1. Interlibrary Loan & Get It Now How VT incorporated GIN to save time & money

2. Merger May 2013 Transferred from Access Services to Collections & Technical Services Part of EAT (Electronic Access Team) Started pilot program, Purchase on Demand (POD) For articles and books (print & electronic) Greatly expanded the Get It Now program 2

3. Costs Depending on the publisher, prices range from $24.00 to $56.00 per article – few are over this amount Prices can also vary by journal title from the same publisher Copyright fees can range from $20 up to over $100; not including lending library charges 3

4. Publishers Bentham British Medical Journals Brill Cambridge University Press Elsevier Emerald Publishing Future Medicine 4

5. Publishers Human Kinetics Informa Health IOS Press Inderscience Nature Publishing Group Sage Sage UK 5

6. Publishers Springer Taylor & Francis Taylor & Francis UK Wiley WoltersKluwer 6

7. Journal Packages Journal subscriptions constantly increasing The Library chose not to subscribe to particular journal packages due to cost 7

8. Workflow Previously: Unavailable articles would either have to be cancelled or purchased directly from the publisher Time consuming to purchase via a variety of publisher web sites, logins, passwords (IT required password), accounts, etc. Time needed to enter orders in ILS Reconciling monthly credit card statement 8

9. Workflow Now: Check for availability via GIN TIP: If request does not have ISSN, paste in ISSN (use OCLC), close request & re-open First choice is GIN rather than publisher Purchase using GIN with IFM (ILLiad addon) 9

10. IFM Do not have to use IFM, but it saves time Need deposit account for GIN Separate from CCC deposit account Without IFM, it is same process minus IFM payment authorization With IFM: Do not have to monitor deposit account Add funds when necessary Receive monthly invoice & statement with purchases and total due 10

11. ILLiad Record Price, lender, & GIN order # automatically populated in ILLiad record 11

12. Workflow Article delivered directly to patron (trusted sender) without staff intervention Fees billed to library’s IFM account GIN emails confirmation 12

13. Statistics Get It Now Dashboard Most requested journals for selected time period Total number requests Total Cost Average price per article 13

14. Invoices / Statements Sent twice monthly for 1 st - 15 th and 16 th – EOM time periods Excel spreadsheet with journal title, article title, publisher, price, and more. 14

15. Statistics Benefits Data is used in Collection Development decisions regarding journal titles and/or package purchases Gaps in collections 15

16. 16 Benefits of Get It Now Previously unavailable articles due to ahead-of-print, embargos, and copyright limits are now accessible Processing time is decreased IFM method v. deposit account

17. Benefits of Get It Now Variety of publishers; 9,000 journals Articles delivered quickly to patrons (in 1 to 8 hours -- most within 2 hours) Full-text: readable & consistent (no photocopy smudges, etc. & color if available) 17

18. Con Occasionally a request is cancelled by GIN because the publisher does not provide PDFs for pre-release articles GIN sends email notifying of cancellation ILL is not charged until article is sent. 18

19. Setting up an account Contact Copyright Clearance Center http://www.copyright.com/rightsholders/get-it-now/ A CCC representative will contact you to setup an account A service agreement document must be signed by authorized representative 19

20. VT Purchase Statistics FY 2014/2015 1,506 articles purchased $59,208 | avg $39.31/article High-Use Publishers: Taylor & Francis UK 372 articles | $17,918 | avg $48.17/article Taylor & Francis 262 articles | $12,300 | avg $46.95/article Sage 89 articles | $3,456 | avg $38.83/article Informa Health 72 articles | $2,884 | avg $40.06/article 20

21. VT Purchase Statistics FY 2014/2015 Most Requested Journals of the 699 titles we ordered from: Journal of Elder Abuse & Neglect International Psychogeriatrics Mindfulness Psychological Medicine Journal of Gay & Lesbian Issues in Education Qualitative Health Research Medical Teacher ChemSusChem Clinics in Geriatric Medicine Health Promotion Practice 21

22. Other Libraries Using GIN VIVA Eastern Mennonite (VEM) George Mason (VGM) James Madison (VMC) Lynchburg College (VLY) University of Virginia (VA@) Virginia Commonwealth University (VCU) William & Mary (VWM) 22

23. Other Libraries Using GIN Others (can be any size school) Bucknell California State University Clemson CUNY (City Univ. of NY) Georgetown Indiana State Kansas State Kent State Michigan State Northwestern Oregon State Pepperdine Penn State 23 Princeton Syracuse Texas A&M Texas State Univ. of Alabama Univ. of Maryland Univ. of Michigan Univ. of Notre Dame Vanderbilt Villanova Yale Law School

24. Questions ??? Thanks!! Interlibrary Loan Newman LibrarySharon Gotkiewicz Virginia Tech sgotkiew@vt.edu 540-231-6344Mary Lucado ill@vt.eduill@vt.edu mlucado@vt.edu http://www.lib.vt.edu/ill 24