1. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall1 Windows 7 Introductory Chapter 2 Managing Libraries Folders, Files and Using Search

2. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall2 Objectives Copy Files From a Removable Storage Device to the Hard Disk Drive Navigate by Using Windows Explorer Create, Name, and Save Files

3. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall3 Objectives Create Folders and Rename Folders and Files Select, Copy, and Move Files and Folders Delete Files and Folders and Use the Recycle Bin Search files and folders

4. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall4 Copy Files from a Removable Storage Device to the Hard Drive File – collection of information that is stored on a computer under a single name –For example: text document, picture, program –Stored in Folders Subfolder – folder within a folder

5. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall5 Copy Files from a Removable Storage Device to the Hard Drive Libraries –Allow an easy way to find files quickly; one click away –Permit adding new locations like external hard drive –Prohibit other users from accessing the content –Can be used as default location for storing files within an application

6. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall6 Copy Files from a Removable Storage Device to the Hard Drive Where should you store your files? –Removable devices Flash drive – able to carry your files from one place to another Hard drive – many are pocket size; can be included in a library; easily searchable –Network Storage Server on which you can acquire storage space, such as Microsoft’s Windows Live SkyDrive

7. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall7 File Management with Computer Ask & answer these sequential questions in saving and opening files: 1.What drive? (default: Library – Documents) 2.What folder and subfolder? 3.What file name? 4.What file type? If lost, check default location or do a search Hands-on demo in creating and moving files and folders under Library-Documents or USB drive.

8. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall8 Navigate by Using Windows Explorer To manage your data efficiently, become familiar with the following –Windows Explorer – program within Windows 7 that displays windows in a folder window (i.e., Control Panel, files and folders on your computer) –Folder window – shows the contents of a folder

9. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall9 Create, Name, and Save Files GUI: Graphical User Interface Enable programs to have a consistent appearance and behavior –essential GUI navigation tools (i.e., navigation pane, toolbar, address bar, Search box, and column headings in which you can sort, group, and filter)

10. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall10 Create, Name, and Save Files Save versus Save As –If saving something for the first time Save and Save As commands are identical –Save As dialog box will display if you click either one

11. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall11 Create, Name, and Save Files Save versus Save As –After having named and stored a file, Save command will save any changes to the file without displaying a dialog box –Save As command will display a dialog box, allow renaming, and save a new document based on the original file

12. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall12 Create, Name, and Save Files Rules for Naming Files –Cannot be longer than 255 characters –Cannot use the following characters: \ / ? : * “ > < | –Must be unique in a folder (i.e., two Excel files cannot have the exact same name) –Can contain spaces

13. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall13 Views: Folders and Files Details view – displays a list of files or folders and their most common properties Properties – descriptive pieces of information about a folder or file (i.e., name, date modified, type, size)

14. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall14 Select, Copy, and Move Files and Folders Selecting a consecutive group of files or folders –To select all the items in a consecutive group, click the first item, hold down Shift, and then click the last item in the group Deselect – click in a blank area of the file list to cancel the selection

15. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall15 Select, Copy, and Move Files and Folders Selecting a nonconsecutive group of files or folders –Select a file, hold down Ctrl, and then select another file –Can select more than two files if necessary –To cancel the selection of individual items within a selected group, hold down Ctrl and then click the unneeded items

16. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall16 Selecting all the files or folders in a file list –Click any single file or folder –Hold down Ctrl and press A –Alternatively, on the toolbar, click Organize, and then click Select All Select, Copy, and Move Files and Folders

17. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall17 Select, Copy, and Move Files and Folders Copy – make a duplicate of the original item (file or folder) using Ctrl + C –Places a copy of your selected item in the Clipboard where it will be stored –Clipboard – temporary storage area for information that you copied or moved –Clipboard can only hold one piece of information at a time –

18. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall18 Select, Copy, and Move Files and Folders Copy – make a duplicate of the original item (file or folder) using dragging file into folder –Hold down Ctrl (engages Copy command) –Places a copy of the file at the location where you release the mouse button

19. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall19 Select, Copy, and Move Files and Folders Using two windows to copy or move files or folders –Can be used to copy or move to different folders or different drive locations –All commands can be used like drag and drop or copy (or cut) and paste

20. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall20 Select, Copy, and Move Files and Folders Compress – reduce the size of a file –Takes up less storage space and can be transferred to other computers –Useful for e-mail messages and graphic files (pictures) –Typically have a.zip file name extension Unzip/Extract zip files

21. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall21 Delete Files and Folders and Use the Recycle Bin Deleted files or folders –On a hard disk drive, are not immediately deleted Deleted items are stored in Recycle Bin Remain in Recycle Bin until emptied Restore option –On removable storage devices, are immediately deleted and cannot be recovered from Recycle Bin

22. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall22 Search From the Start Menu Drilling down – navigating downward through multiple levels of your folder structure to find what you are looking for Word wheel – lookup method in which each new character that you type into the search box further refines the search

23. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall23 Search From the Start Menu Index – collection of detailed information about the files on your computer –When searching for something, Windows searches summary information in the index instead of searching your entire hard disk drive each time –Provides instant search results

24. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall24 Search From the Start Menu Indexed files –All files in libraries are indexed –Documents, pictures, music –E-mail –Offline files – files from a network that have been copied to your hard disk drive for easy access when you are not connected to the network

25. with Windows 7 Introductory© 2011 Pearson Education, Inc. Publishing as Prentice Hall25 Save, Reuse, and Delete a Search Search specifications –What folder to search –What search criteria to match –Not saving the actual search results –Each time you open the search folder, the search is re-executed