachment B) and note exceptions to State mandatory and non-mandatory clauses in Transmittal Letter

9. Technical Proposal (Attachment F) Please use the Template we have provided for you. Where appropriate, supporting documentation may be referenced by a page and paragraph number. If there are multiple references or multiple documents, these must be listed and organized for ease of use by the State in the Summary of Attachments, Attachment G.

10. Cost Proposal Attachment D- Must be returned in Excel Format RFP 12-88 RESPONDENT NAME Labor Classification HISTORICAL RATE/HOUR ($) PROPOSED RATE/HOUR ($) Senior Principal/Program Manager$159.00 Principal$145.00 Senior Associate$135.00 Senior Engineer$130.00 Senior Hydrogeologist$115.00 Senior Toxicologist$100.00 Senior Certified Industrial Hygienist$100.00 Senior Project Manager/Project Director$120.00 Project Engineer$95.00 Project Geologist/Hydrogeologist$90.00 Project Scientist$90.00 Field Manager$80.00 Supervisor/Superintendent$80.00 Toxicologist$75.00 Industrial Hygienist$75.00 Certified Surveyor$70.00 Staff Engineer$85.00 Staff Geologist/Hydrogeologist$75.00 Staff Scientist$70.00 Technician$75.00 Scientist$65.00 Draftsperson$55.00 Assistant Technician$50.00 Assistant Scientist$45.00 Assistant Draftsperson$40.00 Clerical Level 2$52.00 Clerical Level 1$42.00

11. Cost Proposal Sheet 1 RFP 12-88 RESPONDENT NAME Labor Classification HISTORICAL RATE/HOUR ($) PROPOSED RATE/HOUR ($) Senior Principal/Program Manager$159.00 Principal$145.00 Senior Associate$135.00 Senior Engineer$130.00 Senior Hydrogeologist$115.00 Senior Toxicologist$100.00 Senior Certified Industrial Hygienist$100.00 Senior Project Manager/Project Director$120.00 Project Engineer$95.00 Project Geologist/Hydrogeologist$90.00 Project Scientist$90.00 Field Manager$80.00 Supervisor/Superintendent$80.00 Toxicologist$75.00 Industrial Hygienist$75.00 Certified Surveyor$70.00 Staff Engineer$85.00 Staff Geologist/Hydrogeologist$75.00 Staff Scientist$70.00 Technician$75.00 Scientist$65.00 Draftsperson$55.00 Assistant Technician$50.00 Assistant Scientist$45.00 Assistant Draftsperson$40.00 Clerical Level 2$52.00 Clerical Level 1$42.00

12. Cost Proposal Sheet 2 Equipment and Other Charges HISTORICAL RATE/DAY (1-10 days) ($) HISTORICAL RATE/DAY (11+ days) ($) PROPOSED RATE/DAY (1-10 days) ($) PROPOSED RATE/DAY (11+ days) ($) Combustible Gas Meter$54.75$43.80 Photo-ionization Detector$80.00$65.00 Flame Ionization Detector$80.00$65.00 Summa Canisters$80.00 Water Level Indicator$6.36$5.09 Conductivity Meter$8.04$6.43 Turbidity Meter$15.00$12.00 Ph/ORP/Temp Meter$44.45$35.56 Peristaltic Pump$11.13$8.90 Hand Auger$9.75$7.80 Sludge Sampler$6.80$5.44 Geoprobe (with operator)$1,500.00$1,400.00 Micro-purge System$170.00$140.00 HISTORICAL RATE/HOUR (1-10 days) ($) HISTORICAL RATE/HOUR (11+ days) ($) PROPOSED RATE/HOUR (1-10 days) ($) PROPOSED RATE/HOUR (11+ days) ($) Computer Usage Fees$15.00

