1. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 1 Regional Information Meeting and Workshop related to the RRC-06 for the Administrations of the Arab Group of countries Submission of Digital Requirements for the Draft Plan A. Méndez BR/TSD/TPR Damascus, 16-18 August 2005

2. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 2 Objectives of this presentation Share BRs experience about submission issues during the Planning exercise Describe changes to the notice format and submission process for the Draft Plan Describe/show use of BRs Software for Data Capture Data Validation Data Correction Final Assembling of files Data Query & extraction

3. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 3 Some statistics from the Planning Exercise 103Administrations that submitted requirements 300incoming emails (registered) 120outgoing emails (registered) …telephone calls and unregistered emails 1 950files received 11 800intermediate files processed 135 000intermediate notices processed 58 000valid input requirements for the exercise

4. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 4 Statistics from Planning Exercise (cont.) ~30 % of the notices received had errors – Wrong file format – Identification data repeated or inconsistent (SFN Id, Notice Id, etc.) – Technical data missing or incorrect – Allotment areas wrongly defined (crossing segments, points outside the territory) – Analog assignment (for conversion) not found – etc.

5. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 5 Distribution of submissions received by the BR Ideal expected distribution What happened for the planning exercise % of notices date

6. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 6 1.Increase the quality (correctness and completeness) of the submitted data 2.Reduce number of time consuming activities (i.e. correspondence exchanged between BR and administrations) 3.Develop new software tools to facilitate validation 4.Reduce bottlenecks in data processing BRs goals for the next submission phase

7. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 7 Deadline for submission of requirements for the Draft Plan? –31 st October 2005 (see CR/241) Who can submit requirements? –Only authorized contact persons What should be submitted? –ALL digital requirements (in SGML file format), even if there are no changes with respect to those submitted for the planning exercise How to prepare the requirements files? –Using different appropriate software tools Basic questions on digital requirements

8. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 8 Changes to submission procedure Changes in the data structure and forms (following decisions on coordination information taken by IPG-1 in July) Administrations are invited to use the new BR software tools (to facilitate complete data validation)

9. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 9 Changes in requirement forms layout New

10. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 10 Changes in requirement forms elements New field rrc_coord_self New sections COORD_A and COORD_O

11. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 11 Changes in database structure 2 new tables 1 new field

12. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 12 News about BRs software for requirements submission Announced in CR/241 Overview of changes –Update of notice forms (DT1, DT2, DS1 & DS2), database structure and all applications with new coordination information –Consolidated single software application (capture, correction, validation, etc.) –Addition of a tool for final assembling of files Updates available on the Web for free download (http://www.itu.int/ITU-R/conferences/rrc/rrc- 04/intersession/index.asp)

13. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 13 NewUpdated

14. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 14 How to prepare requirement files effectively? Administrations own software Text processors MS Access BRs software

15. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 15 BRs Data Capture software (Dcap) Administrations own software Data Validation (DVal) Electronic SGML file Val OK? No Yes Submission process (1) Text editor (Notepad) Correction (Dcor/Editor)

16. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 16 Submission process (2) File assembling and final data Validation (Dnotif) Val OK? No Yes Correction (Dcor/Editor) File 1 File 2 File 3 File n Valid consolidated file No Yes Reference database

17. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 17 admin@… RRC Digital requirements database Submission process (3) BR full data Validation Before 31.10.2005 Draft Plan analysis… Administration Radiocommunication Bureau brmail@itu.int Valid consolidated file

18. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 18 Data validation tool: DVal DVal Electronic Notifications SGML file Validation report (text file) (link) Text editor (Notepad) Stamps input file

19. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 19 Data validation tool: DVal 1 st step (file format) 2 nd step (data type, length, etc.) 3 rd step (range of values, mandatory keys, Geographical, etc.) Text editor or DCor Sequential process

20. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 20 Data correction tool: DCor Dcor (Val/Conv/Corr) Input requirements file Corrected SGML file Filename.corr Input Output Link Text editor (Notepad) Corrected database file Filename.mdb Note: Dcor does not only allow for correction of input SGML files but also validates and converts to mdb format

21. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 21 Files assembling and Final Validation tool File assembling and final data Validation (DNotif) File 1 File 2 File 3 File n Reference Database (analog TV, other services) Val OK? File with notices ready for submission to BR Notices with errors

22. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 22 Submission of requirements to BR Preferably by Email –brmail@itu.int –Message subject: RRC- Submission of digital requirements for the Draft Plan –Message body: summary of file contents (N° of notices, notice types, etc), signature –Attachment: valid SGML file

23. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 23 References -RRC Report (revised version) -Report of IPG-1 -BR Circular Letters (CR/…) -BR IFIC (MIFR/Plans ST61-GE89) -ITU Web site http://www.itu.int/ITU-R/conferences/rrc/rrc- 04/intersession/index.asp (database structure, software, additional documentation) -BR Contact address: brmail@itu.int

24. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 24 RRC Input data Processing Team A. Skokova B. Rackov B. Ba S. Pinnagoda A. Méndez

25. Notification of Digital requirements for the Draft Plan – Damascus, 16-18 August 2005 25 Workshop (this afternoon) and BR IFIC (on request)