13. Cost Proposal Sheet 3 Travel/Lodging/Per Diem Travel HISTORICAL RATE/MILE ($) PROPOSED RATE/MILE ($) Mileage$0.44 Lodging HISTORICAL RATE/NIGHT (taxes not included) ($) PROPOSED RATE/NIGHT (taxes not included) ($) Lodging$89.00 Lodging HISTORICAL RATE/DAY ($) PROPOSED RATE/DAY ($) Per Diem$26.00

14. Cost Proposal Scoring Methodology Each line item will be scored individually by being normalized to one another, based on the lowest price evaluated. Respondent’s Line Item Score = (Lowest Price / Respondent’s Price) X 20 Within each worksheet in the Cost Proposal Template (Attachment D) Excel workbook, the Respondent’s line item scores will be averaged and then each of the three (3) average scores will be weighted in the following fashion: Labor Rates: 70% Equipment and Other Charges: 25% Travel, Lodging, and Per Diem: 5% Finally, the weighted average scores from each worksheet will be added together to formulate the Respondent’s Cost Proposal score.

15. Proposal Preparation Buy Indiana, Business Proposal 2.3.14 –Status shall be finalized by proposal due date –5 definitions, details provided in Business Proposal Indiana Economic Impact, Attachment C –Definition of FTE (Full-Time Equivalent) –Example: If a Respondent has 5 full time employees and is bidding on its 5 th contract, and all contracts get an equal amount of commitment from the employees then each employee commits 20% of his or her time to the new contract: 0.2 x 5 employees= 1 FTE.

16. Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Mandatory Requirements –Pass/Fail 2. Management Assessment/Quality (Business & Technical Proposal) –35 points 3. Cost (Cost Proposal) –20 points 4. Indiana Economic Impact –15 points 5. Buy Indiana –10 points 6. Minority (10) and Women Business (10) –Subcontractor Commitment 20 points * 100 Total Points (2 bonus possible)

17. Minority and Women’s Business Enterprises Charles Hill, MWBE Division Contact Information - Email: chahill@idoa.in.gov or Phone: 317-233-0545chahill@idoa.in.gov Complete Attachment A, MWBE Form - Include sub-contractor letters of commitment Goals for Proposal - 8% Minority Business Enterprise - 8% Women’s Business Enterprise

19. Minority and Women’s Business Enterprises Prime Contractors must ensure that the proposed subcontractors meet the following criteria: Must be listed on the IDOA Directory of Certified Firms Each firm may only serve as once classification – MBE or WBE A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement. Must serve a commercially useful function. The firm must serve a value- added purpose on the engagement. Must provide goods or service only in the industry area for which it is certified as listed in the directory at http://www.in.gov/idoa/2352.htmhttp://www.in.gov/idoa/2352.htm Must be used to provide the goods or services specific to the contract National Corporate Diversity Plans are generally not acceptable

21. Minority and Women’s Business Enterprises TOTAL BID AMOUNT:

22. Minority and Women’s Business Enterprises Effective May, 2011, a new MWBE scoring methodology will be utilized for all RFP’s released New Process – MWBE scoring is conducted based on 20 points plus a possible 2 bonus points scale - MBE: Possible 10 points + 1 bonus point - WBE: Possible 10 points + 1 bonus Point Professional Services Scoring Methodology: - The points will be awarded on the following schedule: - Fractional percentages will be rounded up or down to the nearest whole percentage - Submissions of 0% participation will result in a deduction of 1 point in each category - The highest submission which exceeds the goal in each category will receive 11 points (10 points plus 1 bonus point). In case of a tie both firms will receive 11 points %1%2%3%4%5%6%7%8% Pts.1.252.503.755.006.257.508.7510.00

23. Minority and Women’s Business Enterprises BidderMBE %Pts.WBE %Pts.Total Pts. Bidder 112.0%10.010.0%11.021.0 Bidder 26.0%7.54.0%5.012.5 Bidder 38.0%10.08.0%10.020.0 Bidder 416.0%11.00.0%10.0 Bidder 50.0%0.0%-2.0 RFP MWBE Scoring Example

24. IDEM Questions?

25. Thank You athiemann@idoa.in.gov